K. Long, 10 October 2015 Project Manager’s report Status/progress since CM18 Looking forward Organisation Conclusions

Status (progress since CM18): CM18

Status (progress since CM18): CM19: Status reports on Phase I equipment and progress towards Phase II

Accomplishments: head lines: Target: Routine operation with multi-million actuations Progress on bearing materials Paper to Technical Board this week Cabling and installation plan in hand Removal of old target: MS&RA in preparation Upstream beam-line: Magnetic elements in place Services being prepared Radiation shielding: Decay Solenoid Area ‘block house’ built Additional shielding on plinth to allow working in DSA Not quite out of the woods! Downstream beam line: D2 installed Q35 stands procured: Base plates and lower girder boxes Upper girder boxes soon Q35 refurbishment progressing well But seeking to accelerate Services: De-mineralised water plant on order, temporary water will be needed Electrical services designed, now being implemented CKOV/TOF0 stand: Ready for production readiness review (PRR)

Accomplishments: head lines: PSI solenoid: Vacuum testing complete and successful Pressure testing complete and successful Alignment/refurbishment programme in hand Linde refrigerator: Contractors have started So far (1 week in) maintaining schedule Issue is radiation in Hall Priority to Linde in MICE Hall programme Plinth: Rails installed and aligned (0.2mm) before additional shielding installed LH2 test cryostat: Issue of shrouding of top of cryostat vessel under discussion Issue is prevention of ingress of oxygen YI has contacted ‘experts’ and prepared paper defining design modification: Paper presented to, and reviewed by TB Updated paper to TB this week, then pass to RAL safety RF power: Power from 4616 amp (June) 170 kW achieved September (200 kW required for MICE) Progress on refurbishment of 116 amp: At DL – mechanical AT CERN – mechanical Focus-coil tender exercise: Tender exercise essentially complete – discuss this week

Accomplishments: head lines: MICE Local Control Room: Preparation started Racks: First rack bases to be installed next week First racks (network and PPS) to be installed the week after Partitioning: On order; expect to be complete by end Oct07 Services: Air-con, power, etc. to follow Expect completion mid/late November Expect ToF 0/1 to be delivered to RAL early Nov07 In time for cosmic integration test Components of CKOVa (upstream module) at RAL: Window modification in R12 w/s Anticipate delivery of CKOV components in mid October In time for cosmic integration period in November KL presampler: Anticipate delivery to RAL in time for cosmic test

Accomplishments: head lines: Tracker: Station acceptance rig: recovered from power failure Debugging readout – production end this week? Completion of first tracker delayed: Milestone: 15Oct07 – likely delayed by a week or two Tracker group decision: Complete QA! Sandwich calorimeter: First prototype module produced in Trieste Spectrometer solenoid: Ship to FNAL for field measurements in December Expect shipment to RAL in Feb08 Absorber: MICE prototype absorber tested at KEK: Demonstrated need for LN2 pre-cooling Schedule to be reviewed this week

MICE instrumentation: Detector integration using cosmic rays: Cosmic test-stand to be set up in R12 Schedule: Tracker: Tracker arrives in R12:30Oct06 VLPC system commissioned in R12:02Nov07 Trigger system commissioned in R12:09Nov07 DAQ: Update DAQ system in R12:09Nov07 CKOV: Commission CKOV in R12:30Oct07 To be confirmed with CKOV team TOF: Delivered to R12:15Nov07 Integrated into cosmic test22Nov07 Cosmic test starts:09Nov07

Status: layout ‘issue C’:

Excellent progress, but, much to do Looking forward: Need to plan and prepare carefully!

Planning & organisation! (Headlines) Looking forward: Phase 1: Upstream beam line: Target: Negotiate running in January Dust issue Install services Q1 – 3, D2: Vacuum vessels Alignment Sevices (power, water) Instrumentation Downsteam beam line: D2, Q4 – 5, Q6 – 9 Services Magnet refurbishment, magnetic testing Instrumentation: TOF0/TOF1 CKOV Stands Tracker DAQ Spectrometer solenoid Infrastructure: PPS MLCR Magnetic sheilding False floor, plinth Rolling platforms Air-conditioning De-mineralised water Electrical services Network services Data link and data storage Phase II: Absorber/focus-coil module: Absorber Focus coils Integration RFCC module: Cavity R&D (MuCool) Cavity design finalisation Cavity fabrication Coupling coil manufacture Integration RF power: 4*2 MW amplfiers Missing: driver amplifier Distribution system Vacuum: Vacuum infrastructure Liquid-hydrogen 4 production systems Infrastructure: Cable management Cryogenic management

Organisation: Project Manager/Technical Coordinator and MICE Operations Managers Collaboration Board Project-management team:

Acting Project Manager: K. Long Managing the work in the MICE Hall: Weekly ‘MICE Hall Planning Meetings’: Tuesday’s 09:00 Anyone wishing to carry out work in Hall MUST attend: Parallel working  all need to be aware/cooperate One of the CDM ‘controls’ To be chaired by Hall Manager From week after next Chaired to date by KL W. Spensley will take over after Christmas Shutdown Reviews work done Identifies work to be done: Agrees priorities Agrees resources Identifies potential conflicts Assigns responsibilities Project-management: arrangements:

MHPM o/p example:

Project-management: arrangements: Have initiated ‘bottom-up’ review of MICE WBS: Assign/confirm responsibility for the various tasks Ensure schedules are planned by those responsible for carrying them out Ensure resource requirements are discussed To do this have initiated: Weekly ‘MICE Schedule Planning Meetings’ Thursday’s 13:30 Gathers schedule information and prepares/discusses schedules for i/p to, consideration by Technical Board Have begun with MICE Muon Beam and MICE Hall This week (13Sep07) MICO meeting, so begin to expand into international MICE deliverables To be chaired by Project Manager Presently chaired by KL To be chaired after CM19 (Oct07) by RA/AN

Work breakdown structure: revision

Plan for this week: Review at TB Present revised version to CB

Critical path & risk: Phase I: … getting it done Phase II: WORK SMART

Schedule revision: Revision of schedule started: Phase I: Since July, through MSPM and MICO meetings Phase II: Initiated at CM18 Next step this week Delayed because of pressure of work Original goal: ‘Baseline’ schedule at CM19 TB agree schedule review date this week

Schedule revision: example: Uses: Monitor progress Review resource assignments For Q35s have: Parallelised preparation Increased effort Q35 refurbishment: Goal: All six ready at end of Christmas shutdown

Christmas shutdown: Hayler

Technical Board: After TB discussion → CB Review membership: TB meeting Review modus operandi: TB meeting

Significant progress since CM18: Technical: All aspects of MICE project: Phase I Phase II Organisational: New Project Management team in place Even more to do: As acting Project Manager, I’ve enjoyed: Strong support from MICE collaboration Local MICE team The Rutherford Appleton Laboratory (ASTeC, ISIS, PPD, TBU, …) For the project to succeed: Richard and Andy must enjoy the same support I am confident that MICE will drive the project through! Conclusions: