Connecticut Portal Advisory Group Meeting Welcome

ConneCT Management Advisory Committee & Connecticut Portal Advisory Group Meeting October 31, :30am to 12:00pm I. Welcome II. Information Sharing III. Reports IV. New Business/Other Issues

CT.gov Update Current Status and Update of the CT.gov portal project Status of pilot sites Portal installation New feature enhancements Training Portal Management Group Transition from ConneCT to CT.gov

CT.gov Update Status of Pilot Sites Completed, Production Sites Dept. of Motor Vehicles Commission on Fire Prevention and Control CT Siting Council Council on Environmental Quality Inside DOIT (DOIT Employee Site) CT Gov Portal Information Portal Management Group CT Education Network

CT.gov Update Status of Pilot Sites Sites in Progress Homeland Security (Nov.) DOIT (Nov.) Dept. Public Works (Nov.) Economic & Community Development (Nov.) CT Helps (Application) (Nov.) DMV Phone (Intranet) (Dec.) Dept. of Agriculture (Dec.) DOIT client site (Intranet) (Dec.) CT Commission for Educational Technology (Dec.)

CT.gov Update Portal Specific Training 62 people trained to date Hosted Adobe Accessibility training 5 person/agency trained Additional training available through New Horizons User group for trained users starting in January

CT.gov Update Portal Management Group Update All staff moved to one location Additional Staff added to unit 4 Full time Angela Taetz, Mario Mezzio, Craig Mollison, Pat Fanelli 2 Partial Time Michael Varney, Luis Boria Other support staff as required systems, clerical, developers

CT.gov Update Current Status of Installation Hardware upgraded Portal Software upgraded Development system installed Network upgraded Search Engine upgraded Web Analytic Software under evaluation

CT.gov Update

New Features added to installation Weather Lottery Numbers Listserv subscriptions (testing) Homeland Defense Threat Level (testing)

CT.gov Update Transition from ConneCT to CT.gov Update links on your site from ConneCT to CT.gov ConneCT graphic changed to CT.gov on state websites Redirect from to ct.gov is planned for December 1, 2002.

CT.gov Update Transition from ConneCT to CT.gov Update links on your site from ConneCT to CT.gov ( changes should be made by November 29) Most pages within ConneCT have been moved to CT.gov so links can be updated to the new address. We have created a conversion chart to assist with this process. Once redirect is in place any links going to the ConneCT site will be redirected to the CT.gov home page.

CT.gov Update Transition from ConneCT to CT.gov ConneCT graphic changed to CT.gov on state websites (Should be completed by November 29, 2002) All State of Connecticut sites with a Link to ConneCT from their home page should replace ConneCT graphic with the CT.gov graphic. Graphic and new code provided on CPI Website Redirect is planned for December 1, 2002.

CT.gov Update Deliverables to complete Pilot Phase  All pilot sites in production  Development of a CT.gov Style Guide and best practices, standardized procedures for training and support  Portal Management Group (PMG) migration project plan tested  Place all relevant information above on a website

Portal Implementation A. Pre-migration Identify team leader Submit modified Project Profile & Site Survey to be put in queue If requested, PMG will go out to agencies and give high level portal presentation Existing site cleanup (see checklist)

Portal Implementation B. Training Once agency Portal Migration Project has been launched with PMG, training will be scheduled

Portal Implementation C. Site Navigation and Content Mapping Examine current content and develop customer driven navigation Determine Common Elements content PMG assistance available upon request to conduct formal brainstorming session.

Portal Implementation D. Migration Project - Technical Components Template and layout set up New folder structure set up Site copied to test server for final alterations Content moved to DSF Integration with applications Testing and QA

Portal Implementation E. Preparation for Changeover to the Portal Final stages to prepare for changeover F. Changeover to the Portal Final Phase

Portal Users Guide  Password Procedure  Undeliverable mail procedure  Site and folder setting defaults  External linking procedure  eAlert procedure  Routing procedure  Use of photos (release of liability)  Permission to use logo  Procedure for notification when there are disruptions in service  Keywords set at portal level  If agency has Regulation available online they need to create a meta page and put link in left nav area  Procedures to request link/news/featured item on CT.gov (Taxonomy Committee will create)  Meta Tagging Procedures (Taxonomy Committee will create)  Library of images for use within various template colors  Syndication Options and Procedures Creation of “Intermediate” subject access pages for CT.gov and procedure Genral Topics for inclusion:

Portal Users Guide Style Guide Workshops Templates  Format and font of headings  Format and font of the left navigation  Image sizes and restrictions  Welcome area options  Commissioner greeting options  Format and font of right navigation  CT.gov logo and image (Top Banner)

Portal Users Guide Style Guide Workshops Technical  Mouseovers  Moving/scrolling text  JavaScripts, Applets, etc.  Permissions and passwords  File sizes and formats

Portal Users Guide Style Guide Workshops Style  Backgrounds  Font sizes and colors  Additional styles  use of images  graphic bullets

Portal Users Guide Style Guide Workshops Content  Page lengths  Footer content  link levels  Abbreviations  Common elements

Portal Users Guide How to help… Contact Angela Taetz at or Check CT Portal Information Site for more details at