Technology Planning

Primary Elements Stakeholders Leadership team Needs assessment Technology components Work plan Budget Policies Evaluation

Identify Stakeholders Movers, Shakers, Squeaky Wheels Community/School Board Superintendent and Cabinet Staff/teachers Students/Parents Business Office/Other District Staff State/Federal Government Everyone

Establish Leadership Team Leadership Team Superintendent Technology Advocate(s) Technology Director Curriculum Person Business Manager (or equivalent) Data Person(s) Principal(s)

Perform Needs Assessment Understand district goals/objectives/directions Understand School Board expectations Tie district and board goals to technology plan Understand the Curriculum Review Cycle – tie technology implementation to review curriculum review cycle and related staff development activities.

Perform Needs Assessment Review previous technology work plan Assess and summarize work on previous plan Carry over any tasks that still need to be addressed Understand state and federal requirements

Perform Needs Assessment Establish a work group (Business Office, Curriculum, Principals, Media, Tech Support, Parent/Community, Teacher Union, Special Ed Staff) Review and identify staff associated with each of the technology components Inventory technology and systems in use

Perform Needs Assessment Plan should cover 3 years. Needs assessment should focus on components and the district staff “living” with the components Work group is for consensus and missing pieces

Perform Needs Assessment Meet with key staff to obtain consensus on needs by component in their areas After consensus with key staff, define and establish timeframes for each component enhancement Define the curriculum review cycle Best if curriculum related technology implementation is tied to the curriculum review process

Perform Needs Assessment Identify equipment that needs to be replaced Propose/establish replacement cycle with business office Set priorities for replacement Establish time frame for replacement All plans are subject to change! Look at budget options for equipment

Technology Skills - Staffing Roles SuperintendentTech Dept. PrincipalCurriculum Human Resources Business Office/ Data Staff Buildings & Grounds Contracted Service Infrastructure School Sites Main/Support Data/Decisions Staff Development Communications Safety Facilities Curriculum Budget

Technology Components Curriculum Integration Infrastructure Communication Maintenance and Support School Sites Safety and Facilities Data for Decision Making Staff Development Technology Design

Create Work Plan Define/Chart Current Technologies by Component * Infrastructure* School Sites * Maintenance & Support* Data for Decision Making * Staff Development* Communications * Safety and Facilities* Curriculum Integration

Create Work Plan Identify/Chart New Projects and Priorities by Component * Infrastructure* School Sites * Maintenance & Support* Data for Decision Making * Staff Development* Communications * Safety and Facilities* Curriculum Integration

Create Work Plan Establish time line for new initiatives Review with leadership upon completion of needs assessment - get consensus Is there a replacement plan for new technologies Create a work plan Be realistic with time frames. Balance implementation, testing, training and support

Create Work Plan List key activities for each year by component: Year 2011: Infrastructure - Upgrade all switches September, Implement wireless February, 2012 Staff Development - Staff skills inventory December, Train on white boards September, 2011

Reviewing Budget Work with Business Manager/Office Review past 5 years budget Identify resources for technology for next 3 years and where the money is Identify a budget for each component for the Next 3 Years

Reviewing Budget UFARS OBJECT CODE CATEGORYITEM(S) DESCRIPTION FY2011 BUDGET FY2012 BUDGET FY2013 BUDGET FY2014 BUDGET 100Salaries and Wages for Technology Staff 200Fringe Benefits for Technology Staff 300Purchased Technology Services Consultant Services Communications (telephone, Internet access) Computer and System Services Technology Staff Development Technology Workshops and Conferences Technology Leases and Rentals Purchased Technology Services (i.e., maintenance) 400Supplies and Materials (computer software, etc. both instructional and non-instructional) 500Capital Expenditures (technology equipment) 800Other Expenditures (list) TOTALS

Review Policies Gather district technology policies Establish work plan for missing policies Create a chart of policies and status Place appropriate policies in Appendices - Acceptable Use Policy and CIPA (Filter) - Policy - Data Security and Census Info Policy - Disaster Recovery Procedure and Policy - Risk Analysis and Life Cycle Planning - Business Contingency Plan - Assistive Technology Review - Network Security

Establish Evaluation Leadership team should review tech plan status 2-3 times per year. For state, simply add a column to your work plan with status. Report to Cabinet/Board December and July Year 2010: Infrastructure -Upgrade all switches September, 2010 Completed -Implement wireless February, 2010 Rescheduled for 2011 Staff Development -Staff skills inventory December, 2010 Completed -Train on White Boards September, 2010 Ongoing, Completed 2010

Establish Evaluation What measures of performance have you incorporated into your plan to determine whether your technology implementation and investments have been effective in achieving your identified technology plan objectives? How often will you evaluate progress on your technology plan? What types of data will you collect to measure progress? Who will do the evaluation? Who will be responsible for documenting the evaluation process?

Benefits A good tech plan essentially gives an overview of the districts business process A chance to review the status of key business process and plan to improve, adjust and change those processes Helps set budget priorities Helps brings predictability to budget

Benefits Develops a plan of action Ensure certain critical activities are being addressed - Data Security - Disaster Recovery Procedure and Policy - Risk Analysis and Life Cycle Planning - Business Contingency Plan - Network Security - Equipment replacement - Correct levels of staffing

Benefits Determines the information technology needs Evaluate various solutions (vendors as well) Can support costs analysis, features and alternatives for purchases Helps “change management” Road Map of work, purchases, replacement, improvements Improves curriculum delivery by planning technology and curriculum review

Benefits Reliability Performance of technology Standardization Information sharing Resource sharing New technologies

Questions 26