1. Chapter 5 5.1 - 5.101 Formatting Documents Chapter 5 Part 1 **These are your notes don’t loose them

2. Chapter 5 5.1 - 5.102 What is formatting? 5.1 Formatting - The way text appears on the screen 3 levels of formatting ~ character – affects a single character, word or sentences of text (slides 3- 18) ~ paragraph – affects an entire paragraph ~ page – affects the entire document

3. Chapter 5 5.1 - 5.103 Zebras by Gwen Ellington Zebras are mammals that are usually found in Africa. It is a member of the house family but differs from the domestic animal by coloration and its tail (a tail with a tuft of hair on the end). Another species of zebra, the quaggas, became extinct during the 19 th century. The scientific classification of the zebras are as follows: mountain zebra is Equus zebra, Burchell’s zebra id Equus burchelli, and Grevy’s zebra is Equus grevyi. Bold (character format) Font (character format) Indent (paragraph format Superscript (character format) 1” margin (page format) Left align (paragraph format)

4. Chapter 5 5.1 - 5.104 Undo and Repeat commands  An action done by mistake can be undone easily Ctrl + Z, Edit>undo from the standard tool bar  You can undo more than 1 action  An action can be repeated OR redone Ctrl + Y, Edit> repeat action from the standard tool bar

5. Chapter 5 5.1 - 5.105 Selecting Text  Text needs to be selected to format it.  Text is selected by clicking the mouse and dragging the pointer over any amount of text, from a single character to the entire document.  Once text is selected, pressing a key (any key) replaces the text  Deselect – click outside of the selected text, use an arrow key, press Esc key

6. Chapter 5 5.1 - 5.106 text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text text Selected text * Double-clicking a word selects it * Triple-clicking selects the paragraph * Ctrl + A selects the entire document * Point, click and drag selects specific text

7. Chapter 5 5.1 - 5.107 Complete practice 1 page 5-3 Save correctly in YOUR folder

8. Chapter 5 5.1 - 5.108 Character Formats – Fonts 5.4 Level 1 formatting  Font or typeface refers to the shape of characters.  Default font in Word is Times New Roman Other examples : Brush Script Century Schoolbook Stencil Arial

9. Chapter 5 5.1 - 5.109 Formatting text – fonts *To change the way text looks is formatting (slide 2)* -Select the text to be formatted -Format menu > font OR -Right-click > font

10. Chapter 5 5.1 - 5.1010 Font list Font Style Font Size Font color Underline style Underline color- *available only when there is an underline to color Font effects PREVIEW See how it looks before you apply Font tab

11. Chapter 5 5.1 - 5.1011 Font listFont Size Underline Font styles BoldItalic Formatting Toolbar Font Color Alignments Left, center, right, justified Line spacing *Above the rulers, below the standard toolbar**

12. Chapter 5 5.1 - 5.1012 Character formats – size 5.5 20 point Arial 24 point Arial 28 Point Arial 32 point Arial

13. Chapter 5 5.1 - 5.1013 Complete practice 2 p. 5-5 Save again

14. Chapter 5 5.1 - 5.1014 Character formats – Style 5.6  The way a character is emphasized is its style. Found in the font dialog box and on the formatting toolbar. Can use keyboard shortcuts  Most common: Bold – printed darker so that words and phrases stand out on a page. (Ctrl + B) Italic – is slanted and is mostly used for emphasis (Ctrl + I) Underline – has a line under it. (Ctrl + U) Regular or normal is the default style

15. Chapter 5 5.1 - 5.1015 Preview a document 5.7  A document can be previewed to see how it will appear when printed.  File > Print Preview  Use print preview to ensure accuracy before printing

16. Chapter 5 5.1 - 5.1016 Complete Practice 3 p 5-7 Save again DO NOT PRINT

17. Chapter 5 5.1 - 5.1017 Character Formats Effects – Superscripts and Subscripts  Superscript is an effect that reduces the size of the text and raises it to the top of the current line 1 st 2 nd 3 rd 4 th 5 th 6 th 7 th periods  Subscript is an effect that reduces the size of the text and lowers it to the bottom of the current line. H 2 0, CO 2  Font effects in the Font dialog box Format > Font See slide 10

18. Chapter 5 5.1 - 5.1018 Complete Practice 4 p 5-9 Save again

19. Chapter 5 5.1 - 5.1019 Paragraph Formats – Alignment Level 2 formatting

20. Chapter 5 5.1 - 5.1020 Paragraph alignments 5.9  The alignment of text in a paragraph refers to its position relative to the sides of the page. See slide 19 Place insertion point in the paragraph to be formatted. Format menu > Paragraph Right-click > Paragraph

21. Chapter 5 5.1 - 5.1021 Slide 11 for alignments on the formatting toolbar

22. Chapter 5 5.1 - 5.1022 Format paragraphs – Line spacing Single spacing is default. Format > paragraph Right-click paragraph Ctrl + 1, Ctrl + 2 Refer to slide21 Keyboard shortcuts

23. Chapter 5 5.1 - 5.1023 Complete practice 5 p 5-12 Save again

24. Chapter 5 5.1 - 5.1024 Notes  Formatting is to change the way text looks on the screen.  Undo – last action is reversed (ctrl+z)  Text is selected by clicking and dragging  When text is selected any key pressed will replace the selected text  Format > font = font dialog box (slide 10)  Format > paragraph = paragraph dialog box (slide 21)  Formatting toolbar top of screen between the ruler and the standard toolbar.