WVDE Coordinator for Email / Filtering TSS Training John Miller WVDE Coordinator for Email / Filtering jpmiller@access.k12.wv.us 304.558.7880 Bridgeport, WV April 7, 2011 Office of Instructional Technology

Office of Instructional Technology Email Everyone must agree to adhere to policy 2460 – acceptable use All students and educators must complete application forms Educator forms are mailed to WVDE / student forms are kept on file at school / county Office of Instructional Technology

Office of Instructional Technology http://access.k12.wv.us:1026 Request accounts / make changes Lookup accounts http://access.k12.wv.us:1081 Webmail Interface Office of Instructional Technology

Office of Instructional Technology Oulook Settings POP3 / IMAP: access.k12.wv.us SMTP: smtp.k12.wv.us (always inside intranet) SMTPA: smtpa.k12.wv.us (outside of intranet) Same authentication as incoming mail Port 587 (instead of default 25) Office of Instructional Technology

Office of Instructional Technology Email Storage limitations – 200MB per user IMAP and Webmail Graphics, sent mail, trash Office of Instructional Technology

Office of Instructional Technology Email Upcoming Change All student accounts aligned to WVEIS IDs Search by name or ID on 1026 Site Office of Instructional Technology

Office of Instructional Technology Email Email password security Never give away your password, even if someone asks you really nicely Phishing / scam example Office of Instructional Technology

Office of Instructional Technology Email Spam / abuse reports Abuse complaints are traced to a local IP address The responsible county / school is informed of the abuse Remove the computer from the network until it has been scanned / fixed Office of Instructional Technology

Office of Instructional Technology Filtering Filtering locations Morgantown / Charleston What is filtered E-Rate, CIPA, COPPA Pornography, Profanity and material which may be harmful to minors Requesting blocking / unblocking filtering@access.k12.wv.us Office of Instructional Technology

YouTube Request (Webtop) Office of Instructional Technology

Office of Instructional Technology Filtering Local Filtering (Cymphonix and others) Overlapping blocking Copied deny page Offline Client Same filtering as inside intranet Investigator Accounts Bypass WVDE blocked sites like Facebook and Youtube Office of Instructional Technology

Office of Instructional Technology Contact Info John Miller – jpmiller@access.k12.wv.us Email / spam – abuse@access.k12.wv.us Filtering – filtering@access.k12.wv.us Office of Instructional Technology