© Verizon Business. All Rights Reserved. 00/00/06 Getting Started with Microsoft Office ® Live Meeting Verizon Net Conferencing

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Net Conferencing Allows participants to view presentations and edit applications Uses your existing Internet connections and existing web technology Adds a visual component to your audio conferences for greater information retention Employs easy to use technology

Live Meeting Features Supports events with up to 1,250 participants* Handles 10 or more presenters Provides interactive capabilities for participants including –Q&A –Chat –Polling –Sharing *Instant Net Conference is limited to 250 participants

© Verizon Business. All Rights Reserved. 00/00/06 Course Objectives Navigate the console Learn Sharing options Manage a meeting Learn interactive capabilities Navigate the console Learn Sharing options Manage a meeting Learn interactive capabilities

For class today-Adjusting Your Viewing Area Customize the standard view by minimizing or closing unnecessary panels Use ctrl+h to hide or un-hide panels Use F5 to initiate full screen and F5 or the escape key to reenter the meeting console Use the view drop down menu to access the viewing options or to restore the default panel layout Note: Participants must initiate these views on their own. F5- full screen

Objective 1- Navigate the Console The Live Meeting console is simple to navigate. It uses: Microsoft® Office ® look and feel Familiar controls Toolbar and Shortcut buttons Presenter Panels

Presenter Console Q&A PanelSeating Chart Thumbnails Attendee Panel Presenter Panel Annotation Tools Resources

Toolbar and Shortcut Buttons Page up and down Import presentation or document Document- only zoom True full screen Lock meeting Meeting information In order: share feature, whiteboard, web slide, text slide, polling slide, snapshot slide

You can use a variety of sharing options: Sharing Frame –Toggle between multiple applications. Size the Sharing frame to expose only those parts of an application you want to share. Desktop share –Share everything on your desktop –Provide more freedom and ease of navigation through multiple programs Application share –Select one application –Share control of the application with one participant at a time or with many –Provide privacy by restricting view and control of your application Objective 2- Learn Sharing Options

Share icons Click the “Import a document” link to share a document Click the “Application” link to share an individual application, your whole desktop or the sharing frame

Sharing a document to edit Click Share Document to Edit Select the document Live Meeting shares your document with all participants and places you in the “sharing view”

Share an application

Use the application share shortcut button or the share drop down menu and click Share Application Select the application Live Meeting shares the application with all participants and provides the toolbar for navigation Sharing an application

Sharing Frame

Share your desktop

Share a Web page Provide a URL Click the Web icon

Application Share Side Bar Use the side bar during sharing for easy access to meeting functionality Access panels from your main console Change share options on the fly Share Control Pause Sharing Sharing Options Question Manager Seating ChartAttendee ListResourcesEnd App Sharing

Manage Resources Any time you share a document a resource is created It then resides in your resource list Choose Tools/Manage Resources to see a list of all resources Each resource is listed independently A resource can be any printable document such as a PowerPoint® presentation or a Word document Select and right-click a resource for management options

Objective 3- Manage a meeting As the Presenter you have many options to manage your meeting and work with those who attend. You can: See who is “in charge” in the presenter panel See who has joined in the attendee panel Lock a meeting and the Meeting Lobby Use the seating chart to ask quick questions and determine the status of your participants Take and answer questions from your participants Import files or share applications

Attendee Panel View participant names Chat with participants Right-click to elevate participant to presenter status Left-click to “view business card” Remove attendees from meeting

Lock Meeting Select Attendees/Lock Meeting Presenters bypass the lock Attendees placed into the meeting lobby Prevent late or uninvited attendees from joining the meeting

Meeting Lobby view for Presenters Access your meeting lobby under the “Attendees” drop down menu Admit attendees one at a time or all at once Adds an extra layer of security

Meeting Lobby view for Participants

Seating Chart Get feedback from participants without interrupting the audio portion of the call Great for large calls that are listen only Can be used for ad-hoc polling –“Those in favor turn your seats blue.” Should you slow down or speed up? Participants can change the color of their seat.

Question and Answer Panel Participants can submit questions for you to answer privately or publicly How many questions have been asked? Answer your participants. Type here to submit a question.

Question Manager Select the question you would like to answer View and print a log of your Q&A session View the question. Type your answer Post it publicly for everyone, or privately back to the submitter

Objective 4- Interactive Capabilities Polling –Create a questionnaire for your participants –Use for feedback, quizzes, and interaction Snapshot –Take a picture of anything on your computer which becomes a resource –Use for screen shots, pictures, and last minute images Whiteboard –Add a whiteboard to your presentation. –Use for brainstorming, flowcharting, posting ideas, leaving messages Web –Create a slide or resource that allows everyone to work independently on a designated website. –Use for post session surveys, online sign-up forms, or research Text –Create a slide or resource for text. Copy and paste information to/from here. –Use for task lists, outlines, meeting minutes, or anything textual

Polling Slide

Insert a Snapshot Place your cursor at the position in the Resources list where you want the new slide to appear Click the Snapshot icon Center the snapshot frame over anything visible on your desktop Left-click the snapshot button and choose take snapshot The image is Imported into your resources

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