1. 1 UK PM Report Costs & Schedule Alan Grant, STFC

2. Overspend 2011/12 2 Overspend of £374k for the FY 2011-12. Everything looked on track up to end Feb £318k still to commit in March. Average monthly spend from Sept to Feb was £187k. So planned for large stage payment of Focus Coil £165k in March. March there was financial-year-end budget-activity and payments made which where not anticipated.

3. Overspend 2011/12 3 These late payments accumulated in March, added to the stage payment for the Focus Coil module of £165k equals a total £358k, which largely explains overspend of £374k. Summarising Broken spreadsheet from December (introduction of new project numbers PPD) led us to believe MICE had more money to commit in March so we pushed for AFC payment Unexpected late payments with end of yr balancing activities for Contracted Services Late in House booking and claim submissions

4. MICE Allocation 1 4 Allocation breakdown for 2012/13. Construction – Capital Project – NO O’HEADS CHARGED Ops & Analysis - INCLUDES O’HEADS University Staff Allocation ( not shown here) - £692K STFC agreed allocation this yr including Universities £2.928M

5. MICE Allocation 2 5 Finance sheet updated end of June. Common Fund income included assumed same allocation as last yr. EUCard income included, assumed same allocation as last yr. STFC agreed allocation this yr excluding Universities £2.236M. Most of the allocation will be resource loaded to deliver StepIV. No working allowance included at this point. Variance £309k, will be required for items not yet costed ~ additional shielding, vacuum components, maintenance costs & issues arising during installation.

6. Forecast Cost for FY 2012/13 6  Forecast costs to deliver step IV only.  Labour intensive this year.  Assumed similar income lines from previous yr for Common Fund & EU Card.  Plan to monitor each month.  Final stage payment for AFC #1 not included in these figures.

7. Finances Identified following additional costs to deliver step IV Vacuum system - £150k (common fund ???) Additional shielding due to Magnetic Field - £80k Outstanding Payments Focus coil module 1 final payment - £150k Upgrade requirements Decay Solenoid Power supply - £50k 7

8. Issues for Step IV Magnet Field Further analysis shows that problem is more severe than first thought. Need to find alternative position for sensitive electrical components, racks & compressors etc. Options being considered 1.Temporary solution - move equipment behind North Wall were RF amplifiers will be installed. 2.Distribute racks & compressors around west wall. 3.Install equipment in ISIS plant room – could be final solution for step VI also. Solution’s 1 & 2 will be most expensive -labour -shielding 8

9. Issues for Step IV Spectrometer Solenoids HTS problems Hot of the press. HTS leads failure. Delivery date for Spectrometer Solenoids will be delayed. Need to update schedule once HTS problems resolved and shipping dates known. 9

10. Staffing 10 STFC: -Mike Courthold now only contracted to work 3days each week. - Roy Preece returned from LTA in US. He will continue as magnet co-ordinator with Mike Courthold and assume role as installation manager in MICE Hall & R9. CONCERNS:- -Need to recruit Hydrogen System operator & provide safety training. - TD re-structuring at DL in the electrical group is a grave concern. Installing step IV and all necessary sub systems is a big task with reduced staffing levels. - RF work beginning to ramp up, need full commitment of ASTEC & RF systems engineers. Plan is to recruit a graduate engineer who eventually will be based at MICE.

11. Step IV 11 Spectrometer Solenoid & Tracker Focus Coil EMR

12. Step IV Installation 12 Step IV base plate installation complete. AFC rail installation complete. SS rail system installation complete. Tracker single station tests complete. Hydrogen system tests ongoing. EMR delivery delayed until beginning of November. EMR commissioning after step IV installation.

13. Step IV Critical Path 13 AFC is now the critical path item. AFC delivery now expected 6 th Aug into R9 for pre installation work and commissioning. Downstream Spectrometer Solenoid cannot be installed until the AFC has been field mapped in Step IV position.

14. Hydrogen System 14 Helium tests successful & now complete. Hydrogen tests due to begin 23 rd July, aim to complete 24 th Aug. Skilled shift teams have been organised to complete tests. Currently working through Procedural Safety Requirements before tests can begin Aim is to complete before we accept the Focus Coil & Solenoid into the MICE Hall.

15. Focus Coils 15 Focus coil delivery slipped to end July. Delays due to supplier mechanical issues. Control system complete and ready to be shipped to Tesla – waiting for Tesla. Final assembly of turrets will take place in R9, which makes shipping easier. Tesla submitted risk assessments & staff have been safety inducted Final payment was in last yrs budget - NOT accounted for in this yrs budget.

16. Spectrometer Solenoids 16 Control system in place and commissioned. Delivery of 1 st Solenoid expected mid August.

17. Magnet Mapping & Movement Sequence 17 Field mapping to be carried out with beam path clear – no obstructions!!! Focus Coil mapping in R9 & upstream Spectrometer Solenoid mapping clash currently. Both need to use the same mapping equipment.  Will manage this clash when we have the magnets.  May delay the final completion date by 2-3 weeks.