- ARL Position Description Bank -

Welcome and Greeting Brian W. Keith Associate Dean, Administrative Services and Faculty Affairs Brian W. Keith Associate Dean, Administrative Services and Faculty Affairs Bonnie J. Smith Assistant Program Director, Human Resources Bonnie J. Smith Assistant Program Director, Human Resources Laurie N. Taylor Digital Humanities Librarian Laurie N. Taylor Digital Humanities Librarian Mark V. Sullivan Head, Digital Development and Web Services Mark V. Sullivan Head, Digital Development and Web Services

Agenda 1.Review 2.Introduction to System

ARL PD Bank ARL has sponsored the development of a system to establish a national bank of job descriptions and help institutions manage position descriptions (PDs). It will be developed by a UF team, with broad input from other institutions, and hosted in perpetuity by UF Libraries. This is an ongoing resource – not simply a one time effort to collect documents.

Project Concept The ARL PD Bank will enhance the management of these documents and improve their usefulness. The use of the system, will result in an industry level collection of job descriptions. Effective searchability of the collection informs us about our industry and benefits libraries.

ARL PD Bank Development Timeline Planning Phase (April – June 2012) Implementation Phase (June 2012-February 2013) Launch Phase (February-March 2013)

ARL PD Bank Development Timeline Planning Phase (April – June 2012) o Washington State University o University of Utah o University of South Florida o University of Massachusetts- Amherst o University of Houston o University of Alberta o University of Alabama o University of Colorado-Boulder o Syracuse University o SUNY-Buffalo o Rice University o Purdue University o Princeton University o Ohio State University o Northwestern University o Guelph University o College of Charleston

Implementation Phase (June 2012-February 2013) Develop system and support documentation Beta test (Northwestern; University of Utah; Washington State University) Evaluation of feedback Finalize system and documentation ARL PD Bank Development Timeline

Launch Phase (February-March 2013) System becomes available for all institutions Marketing User Support Evaluation ARL PD Bank Development Timeline

After Launch Institution level value is provided by improved document findability, access, and archiving which enhances their use and maintenance. The adoption of the system by institutions to manage their PDs will result in the maintenance of the data and materials over time.

Design Elements Web application A simple, intuitive, easy to use interface Ability to customize at the institutional level based on specific needs Metadata submitted and maintained by institution combination of externally viewable and for institution’s eyes only Keyword searchable

Functionality Ability to upload other, institution-level files Archives and access to previous versions of documents for a position System will track submission and modification dates, and user information Document forwarding option Support for the establishment of review schedules Ability to differentiate between vacant and filled positions

Functionality Basic or Advanced search options will afford the ability to effectively search the collection for positions of interest maximizing its use for our industry

The System Searching Adding New Positions Records and Documents Record Screen Position History Edit Data Manage Documents Delete Position Duplicate Position

The System Features ? buttons Hover Over Feedback buttons

The System

Remaining Administration Features ARL Job Postings Employee Oriented Data

Next Steps ALA Mid-Winter Series of Virtual Presentations/Demonstrations

ARL Position Description Bank Thank you!