Office 2007

 The following are basic components of the MS Office document screens in the Windows environment. Some tabs and/or tools will change depending on which Office application you are in (Word, Excel, Access, or PowerPoint).  Keyboard Shortcuts  Shortcut Menus  Submenus

 Title bar-top bar across the top of the document window ◦ Minimize button-small horizontal line button that minimizes (makes the window disappear) and puts an icon on the task bar ◦ Maximize/Restore Down buttons-toggle button that will change the screen from full size to smaller size window ◦ Close button-button (x) that will close the window Title bar indicates the filename and the application

 Provides easy access to frequently used commands. ◦ Tools and commands can be customized This Quick Access toolbar-shows save, undo, redo, open, print preview, quick print, save as, and new document icons. NOTE: tools/commands can be changed through the Office Button menu

 Office Button-central location for managing and sharing documents ◦ Menu-list of commands ◦ Submenu-list of additional commands associated with the selected command; is indicated by a small right arrow on the menu Office Button Menu Submenu indicated by right arrow

 Key Tip badge-if you prefer using the keyboard instead of the mouse, you can press the ALT key on the keyboard to display the Key Tip badge, or keyboard code icon, for certain commands ◦ Key Tip-displayed code letter  Pressing ESC or ALT will turn off the Key Tip

 Ribbon-located near the top of the window and is the control center; provides easy, central access to the tasks you perform while creating a document ◦ Consists of tabs, groups, and commands  Commands include buttons, boxes (text, check boxes, etc), and galleries ◦ Example: Word has 7 top-level tabs—Home, Insert, Page Layout, References, Mailings, Review, and View Ribbon

 Groups-each group contains related commands ◦ Group name is listed across the bottom of the ribbon Group names Clipboard Font Paragraph Styles Editing

 Tabs-surrounds a collection of groups ◦ Top-level tabs-Home, Insert, Page Layout, References, Mailings, etc.  Top-level tabs change depending on which application you are working in  Home Tab (Primary Tab)- contains the more frequently- used commands ◦ Active tab-the tab currently displayed (looks highlighted) Tabs Home Tab Tabs Active Tab

 Contextual tab-tabs that appear when you perform certain tasks or work with objects such as pictures or tables ◦ can have more than one relating to object Contextual Tab

 Dialog Box launcher-located in lower-right corner of some groups; displays a dialog box or a task pane with additional options for the group ◦ Dialog box-you make selections and must close the dialog box before returning to the document Dialog Box Launcher Dialog Box

◦ Task pane-a window that can stay open and visible while you work in the document Task Pane

 Gallery-a set of choices, often graphical, arranged in a grid or list ◦ In-Ribbon gallery-gallery items you can see without expanding ◦ Live preview-allows you to point to a gallery choice and see its effect in the document without actually selecting the choice Gallery Live Preview In-Ribbon Gallery

 Enhanced screen tip-on screen note that provides the name of the command, available keyboard shortcut(s), a description of the command, and sometimes instructions for how to obtain help about the command ◦ More detailed than a typical Screen Tip Enhanced Screen Tip

 Document Window-area that allows you to view a portion of a document on the screen  View modes  Zoom slider  Insertion point  Mouse pointer  Scroll bar ◦ Vertical scroll bar ◦ Horizontal scroll bar ◦ Scroll box ◦ Scroll arrows View Modes Insertion point Zoom Slider Scroll Bar Scroll Box

 Mini toolbar appears automatically based on tasks you perform ◦ contains commands related to changing the appearance of text in the document  purpose is to minimize the mouse movement  Shortcut menu appears when you right-click an object ◦ list of frequently used commands that relate to the right-clicked object Mini toolbar Shortcut menu

 Status bar is located at the bottom of the document window above the Windows taskbar ◦ presents information about the document  progress of current tasks  status of certain commands and keys  contains controls for viewing the document  various indicators and buttons will appear  Task bar shows the open documents/programs ◦ recessed button indicates the active document Status Bar Task Bar