Session 13 CPIP Formulation Process Project for Capacity Development for Implementing the Organic Law at the Capital and Provincial Level (PILAC 2)

Objectives and Content Objective of Session 13: Training participants understand the formulation and management process of the CPIP. Content:1. Formulation and management of the CPIP 2. Q&A 1

2 Three-Year Rolling Investment Program (CPIP) The formulation of the CPIP is to convert the contents of the CPDP into projects, activities, or actual public services and C/P development over three years.

3 Formulation Process of the CPDP and the CPIP Step 1: Preparation and information dissemination of C/P development planning process Step 2: Formulation of the draft CPDP Step 3: Approval and dissemination of the CPDP Step 1: Preparation of the priority project for the CPIP Step 2: Formulation of the draft CPIP Step 3: Approval and dissemination of the CPIP ■ Five-Year Development Plan (CPDP) ■ Three-Year Rolling Investment Program (CPIP)

4 Formulation Procedure: Step 1 Step 1: Preparation of the Priority Projects for the CPIP Step 2: Formulation of the draft CPIP Step 3: Approval and dissemination of the CPIP

5 Step 1: Preparation of the Priority Projects for the CPIP Purpose To prepare a list of priority projects for the CPIP that is in line with the C/P development framework Expected Outputs Updated socio-economic status Consolidated table of the C/P project proposals Table of committed projects Table of ongoing projects

6 Step 1: Preparation of the Priority Projects for the CPIP 1-1: Preparation of the socio-economic content 1-2: Instructional meeting for the identification and preparation of project proposals 1-3: Screening of project proposals 1-4: Review meeting on the consolidated table of project proposals

7 Step 1: Preparation of the Priority Projects for the CPIP 1-1 Preparation of the socio-economic content Purpose To prepare a summary of the C/P socio-economic data, current status, and challenges Participants Planning Working Group (PWG) Outputs Updated socio-economic status

8 Step 1: Preparation of the Priority Projects for the CPIP 1-2 Instructional meeting for the identification and preparation of project proposals Purpose To prepare a list of ongoing projects, committed projects, and project proposals. Participants Board of Governors (BOG) PWG Representatives of Councils from the MDK in the C/P Representatives of civil society organizations in the C/P Representatives of the private sector in the C/P Representatives of the C/P line departments and divisions in the C/P Outputs Table of project proposals prepared by each stakeholder Table of ongoing projects prepared by each stakeholder Table of committed projects prepared by each stakeholder

9 Step 1: Preparation of the Priority Projects for the CPIP 1-3 Screening of project proposals Purpose - To review and consolidate the tables of projects proposals prepared by relevant stakeholders (If the identified objectives and solutions in the C/P development framework are not covered by the projects submitted by the stakeholders, the PWG in the collaboration with the C/P administrations and relevant agencies shall try formulating the projects relevant to the identified objectives and solutions) Participants PWG Outputs Consolidated table of project proposals with prioritization

10 Step 1: Preparation of the Priority Projects for the CPIP 1-4 Review meeting on the consolidated table of project proposals Purpose To provide an opportunity for relevant stakeholders to review, discuss, comment, and agree with the consolidated table of project proposals. Participants Representatives of the C/P Council Representatives of the C/P BOG PWG Representatives of the C/P technical facilitation committee (TFC) Representatives of the BOG from the MDK in the C/P Representatives of the consultative committee on women and children (CCWC) Representatives of the council association of sub-national administrations Other stakeholders decided by the C/P Governor Outputs Table of C/P priority project proposals

11 Formulation Procedure: Step 2 Step 1: Preparation of the Priority Projects for CPIP Step 2: Formulation of the draft CPIP Step 3: Approval and dissemination of the CPIP

12 Step 2: Formulation of the draft CPIP Purpose To prepare the draft CPIP Expected outputs Draft CPIP

13 2-1: Preparation of the draft CPIP 2-2: Review meeting on the draft CPIP 2-3: Integration workshop of the CPIP 2-4: Project selection for use of the C/P investment budget 2-5: Preparation of M&E framework 2-6: Preparation of the final draft CPIP 2-7: Review and comment on the draft CPIP by the BOG 2-8: Review and comment on the draft CPIP by the TFC Step 2: Formulation of the draft CPIP

14 Step 2: Formulation of the draft CPIP 2-1 Preparation of the draft CPIP Purpose To prepare the draft CPIP Participants PWG Outputs Table of C/P three-year rolling investment projects (lists of ongoing, committed, and uncommitted projects) Draft CPIP

15 Structure of the CPIP Book  Decision on promulgation of the CPIP  Preface  Introduction  C/P Map  Chapter 1: Socio-Economic Development Situation 1.1. Summary of Socio-Economic Data 1.2. Current Situation and Challenges Economic Status Social Status Land Use, Natural Resource, Environmental, Disaster, and Climate Change Management Administrative Management, Security and Public Order  Chapter 2: Three-Year Rolling Investment Projects 2.1. Investment Projects 2.2. Medium Term Expenditure Framework 2.3. Funding by Source 2.4. Investment Project Implementation Work Plan  Annexes

16 Step 2: Formulation of the draft CPIP 2-2 Review meeting on the draft CPIP Purpose To review, comment, and agree on the draft CPIP Participants Representatives of the C/P Council Representatives of the C/P BOG PWG Representatives of the C/P TFC Representatives of the C/P CCWC Representatives of the BOG from MDK in the C/P Representatives of the council association of sub-national administrations Representatives of civil society organizations and the private sector in the C/P Other relevant people as decided by the C/P Governor Outputs Draft CPIP agreed upon

17 Step 2: Formulation of the draft CPIP 2-3 Integration workshop of the CPIP Purpose Strengthen the cooperation between the C/P administration and the MDK administrations/relevant stakeholders. Mobilize resources for supporting investment projects raised by the C/P and MDK. Gain the financial support for prioritized project proposals from funding organizations, e.g., development partners and NGOs. Check the duplication of similar projects that are planned by the C/P, MDK, NGOs, the private sector, and development partners.

18 Step 2: Formulation of the draft CPIP 2-3 Integration workshop of the CPIP (continued) Participants Representatives of the C/P Council Representatives of the committees of the C/P Councils Representatives of the BOG PWG Leaders of departments, units and divisions in the C/P Representatives of the MDK Councils Representatives of the MDK BOG in the C/P Representatives of the council association of sub-national administrations Representatives of civil society organizations and the private sector in the C/P Other relevant stakeholders. Outputs Revised table of C/P three-year investment project (lists of committed and uncommitted projects) Temporary agreement

19 Step 2: Formulation of the draft CPIP 2-3 Integration workshop of the CPIP (continued) Before the integration workshop T he C/P administration widely disseminates information on the C/P integration workshop. The C/P administration informs the MDK administrations in the C/P of submitting the MDK’s uncommitted projects to the C/P. The C/P PWG reviews the C/P and MDK uncommitted Projects. If there are similar or identical projects, the C/P PWG discusses them with the responsible MDK PWG whether to keep such projects in the CPIP or in the MDK Investment Program.

20 Step 2: Formulation of the draft CPIP 2-3 Integration workshop of the CPIP (continued) Process of integration workshop on the CPIP PWG members give a presentation on the table of C/P three-year investment project (uncommitted projects) MDK representatives give a presentation on uncommitted projects. Participating stakeholders discuss whether the support is given to some uncommitted projects. After reaching a consensus on projects to support, relevant stakeholders and the C/P administration sign the Temporary Agreement. After the integration workshop The PWG updates the table of C/P three-year investment projects. The uncommitted projects with secured fund are moved to the part of committed projects. If the identified objectives and solutions in the C/P development framework are not covered by the projects submitted by the stakeholders, the PWG, in cooperation with the C/P administration and relevant agencies, shall try formulating the projects relevant to the identified objectives and solutions.

21 Step 2: Formulation of the draft CPIP 2-4 Project selection for use of the C/P investment budget Purpose To select the projects to be funded by the C/P investment budget Participants PWG Financial Division Outputs List of investment projects funded by the C/P investment budget

22 Step 2: Formulation of the draft CPIP 2-5 Preparation of the M&E framework Purpose To prepare a plan for monitoring and evaluation on the implementation of the CPIP Participants PWG Outputs M&E plan

23 Step 2: Formulation of the draft CPIP 2-5 Preparation of the M&E framework (continued) Preparation of the M&E framework for the CPIP Procedure on the implementation of M&E plan M&E on the implementation of the investment project With the assistance of the Planning and Investment Division (PID), the BOG shall monitor and evaluate the implementation of projects based on the M&E plan Annual report on the implementation of the CPIP In the fourth quarter, the BOG shall collect data to fill out the table on M&E and prepare a draft annual report on the implementation of the CPIP The BOG submits the annual report approved by the C/P council to the NCDDS.

24 Step 2: Formulation of the draft CPIP 2-6 Preparation of the final draft CPIP Purpose To prepare necessary tables and complete the final draft CPIP Participants PWG Outputs Revised draft CPIP

25 Step 2: Formulation of the draft CPIP 2-7 Review and comment on the draft CPIP by the BOG Purpose To improve the draft CPIP by the BOG Participants BOG Outputs Revised draft CPIP

26 Step 2: Formulation of the draft CPIP 2-8 Review and comment on the draft CPIP by the TFC Purpose To improve the draft CPIP from the technical viewpoint Participants TFC Outputs Revised draft CPIP

27 Formulation Procedure: Step 3 Step 1: Preparation of the Priority Projects for CPIP Step 2: Formulation of draft CPIP Step 3: Approval and dissemination of the CPIP

28 Step 3: Approval and dissemination of the CPIP Purpose To review, approve, and disseminate the CPIP in an open process to obtain the contribution of comments from the public, in a transparent and accountable manner in the context of decentralization and de-concentration Output Approved CPIP Wide dissemination of the content of the CPIP to citizens and relevant stakeholders

29 Step 3: Approval and dissemination of the CPIP 3-1: Approval of the CPIP 3-1-1: Preparation for the C/P Council Meeting 3-1-2: C/P Council Meeting 3-1-3: Tasks after the C/P Council Meeting 3-2: Publication and dissemination of the CPIP book 3-2-1: Publication of the CPIP Book 3-2-2: Dissemination of the CPIP book

30 Step 3: Approval and dissemination of the CPIP 3-1 Approval of the CPIP Preparation for the C/P Council Meeting Purpose To prepare for the C/P Council Meeting Participants BOG PWG Planning and Investment Division (PID) of the C/P Hall Administrative Director of the C/P Hall Other relevant participants and observers as decided by the chairperson of the C/P Council Outputs Agenda, keynote, presentation of the draft CPIP, and invitation letters

31 Step 3: Approval and dissemination of the CPIP 3-1 Approval of CPIP C/P Council Meeting Purpose To review, revise, and approve of the draft final CPIP Participants C/P Council BOG PWG Relevant stakeholders Outputs The CPIP is checked, revised, and approved by the C/P Council.

32 Step 3: Approval and dissemination of the CPIP Tasks after the C/P Council Meeting Tasks The BOG revises the draft CPIP based on the guidance of the C/P Council and submits it to the C/P Governor for review. The BOG formulates a decision on promulgation of the CPIP and submits it to the Council chairperson to sign. If necessary, in each year during the implementation of the CPIP, the C/P Council can amend the budget and work plan for the implementation of the CPIP.

33 Step 3: Approval and dissemination of the CPIP Sub-Step 3-2: Publication and dissemination of the CPIP Book 3-2-1: Publication of the CPIP Book The BOG shall arrange the publication of the CPIP Book. The book shall be kept at the C/P hall, Provincial Department of Planning and sent to the Ministry of Interior, Ministry of Planning, Ministry of Economy and Finance and other relevant stakeholders : Dissemination of the CPIP Book The C/P Council shall advice the BOG to disseminate the content of the CPIP widely to residents and relevant stakeholders. The dissemination of the content of the CPIP shall be conducted through various methods such as the mass media, dissemination meetings, and information boards.

34 Q&A Any questions in relation to the Session 13?

35 Thank You