1. Kuali Financial System (KFS) Update Professional Development Institute January, 2009 Presenters Troy Fluharty – Financial Systems Services John Hunter – Financial Systems Services Kevin McHenry – Information Systems

2. Goals Overview of the Kuali Financial System (KFS) Timeline Key Features Answer your questions

3. Overview Implementation Date - July 1, 2009 Replaces Financial Records System (FRS) Replaces Campus Information System (CIS) (including ABYSS for FY2011) CIS deactivated: CreatedApproved AFE’s/REQ’sApril 30, 2008May 1, 2008 IMO’s/WOA’sJune 30, 2008June I close (supplier filled) JE’sJune I closeJune I close

4. What is Kuali? Community Source (by Higher Ed for Higher Ed) Comprehensive Financial System to meet the needs of colleges and universities Based on Indiana University’s Financial System

5. KFS Partners

6. KFS Release Dates-Release 1 All modules in Release 1 will be implemented at CSU

7. KFS Release Dates-Release 2 Labor Distribution May be implemented at a later date (July 1, 2010 or later) Contracts & Grants Will not be implemented Kuali Coeus (research system) implemented at a later date Purchasing/Accounts Payable Implemented at CSU

8. KFS Release Dates-Release 3 Budget Construction May be implemented January, 2010 for FY2011 Accounts Receivable NOT a replacement for ARIES (Banner) May be implemented with Kuali Coeus Capital Asset Management (Property) Implemented at CSU

9. KFS Release Dates- Release 3 continued Effort Reporting May be implemented at a later date (July 1, 2010 or later) Purchasing/Accounts Payable (Sciquest integration) Implemented at CSU

10. Changes What is the Same? Department numbers – still 4 digits Object code – still 4 digits, but… What is Changing? Chart Code Account Numbers (7 digits) GL and SL accounts merge to one account Object code numbers (revenue & expenses) Funds become Sub-Funds (and are named)

11. Terminology Changes Financial Records System Kuali Financial System FRSKFS No equivalent FRS codeChart code SubcodeObject Code DepartmentOrganization FundSub-Fund Audit CodeFund Group Code General Ledger (GL) accountAccount Subsidiary Ledger (SL) accountAccount

12. KFS Code Relationships

13. KFS Features Web Based eDocs (Transaction & Maintenance) Workflow (approvals or FYI) Business Rules

14. KFS Main Menu

15. eDocuments

16. eDoc Characteristics

17. Common tabs on all eDocs Special Tabs pertinent to that document Field Lookups Help Import transactions to a document Export lists to Excel (or CSV, XML) Copy and error correction

18. eDoc Characteristics-Account Required Fields (noted with asterisk *) Chart Account Object Optional Fields Sub-Account Sub-Object Project Org Ref ID

19. Technical Issues Test environment http://kualidevl.is.colostate.edu:8080/kuali-test/portal.jsp Login with your eName and password Browser – IE6, IE7, Firefox Mozilla Operating System - Windows XP, Vista, Mac Java 1.5 or above No Jinitiator needed FRS Delphi data warehouse replaced with ODS Off Campus Users - use VPN

20. Kuali Financial System Implementation Group (K-FIG) Sub-committees (6-10 people) have been formed on specific subject matter Current Sub-committees Chair Account CreateJohn Hunter Budget Adjustments (BCR)Angie Nielsen Cost SharePam Harrington Journal Entry processingJohn Hunter Sub-Accounts, Sub-ObjectsMary Atella/Bev Burton

21. kuali.colostate.edu Implementation Issues Tips Data Conversion Accounts Funds Subcodes

22. Sciquest Interface Demo

23. More information Training CSU Kuali Days – May/June, 2009 Colorado State University http://kuali.colostate.edu/ Kuali Foundation www.kuali.org Glossary https://test.kuali.org/confluence/display/KULDOC/KFS+Glossary%2C+Release+2.2

24. Questions?