Annual reports Final report Dr. Cecilia Blasetti Elettra - Sincrotrone Trieste v

dr. Cecilia Blasetti - Elettra ST2 Preparing reports Read guidelines Prepare instructions Reports  Fix deadlines to collect material  Continuous contact with partners  pressing  guiding Inserting & summarizing Financial documentation: check & archive  Feedback from/to the EC

dr. Cecilia Blasetti - Elettra ST3 Timescale Reports 2.Annual reports detailed description of the project prepared by the Consortium  modified before Contract is signed in accordance with EC scientific achievements financial reports subsequent year’s implementation plan 2.Final report overall summary of the project broadly comprehensive 1.DoW = Description of Work = Annex I of the contract

dr. Cecilia Blasetti - Elettra ST4 Annual Report-1 2.Management report (financial information)  Appendix 1-Justification of the resources deployed  Appendix 2-Forms C-Financial statements  Appendix 3-Summary financial report  Progress report  List of deliverables  Use and dissemination of knowledge  Annexes 1.Activity report 3.Report on the distribution of the community financial contribution 4.Detailed implementation plan for the next 12 months AR

dr. Cecilia Blasetti - Elettra ST5 Annual Report-2 ARs are complex and annexes-rich documents: WEBSITE ! to archive & monitor  Draft versions of the reports  EC guidelines + instruction  templates  Deliverables  Appendixes  Missing items lists AR

dr. Cecilia Blasetti - Elettra ST6 Annual Report-3 AR For YOUR facility: Summary of the activities and major achievements  Progress report 1.Activity report Transnational access activity Joint research activities Networking activities: workshops, conferences, schools  select publications highlights  extract reports Use & Dissemination of knowledge IA-SFSIA-SFS

dr. Cecilia Blasetti - Elettra ST7 Annual Report-4 AR  Remind deadlines  Explain guidelines/instructions, provide templates  Check consistency between the D.I.P. and the research progress  Check financial documents-suggest adjustments  Stick to the EC comments on previous reports  Collect all information/documentation for the other partners…

dr. Cecilia Blasetti - Elettra ST8 Annual Report-5 AR Management report (financial information):  Work together with accountants  Mind EC corrections on previous year’s documents 1.Appendix 1-Justification of costs  Details by activity  Person-months  Total costs 2.Appendix 2-Form C  Summary of the costs  Requested EC contribution  Auditing

dr. Cecilia Blasetti - Elettra ST9 Final Report-1 Final 2.Final Management report (financial information)  Project objectives - contractors  Access activities - Users projects  Joint research activities  Networking activities  Dissemination and Use 1.Activity report 3.Final report on the distribution of the community 4.Questionnaires “The report must be clear, concise, meaningful and comprehensive. It cumulates and summarizes the project activities and results over the full duration. It is of suitable quality to enable direct publication by the Commission. While not excluding technical language, it should be broadly comprehensible to an interested general reader.”

dr. Cecilia Blasetti - Elettra ST10 Final Report-2 Choose valuable research highlights CREATE template + instructions:  Read guidelines  other final reports  Read > papers/abstract on topic  Extract the wonder of an experiment even from a boring paper Access activities - Users projects 1.Activity report What YOU can do the best:  Read & discuss comments/corrections on partner’s highlights Final

dr. Cecilia Blasetti - Elettra ST11 Final Report-4 Not excluding technical language BUT Clear-concise-broadly comprehensible Always explain ACRONYMS! Use abstracts & introductory sections FIGURE: choose 1 OR sketch ex-novo ! Hints for creating the highlight:  Create a good TEMPLATE Final ProjectSummary of the projectImages 2 linesMax 20 lines (100 words) Choose or draw + caption

Template – from PhD thesis Final t=1300s t=1236s t=1278s t=0

Examples - 1 Final

Examples - 2 Final

Open questions & Discussion ? Thank you for you attention !