1. Troop 2012 Annual Plan Committee Revision 2014-2015 August 21, 2012 August 21, 2012

2. Agenda 1.Scribe - Give meeting minutes to Ms. Gina to update website 2.Take attendance 3.Review Activity Budget (see below) 4.Review Annual Plan and Decide on Open Items (see below) 5.General Business (see below) 6.September Event Planning (see below)

3. Budgeting Troop 2012 is a “pay-as-you-go” troop for camping activities. Last year’s per scout cost to participate in every campout was almost $800. This year’s per scout cost to participate in every campout will be almost $1000. The troop charges annual dues of about $50 to pay for council registration fees, neckerchiefs, patches, handbook, etc. The troop has no income outside fundraising to cover other expenses, like:  Merit Badges ($400 annually)  Merit Badge books ($5 ea.)  Patrol Camping Gear (hundreds $$)  Financial Aid  Patrol patches  Troop Flag (one time $140)  Adult Training (partial reimbursement)  Scout Training (hopefully in the future)  Awards (blue cards, totin’ chip cards, rank patches, parent pins)  Incidentals like website hosting fees, bank checks, Blue Card binder, leader handbooks, gas on road trips, pizza, etc.

4. 2013-2014 Per Scout Campout Cost WhenWhat/WhereHow Much September 2013Webelos-O-Ree/Snyder$10 October 2013 Wilderness Survival/Greenville Farms $20 November 2013Battleship/Norfolk$80 December 2013Cabins/High Roads$37.50 January 2014Cooking/High Roads Cabin$67 February 2014ILST/Rock Enon Cabin$25 March 2014New Scout/High Roads$35 (1 night) April 2014Camp-O-Ree$0 (canceled) May 2014Caving/Seneca Shadows$70 ($45 just hiking) June 2014Tubing/Skyline Ranch$70 Events: 10 – 1 canceled = 9Average Cost: $46.05Total: $414.50 2014 Summer Camp Cost = $363/scout and $145/adult

5. 2014-2015 Per Scout Campout Cost WhenWhat/Where How Much September 2014Shenandoah Park (waterfall) $36 October 2014Webelos-O-Ree/Snyder $24 November 2014 (adults pay)Army/Navy Game, Annapolis $67 December 2014TBD $ January 2015Goose Creek Freeze-O-Ree $44 February 2015ILST @ Highroad (cabin) $85 March 2015Caving in West Virginia $76 ($47 just hiking) April 2015Goose Creek Camp-O-Ree $44 May 2015 (adults pay)Hershey Park $101 June 2015Virginia Beach $56 Events: 10 (20 nights)Average Cost: $59.22 Total: $533 2014 Summer Camp Cost = $363/scout and $145/adult

6. Annual Plan Review Committee Review calls for review of: Service Projects: Change from Honor Flight to Stone Ridge 5K Stone Ridge July 4 th Parade Believers Baptist Church Fundraising: Spring Fundraiser such as mulch Monthly Events: Need new December event due to concerns surrounding Antietam outing New Scout Campout missing Webelos Open House not scheduled April Day Trip (Andrews AFB) canceled Having adult coordinators is a pre-requisite for calendar events (Day Trips, Fundraisers, Service Projects, etc).

7. August 2014 - November 2014 *PLC vote one replacing Honor Flight with Stone Ridge 5K race service (helping immediate community, Oct 18) *Fall AUMC service?? (during troop mtg or other date) *Timeline for Wreath Fundraiser (beginning October) *Shenandoah Speedway coordinator needed (Oct. 4) *Scouting for Food (SFF) coordinator needed

8. December 2014 - March 2015 *Select new December Camping Activity (see options on next slide) *Spring fundraiser? *Select Webelos Open House date(s) for Jan./Feb. *Is there a New Scout campout?

9. Alternate Winter Camping Option Cold Weather campout from Suggestion Box:

10. April 2015 - July 2015 *April Andrews AFB Day Trip canceled *May Hershey Park campout moved up 1 week (now on Mother’s Day weekend ) *Virginia Beach for June Beach Campout *Vote on Stone Ridge 4 th of July Parade participation *2015-16 Planning meeting bumped up to July 13

11. General Business IMPEZA: Zach Miller Quartermaster: Elijah Sauder has stepped up to be the new quartermaster and will work w/ ASM Mr. Frias. Order of the Arrow: Mr. Frias will organize elections this fall Patrol Leader Action Item: Please turn over your monthly Patrol Meeting schedule to the Webmaster (Miss Gina) before school starts, along with any information you’d like posted on your Patrol Webpage. Sign-Ins: Should there be a sign-in or other form of attendance at Troop events including meetings, campouts, & service projects? If so, who is responsible and will it be in place for the 9/9 Troop meeting? Fundraising: Status on Moe’s quarterly fundraiser (Brad) Timeline for Fall Wreath sales Spring fundraiser? Mulch?

12. September Event Planning Sept. 9 - Troop meeting planner Sept. 16 - Troop meeting planner Sept. 23 - Troop meeting planner Shenandoah Campout, Sept. 26-28 Sept. 30 COH (Brad requested to be MC & plan the meeting)