April 19, 2012 SBE Presentation on Performance Evaluations

11 Context There are three major routines that comprise DDOEs management of districts Race to the Top/Success plans: RoutinePurposeDDOE Staff InvolvedDistrict Staff InvolvedLocationFrequency Progress Reviews Assess district progress on plan activities and identify opportunities to improve Delivery Unit (DU) Chief Performance Officer DU Deputy Officer District Liaison Chief RTTT manager Others as desired by the Chief On-site at districts 1-3 times a year, depending on grant size and performance Performance Evaluations Assess district performance on plan measures and identify opportunities to improve Secretary of Education Deputy Secretary Chief Performance Officer District Liaison Chief Board Rep. Teacher Rep. RTTT manager Others as desired by the Chief DDOE Cabinet Room 1-2 times a year, depending on grant size and performance Chiefs Workshops Discuss RTTT data and initiatives in PLCs and identify opportunities to improve DDOE Leadership Team DDOE Content Experts as needed Chief 1-2 additional district leaders (as determined by Chief) DDOE Collette Center Monthly during the school year

22 Performance Evaluations Agenda The mid-year performance evaluation conversation focused on: Initial thoughts for what is driving the districts strengths and challenges How the district will dig deeper to really understand what is going on, and How the district will then replicate its strengths and address its challenges Purpose of evaluations The purpose of performance evaluations is to assess the impact of district plans and district performance overall, and to identify opportunities to improve performance before final funding decisions are made in June What we heard Most districts had already begun to drill down into their data at the school and grade-level Most district had clear hypotheses for the drivers of their strengths Across many districts, effective PLCs, RTTT-funded specialists and extended learning time programs were cited as a driver of district strengths Most districts felt that they would need further analysis to understand the root causes of their challenges Across many districts, initiative overload was cited as a potential cause for district challenges

33 Performance Dashboards – Purpose, Status and Use Status and use of dashboards For the February 2012 performance evaluations all data is formative, and only marks progress towards LEAs RTTT goals (which begin in Spring of 2012) All 19 districts will have performance evaluations in June; 14 of the districts had an additional mid-year performance evaluation at the end of February (based on grant size and/or performance to date) The dashboards are draft/for internal use only – please see the Performance Evaluation Overview for more information on this classification Purpose of dashboards The dashboards were the primary focus of LEAs performance evaluations Performance evaluation dashboards provide a picture of LEAs performance against their Race to the Top goals, key state performance measures, and LEA-specific performance measures

44 Performance Dashboards – Guide to Understanding State Example Where are we in winter 2012? Where are we vs. last winter? What was our fall to winter growth? What was our F-W growth vs. last year? Colors are based on district performance vs. the state (green = above the state; red = below the state) Arrows are based on district performance this year vs. the previous year (up = performance has improved; neutral = performance has stayed within 1 percentage point; down = performance has declined) Goals are based on reducing non-proficiency by 50% by 2015 – a similar methodology as was used in the ESEA Flexibility Application The additional students to meet goal calculation is based on the number of students who took the winter test, so it may not be exact Colors are based on district performance vs. the state (green = above the state; red = below the state) Arrows are based on district performance this year vs. the previous year (up = performance has improved; neutral = performance has stayed within 1 percentage point; down = performance has declined) Goals are based on reducing non-proficiency by 50% by 2015 – a similar methodology as was used in the ESEA Flexibility Application The additional students to meet goal calculation is based on the number of students who took the winter test, so it may not be exact What is our Spring 2012 Goal? How many more students are needed to meet the goal? What is our Spring 2015 Goal?

55 State Data Please see your handout for an overview of statewide trends based on the data.

66 District Data Each of the 14 districts with scheduled performance evaluations received an overview with the following components: Plan highlights (from the plan submitted in June, 2011) Progress review strengths (from the progress review conducted in October/November, 2011) Performance strengths (from the dashboard generated in February, 2012) Opportunities to strengthen performance (from the dashboard generated in February, 2012) Additional relevant trends/data points (from the dashboard generated in February, 2012) All district-specific overviews were shared with the Innovation Action Team.

77 Next Steps Stakeholder Communications DDOE shared the state and district dashboards with all of the stakeholder groups that comprise the Innovation Action Team DDOE provided the opportunity for each stakeholder group to schedule an individual overview of the performance evaluation process and findings Public Communications DDOE publicly released the state dashboard, state summary, and district-specific strengths DDOE will use existing communication opportunities (e.g., the Governors Rotary Club meetings) to highlight the performance evaluation process and findings DDOE will publicly release end-of-year district dashboards in summer 2012 If the states ESEA flexibility application is approved, DDOE will align and disseminate communications regarding the RTTT performance dashboards and the new accountability changes – the two methodologies are very similar, with some differences. Further Analysis DDOE used the February and March Chiefs meetings to further discuss district data and initiatives DDOE is in the process of conducting further data analysis to identify district strengths, coupled with on-site visits in April to help understand the connection between district initiatives and performance data