Google Confidential and Proprietary 1 Intro to Calendar Google Apps Apps

Google Confidential and Proprietary Apps 2 Learning Objectives By the time you’ve finished this module, you should be able to: Understand and use basic tools in Calendar Schedule new events Adjust appointment details Search your calendar for events Set up notifications

Google Confidential and Proprietary Apps 3 How this training module is organized

Google Confidential and Proprietary Apps 4 Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

Google Confidential and Proprietary Apps 5 Calendar overview Quickly schedule events Search for appointments Easily view multiple calendars

Google Confidential and Proprietary Apps 6 Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

Google Confidential and Proprietary Apps 7 Viewing your Calendar differently “This is my first time using Calendar. I’ve heard that it is really easy to use and navigate. Could you give me the on finding my way around?”

Google Confidential and Proprietary Apps 8 Viewing your Calendar differently 1 View tabs let you change your Calendar view Navigation arrows move your view ahead and back 3 Mini-calendar lets you select which days to view

Google Confidential and Proprietary Apps 9 Viewing your Calendar differently Calendar Demonstration

Google Confidential and Proprietary Apps 10 Viewing your Calendar differently Try this: Change Calendar views Click the different view tabs to see how the Calendar changes On the mini-calendar, highlight three days – highlight five days – highlight fourteen days Use the navigation arrows to quickly find the week of your birthday

Google Confidential and Proprietary Apps 11 Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

Google Confidential and Proprietary Apps 12 Adding and changing events “I’m tired of software that makes it difficult to schedule events. Is there a simple way to make my calendar work for me instead of against me?”

Google Confidential and Proprietary Apps 13 Adding and changing events 1 Click and drag lets you highlight a time to create an event Quick Add allows you to create events using phrases 3 Create Event lets you create an event with more options

Google Confidential and Proprietary Apps 14 Adding and changing events Get info: Use Create Event to Add event specifics Create repeating events Set reminder options Send invitations (discussed in Advanced Calendar)

Google Confidential and Proprietary Apps 15 Adding and changing events 4 Drag and drop your event to change the meeting time/date Edit event details to make changes to event specifics 6 Delete helps you get rid of your event

Google Confidential and Proprietary Apps 16 Adding and changing events Calendar Demonstration

Google Confidential and Proprietary Apps 17 Adding and changing events Try this: Add a new appointment Using Click and drag, create an one-hour meeting tomorrow morning starting at 10am Using Quick Add, create a lunch appointment with a co-worker from 12:30 to 1:00pm at Sidewalk Café on Friday Using Create Event, set up a team meeting from 2:00pm to 2:45pm every Thursday

Google Confidential and Proprietary Apps 18 Adding and changing events Try this: (cont’d) Move and delete your appointments Tomorrow’s meeting has been changed to 11am on Thursday. Use Drag and Drop or Change Event Details to update your calendar. You’ve been moved to another team. Delete all future occurrences of your current team meeting.

Google Confidential and Proprietary Apps 19 Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

Google Confidential and Proprietary Apps 20 Searching your Calendar “I know I have a really important meeting sometime this month, but I can’t remember where it is being held. How can I easily find that event without clicking through every day and opening every event?”

Google Confidential and Proprietary Apps 21 Searching your Calendar 1 Search My Calendars lets you view similar events all on one page Show Search Options helps you find more specific events 3 Search results show matching events and give you event options

Google Confidential and Proprietary Apps 22 Searching your Calendar Calendar Demonstration

Google Confidential and Proprietary Apps 23 Searching your Calendar Try this: Search for events Use Search to find tomorrow’s meeting Use Show Search Options to find all your appointments at Sidewalk Café

Google Confidential and Proprietary Apps 24 Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

Google Confidential and Proprietary Apps 25 Multi-calendaring “Now I can add events, move appointments around, and search my calendars. Is there a way for me to see what meetings my co-workers have?”

Google Confidential and Proprietary Apps 26 Multi-calendaring Calendars let you decide which calendars to view 2 Add lets you create and view other calendars 3 Customize calendar lets you change colors and settings 4 Busy calendars are calendars that have been set to private

Google Confidential and Proprietary Apps 27 Multi-calendaring Get info: Public calendars are calendars that have been created by other individuals or organizations You can search public calendars for team schedules, concerts, holidays, and more

Google Confidential and Proprietary Apps 28 Multi-calendaring Calendar Demonstration

Google Confidential and Proprietary Apps 29 Multi-calendaring Try this: Add and customize other calendars Use Add to view a co-worker’s calendar (hint: add his or her username) Using Add, locate your local country’s public holidays calendar Change the color of your new Holidays calendar with Customize Calendar Use the checkboxes in Calendars to hide your co-worker’s calendar

Google Confidential and Proprietary Apps 30 Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

Google Confidential and Proprietary Apps 31 Setting up notifications “My day is booked solid! I need to be able to see when my next appointment is coming up without switching to my calendar every five minutes. What’s the best way to do that?”

Google Confidential and Proprietary Apps 32 Setting up notifications 1 Notifications let you set reminders for all events on a calendar Event reminders let you see pop-ups or be notified by 3 Daily agenda sends an each morning with the day’s events

Google Confidential and Proprietary Apps 33 Setting up notifications 4 Options lets you adjust notifications and privacy settings Reminder allows you to set notifications for specific events

Google Confidential and Proprietary Apps 34 Setting up notifications Calendar Demonstration

Google Confidential and Proprietary Apps 35 Setting up notifications Try this: Create new notifications For you local holidays calendar, use Event reminders to notify you by one week before each holiday Open your Thursday meeting event details and look under Options to create a pop-up reminder for 20 minutes before it begins

Google Confidential and Proprietary Apps 36 Agenda Calendar overview Viewing your Calendar differently Adding and changing events Searching your Calendar Multi-calendaring Setting up notifications Quiz

Google Confidential and Proprietary Apps 37 Quiz To see how much you’ve learned today, discuss each of the following: How would you schedule a one-hour lunch meeting with Bob next Friday at 12:30pm? How would you add your favorite sports team’s schedule to your calendar? Which Calendar feature have you learned today that will be most useful to you?