CERN Methodology document 1 Use of CERN CAD Exchange tool Process and rules for exchange of CAD files by using CERN CAD Exchange tool. Prepared by : B. Riffaud Document EDMS N° Version: v.3 Methodology # M0002 / EDMS Doc N°

CERN Methodology document Methodology # M0002 / EDMS Doc N° Outline  Introduction  CERN CAD Exchange tool  SMARTEAM : Exchange process (Smartbox)  EDMS : Access to database and CAD Exchange folders  EDMS : Manage a CAD Exchange folder  EDMS : Create a CAD Exchange document  EDMS : Send a CAD Exchange document  EDMS : New version of a CAD Exchange document  Rules for CERN CAD Exchange tool

CERN Methodology document Methodology # M0002 / EDMS Doc N° Introduction Goal : This documents describes the process and requirements necessary to correctly transfer CAD data using CERN CAD Exchange tool. Keywords:CAD Exchange, tool, process, SMARTEAM, EDMS, requirements Domain: methodologies applied to CAD design processes Workshop : GUCS – CAD Exchange Prerequisite: Basic knowledge of SMARTEAM and EDMS Limitations: SMARTEAM and EDMS access rights

EXPORT DOCUMENT Created by CERN requestor IMPORT DOCUMENT Created by external partner SPEC  CARTWEB (BOM Interface)  CERN catalogues  CARTWEB (BOM Interface)  CERN catalogues EXTERNAL PARTNER CERN CAD CONFIGURATION EXTERNAL PARTNER CERN CAD CONFIGURATION ZIP FILE ADDED VALUE DOWNLOAD UPLOAD CERN TECHNICAL PILOT CERN TECHNICAL PILOT EXPORT EDMS REFERENCE BOM COPY LINKS IMPORT EDMS REFERENCE AUTOMATIC EXPORT AUTOMATIC SAVE + CI SPEC ZIP FILE SPEC DOWNLOAD CERN CAD Exchange tool Methodology # M0002 / EDMS Doc N° CAD EXCHANGE TOOL : TWO STEPS  SMARTEAM-EDMS CAD data automatic transfer (CERN)  EDMS Export/Import document management (CERN and external partners) CAD EXCHANGE TOOL : TWO STEPS  SMARTEAM-EDMS CAD data automatic transfer (CERN)  EDMS Export/Import document management (CERN and external partners) ! ! INSIDE CERN OUTSIDE CERN

CERN Methodology document 5Methodology # M0002 / EDMS Doc N° CERN CAD Exchange tool SUMMARY OF ACTIONS TO BE PERFORMED BY EXTERNAL PARNERS  Download files from an EDMS document prepared by CERN.  Work on the files in ONE local folder per exchange iteration.  Download items from CERN catalogues (if required).  Download drawing BOM automatically through CARTWEB application.  Upload the result in a new EDMS document prepared by external partner. SUMMARY OF ACTIONS TO BE PERFORMED BY EXTERNAL PARNERS  Download files from an EDMS document prepared by CERN.  Work on the files in ONE local folder per exchange iteration.  Download items from CERN catalogues (if required).  Download drawing BOM automatically through CARTWEB application.  Upload the result in a new EDMS document prepared by external partner. ! !

CERN Methodology document SMARTEAM : Exchange process (on-site users only) 6Methodology # M0002 / EDMS Doc N°

CERN Methodology document EDMS : Access to database and CAD Exchange folders 7 REQUIREMENT Standard NICE and EDMS accounts are required to access EDMS environment. REQUIREMENT Standard NICE and EDMS accounts are required to access EDMS environment. Methodology # M0002 / EDMS Doc N° Link to EDMS portal : ! ! Sign in and browse

CERN Methodology document 8Methodology # M0002 / EDMS Doc N° Select the EDMS CAD exchange menu. EDMS : Access to database and CAD Exchange folders

CERN Methodology document 9Methodology # M0002 / EDMS Doc N° CAD Exchange folders Select the EDMS CAD exchange folder corresponding to your company or project. REQUIREMENT A read/write access right is necessary to create documents in a CAD exchange folder. Please contact your CERN technical pilot or REQUIREMENT A read/write access right is necessary to create documents in a CAD exchange folder. Please contact your CERN technical pilot or If you need to create an EDMS CAD Exchange folder, please contact your CERN technical pilot or If you need to create an EDMS CAD Exchange folder, please contact your CERN technical pilot or ! ! EDMS : Access to database and CAD Exchange folders

CERN Methodology document EDMS : Manage a CAD Exchange folder 10Methodology # M0002 / EDMS Doc N° EDMS CAD exchange folders can be organized differently (e.g. by calendar year, sub-projects, special topics,…). It is the CERN technical pilot’s responbibility to specify how to arrange exchange documents in the CAD exchange folder. Only the two main sub-folders « CERN to XXX » (export documents) and « XXX to CERN » (import documents) are mandatory. Exchange folder Export docs Import docs Doc. number and versionDoc. description and files Doc. status Folder lifecycle menu Folder’s description and access rights

CERN Methodology document EDMS : Create a CAD Exchange document 11Methodology # M0002 / EDMS Doc N° STEP 1 (folder lifecycle menu) New document to be created in this folder REQUIREMENT In order to improve history and traceability of CAD data transferred, it is required to create one single EDMS export document and one single EDMS import document per « CAD Exchange job ». The « CAD Exchange job » is defined in a technical specification issued by CERN technical pilot. If the content of a « CAD Exchange job » needs to be updated, new versions of EDMS export and import documents must be created (no new EDMS documents). REQUIREMENT In order to improve history and traceability of CAD data transferred, it is required to create one single EDMS export document and one single EDMS import document per « CAD Exchange job ». The « CAD Exchange job » is defined in a technical specification issued by CERN technical pilot. If the content of a « CAD Exchange job » needs to be updated, new versions of EDMS export and import documents must be created (no new EDMS documents). ! !

CERN Methodology document EDMS : Create a CAD Exchange document 12Methodology # M0002 / EDMS Doc N° STEP 2 (document data) REQUIREMENT The content of this page has to be specified by CERN technical pilot in order to ensure clarity and traceability of the document. REQUIREMENT The content of this page has to be specified by CERN technical pilot in order to ensure clarity and traceability of the document. Very important : the choice between a public access or a restricted access is defined by CERN technical pilot. ! ! Document type Approval context (default) Documents/CAD files drop box

CERN Methodology document EDMS : Send a CAD Exchange document 13Methodology # M0002 / EDMS Doc N° Change status to “Engineering check” STEP 1 (« Engineering Check ») After the change status into « Engineering Check », an automatic notification (« files are available in document EDMS XXX ») is sent to the list of persons which have access rights for the exchange folder. This list is accessible in the « Access Rights » menu.

CERN Methodology document EDMS : Send a CAD Exchange document 14Methodology # M0002 / EDMS Doc N° STEP 2 (« Transferred ») REQUIREMENT It is mandatory to change the status of the document into « transferred » before creating a new version of the document. REQUIREMENT It is mandatory to change the status of the document into « transferred » before creating a new version of the document. ! ! It is CERN technical pilot duty to change the document status into « transferred » once the data transfer (local upload of documents) has been confirmed. Change status to “Transferred”

CERN Methodology document EDMS : New version of a CAD Exchange document 15Methodology # M0002 / EDMS Doc N° STEP 3 (« New version »)

CERN Methodology document 16Methodology # M0002 / EDMS Doc N° Check documents version and history before any new change of status (menu « Versions and other info »). EDMS : New version of a CAD Exchange document

CERN Methodology document Rules for CERN CAD Exchange tool 17 CAD FILES IN EDMS CAD EXCHANGE DOCUMENT CAD files dedicated to CERN CAD Exchange tool can be inserted in EDMS CAD Exchange documents either as a compressed zip file (only one per document) or as individual files. It is strictly forbidden to mix zip files and individual files in the same EDMS CAD Exchange document. CAD FILES IN EDMS CAD EXCHANGE DOCUMENT CAD files dedicated to CERN CAD Exchange tool can be inserted in EDMS CAD Exchange documents either as a compressed zip file (only one per document) or as individual files. It is strictly forbidden to mix zip files and individual files in the same EDMS CAD Exchange document. Methodology # M0002 / EDMS Doc N° CAD FILE NAMING CAD files (CATIA) sent from CERN through CERN CAD Exchange tool are named as follow : CADxxxxxxxxx.CATProduct, CADxxxxxxxxx.CATPart or CADxxxxxxxxx.CATDrawing. It is strictly forbidden to rename any received file. New CAD files created by external users can be named either freely or in agreement with CERN technical pilot. CAD FILE NAMING CAD files (CATIA) sent from CERN through CERN CAD Exchange tool are named as follow : CADxxxxxxxxx.CATProduct, CADxxxxxxxxx.CATPart or CADxxxxxxxxx.CATDrawing. It is strictly forbidden to rename any received file. New CAD files created by external users can be named either freely or in agreement with CERN technical pilot. IMPORT AND EXPORT A SET OF CAD FILES CAD files sent from CERN are in « editable » or « read only » mode. The returned EDMS CAD Exchange document must at least contain the original set of CAD files (modified or read-only) and potentially new files which have been created (e.g. drawings) for a dedicated CAD Exchange job. Do not mix files from different exchanges. One data set for an exchange comes from one version of an EDMS CAD Exchange document and the result is returned by one version of an EDMS CAD Exchange document. If updates are needed, a new iteration of send-receive is made by versioning both EDMS CAD Exchange documents. IMPORT AND EXPORT A SET OF CAD FILES CAD files sent from CERN are in « editable » or « read only » mode. The returned EDMS CAD Exchange document must at least contain the original set of CAD files (modified or read-only) and potentially new files which have been created (e.g. drawings) for a dedicated CAD Exchange job. Do not mix files from different exchanges. One data set for an exchange comes from one version of an EDMS CAD Exchange document and the result is returned by one version of an EDMS CAD Exchange document. If updates are needed, a new iteration of send-receive is made by versioning both EDMS CAD Exchange documents.

CERN Methodology document 18 Control & References Who’s responsible of the respect of this methodology ? -The GUCS technical coordinator for CAD exchange, who is in charge of specifications, methodologies and training. -The CAD exchange technical pilots, who must guaranteethe respect of CAD exchange rules. -The CAD exchange users, inside and outside CERN. Contact persons: -Benoît Riffaud (GUCS, CAD Exchange technical coordinator) -GUCS committee Methodology # M0002 / EDMS Doc N°

CERN Methodology document 19 Justification for this methodology Improve organization and clarity of CERN CAD exchange. Have a common rule for CERN CAD exchange. Methodology # M0002 / EDMS Doc N°