FS News at UCI Kuali Financial System. Meet Your Kuali Contacts  AVC: Richard Andrews  AVC: Mark Askren  Project Manager: Janet Mendoza  Functional.

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Presentation transcript:

FS News at UCI Kuali Financial System

Meet Your Kuali Contacts  AVC: Richard Andrews  AVC: Mark Askren  Project Manager: Janet Mendoza  Functional Manager: Isabelle Liu  Technical Manager: Carmen Roode  Communications: Nancy Sigler

What is Kuali?  A name given to the modular financial accounting system  Designed for and by colleges and universities  Usable by institutions of various sizes  A community source application  No vendor or licensing fees  No software maintenance costs

Who’s developing Kuali? Indiana Univ. - Michigan State Univ. Univ. of Hawaii - Univ. of Arizona Cornell Univ. - Colorado State Univ. San Joaquin Delta Community College University of Southern California University of California NACUBO - The rSmart Group Exeter - IBM

How is UCI involved with Kuali?  Kuali Foundation: donated programmers, testers, editor  Functional Council: membership and sub-committees  UC: UC Kuali Board, planning and development with UCD and UCSB  UC Irvine: Campus implementation planning

What are the KFS Modules?  Chart of Accounts  Financial Transactions & General Ledger  Purchasing and Accounts Payable  Labor Ledger  Contracts and Grants  Accounts Receivable (non student)  Capital Assets  Budget Construction

Why Kuali? UCI’s mission: research, instruction, public service UCI’s vision: Growth with Excellence  Functional: comprehensive accounting, research administration and endowment management suites  Efficient: one entry point for all financial needs  Flexible: customizable codes and attributes

Benefits of Kuali  Web-based  Improved user interface: one point of entry to all financial needs  More frequent posting: immediate salary expense posting  Pending transactions: simulates real time balances and forecasting

Benefits of Kuali  Chart of accounts flexibility:  Simple account identification number  Transaction object code  Sub accounts/sub object codes as needed  Multiple charts if needed  Meets school’s unique needs, including mission based budgeting

Benefits of Kuali  Transaction Processing:  Electronic documents  Built-in edits before routing for approvals  Only fully approved transactions posted to general ledger

Benefits of Kuali  Business Rules:  Maintained by financial system parameter tables  Functional users can maintain and create business rules  Institutions can customize based on their policies

Benefits of Kuali  Work flow:  Routing engine for validated transactions  Routes transaction to proper approvers  Highly customizable

Benefits of Kuali  Balance Inquiry:  Balances by account, sub-account, object code, and sub-object code  Balances by consolidation and drill down to object code  Budget balances after actual or encumbrances  Drill down to detail transactions and to electronic transactions  Include/exclude pending entries  Export functions (e.g. excel)  Sort in ascending/descending order

Will campus departments be involved?  Yes! Yes! Yes!  A basic implementation plan is being developed  Campus involvement will be needed: - Department Administrators - MABOs, HSAs, ABOGs - Medical Center - Auxiliary Enterprises

May I see what Kuali looks like? Visit the Kuali Test Drive:

Action List

More on Kuali  Visit the UCI A&FS web site on Snap  Visit the Kuali Web Site  Attend Kuali Days VII November 18-19, 2008 Marriott Hotel, Newport Beach Register at

Who can answer my questions?  Janet Mendoza,  Isabelle Liu,  Carmen Roode,  Nancy Sigler,

 Kuali Questions???