PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of UEC 01 : Computer Skills & Programming Concepts I Lecture 7: Word Processing and Desktop Publishing 1

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of This Lecture Covers:  Word Processing as a Tool.  How Word Processing Works.  Formatting Features  Other Important Features.  The Publishing Process.  Using Desktop Publishing Software. 2

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 3 Objectives Explain the need for word processing Explain the need for word processing List and describe the basic features of word processing programs List and describe the basic features of word processing programs Describe how spelling checks and thesaurus programs work Describe how spelling checks and thesaurus programs work Define the advantages of desktop publishing Define the advantages of desktop publishing Define desktop publishing terminology Define desktop publishing terminology

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 4 Word Processing as a Tool Allows you to work with text documents Allows you to work with text documents Creation – the original keying in of the document Creation – the original keying in of the document Editing – making changes to the document Editing – making changes to the document Formatting – adjusting the appearance of the document to make it more attractive Formatting – adjusting the appearance of the document to make it more attractive Storing – saving the document on disk Storing – saving the document on disk Retrieving – bringing the stored document into memory so it can be used again Retrieving – bringing the stored document into memory so it can be used again Printing – producing the document on paper Printing – producing the document on paper

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 5 How Word Processing Works As you type, the screen displays your work As you type, the screen displays your work The program displays the insertion point (cursor) to show where the next character will appear The program displays the insertion point (cursor) to show where the next character will appear You can use the scroll bar to move throughout the document You can use the scroll bar to move throughout the document Word wrap automatically moves a word to the beginning of the line below if there is not enough room at the end of the line to complete the word Word wrap automatically moves a word to the beginning of the line below if there is not enough room at the end of the line to complete the word

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 6 Menus and Buttons Commands are given via menus – a set of choices laid out across the top of the screen Commands are given via menus – a set of choices laid out across the top of the screen Called pull-down menus because each initial choice reveals several lower-level choices Called pull-down menus because each initial choice reveals several lower-level choices Commands can be executed by clicking on buttons Commands can be executed by clicking on buttons Toolbar – a collection of buttons, usually shown just below the menu bar Toolbar – a collection of buttons, usually shown just below the menu bar

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 7 Easy Corrections Use the Backspace key to delete the character to the left of the cursor Use the Backspace key to delete the character to the left of the cursor Use the Delete key to delete the character under or just to the right of the cursor Use the Delete key to delete the character under or just to the right of the cursor The Undo command reverses the effect of the last action The Undo command reverses the effect of the last action Most word processing programs allow you to undo several actions Most word processing programs allow you to undo several actions

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 8 Formatting Features Character formatting Character formatting Line formatting Line formatting Page formatting Page formatting

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 9 Character Formatting Boldface, italic, and underlining Boldface, italic, and underlining Used to emphasize words or phrases Used to emphasize words or phrases Fonts – typefaces Fonts – typefaces Ex: Ex: Algerian, monotype corsiva, Times New Roman, Arial

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 10 Line Formatting Features Alignment – text can line up along right or left margin or centered on the page Alignment – text can line up along right or left margin or centered on the page Tabs and indentation Tabs and indentation Tab once to begin a paragraph Tab once to begin a paragraph Indent entire paragraph from one or both sides Indent entire paragraph from one or both sides Justification – the evenness of text at the side margins Justification – the evenness of text at the side margins Fully justified – text is even at both right and left margins Fully justified – text is even at both right and left margins Left justified – text is even at left margin, but ragged at right margin Left justified – text is even at left margin, but ragged at right margin

PUA – Computer Engineering Department – UEC01 – Dr. Mona Abou - Of 11 Page Formatting Features Margins define the amount of white space on both sides and along the top and bottom Margins define the amount of white space on both sides and along the top and bottom Vertical centering adjusts top and bottom margins so that the text is centered Vertical centering adjusts top and bottom margins so that the text is centered Adjust margins, line spacing, and fonts to squeeze or stretch a document Adjust margins, line spacing, and fonts to squeeze or stretch a document