GSMP: Making the Process Work For You POC - The Process Oversight Committee MC - Bob to introduce the Session and Speakers

Introduction POC – The Process Oversight Committee What is the POC for? How does the POC work? What has the POC produced? How to get in touch with the POC How can the POC help you? Key Process Points/Changes Who is on the POC? Barb

POC Vision Champion the GS1 standards development process, to ensure that business standards are delivered with world class efficiency and quality. Barb

POC Mission Support the GS1 Board Committee for Standards (BCS) – lead & deliver Ensure compliance Ensure fair play Enhance the process Encourage participation Barb Assist the BCS in providing leadership for the Standards Development Process at GS1 driving forward the GSMP Work Plan to meet industry business needs in time, efficiently and effectively; Ensure standards are developed according to the GSMP Process; Approve changes to the GSMP Process, to make it more effective and keep it fully aligned with the GSMP Principles; Ensure “fair play” for all GSMP participants, dealing with impasses, appeals or complaints connected with “due process”; Encourage participation in GSMP to ensure GS1 Standards are user-driven and balanced across sector, geography, and stages in the supply chain.

A Clear Foundation of Principles and Governance 1 2 4 3 1 4 2 1. Openness & Transparency 2. User Driven Standards 3. Consistency 4. Stakeholder Participation 5. Standards Protection and Maintenance 6. Governance 7. Consensus and Voting 8. Global Applicability 3 Management Board Board Committee For Standards Robin

Governance of the GSMP Architecture Group: Promotes and protects the technical integrity of the GS1 system Process Oversight Committee (POC): Ensures that the GSMP is delivering standards that are critical to business needs with world-class efficiency Technical Standards Committee (TSC): Subcommittee of the POC; ensures that GSMP is delivering technical standards that address business community requirements Central Operations: Ensures day-to-day project management and resource allocation within the GSMP GS1 Management Board Robin Board Committee for Standards (BCS) Architecture Group Process Oversight Committee Central Operations (GS1 Staff) Technical Standards Committee

Process Oversight Committee General Assembly Board Committee for Standards GS1 Management Board Ratify Standard Confirm Due Process Process Oversight Committee Work Group Charter Industry Engagement Industry Projects Business Need Draft Standard Robin Work Group GS1 Member Industry Requests Architecture Group IMPLANT

Good opportunity to contact us informally How does the POC Work? Monthly meetings – or as required Backed up by electronic approval for urgent work Supported by longer sessions, at the GS1 Industry & Standards Events Ad-Hoc Sub-Groups GSMP Participation Process Infrastructure Communication Supported by GS1 Global Office GSMP team: Metrics Draft Charters Alerts Good opportunity to contact us informally Luke During the summer , the POC held 2 meetings a month to support 3-1 transition

We welcome your creative ideas POC delivers … We welcome your creative ideas Work Group Charters http://www.gs1.org/gsmp/community/working_groups/gsmp Changes to the GSMP Process Known as Process Change Notifications (PCNs) http://www.gs1.org/gsmp/process Validate that “due process” has occurred in the GSMP Recommend ratification of GS1 standards to the BCS for official publication Hears appeals or complaints connected with “due process” Drives the GSMP Work Plan Advises how to break impasses or speed up late deliverables Balanced participation across sector, geography, stages in the supply chain and users/standards professionals Luke

How the POC can help you POC will ensure “fair play” The GSMP Process must be followed No Work Group should be unreasonably delayed If you believe the Process is not correctly followed or if the Work Group is getting “stuck”: Discuss the issue with the GS1 Standards Development Work Group Manager or with the Work Group Co-Chairs If you are not satisfied, contact the POC. (see next slide) Issues of conduct are governed by the GS1 Code Of Conduct Improving the Process Give us your suggestions on how to improve the GSMP process Luke

Consensus GS1 Standards are intended to meet global needs and reflect a broad consensus of the GS1 community. Decisions of GSMP groups are made by consensus. Consensus is defined as general agreement, characterised by the absence of sustained opposition to substantial issues by any important part of the concerned interests, and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. Consensus does not mean unanimity. 2/3 Majority is sufficient, but broader consensus is preferable. Any No votes of final standards solutions are discussed by POC & BCS. Robin GS1 Standards, Guidelines, Solutions, and Services are intended to meet global needs and reflect a broad consensus of the GS1 community. Decisions of GSMP groups are made by consensus. The word “consensus” appears more than 60 times in the GSMP Process Manual. Consensus is defined as general agreement, characterised by the absence of sustained opposition to substantial issues by any important part of the concerned interests and by a process that involves seeking to take into account the views of all parties concerned and to reconcile any conflicting arguments. It is important to understand that consensus does not mean unanimity. A formal process exists for recording any disapproval of final standards solutions. It is the responsibility of the group Co-Chair(s) to judge whether consensus indeed has been reached. All decisions of a GSMP group are made by consensus and confirmed by motions and votes in which all group voting members are equal participants It is preferable for the group to work towards a broader consensus rather than push through a matter that only has the bare minimum support required for passage. Members participate actively in the consensus-building process with wisdom and integrity

4-Step Community Review & Vote Points Step 1 Business Need Step 2 Requirements Step 3 Development Step 4 Deployment Community eBallot Community eBallot Requirements Document Standard or Implementation Guide Ratified Standard SBN Working Group Charter Robin POC Approval Reviews Community Architecture Reviews Community Architecture Work Group IP Review

1 Key Points in Steps 2 & 3 4 2 3 Strengthened Intellectual Property protection Cannot share Work-In-Progress outside of SMG or MSWG even with associated SMG’s for a MSWG Can share Business Requirements Analysis Document (BRAD), Implementation Guide or Standard at point of Community Review Membership minimums 6 data source + 6 data recipient + 6 MO’s (includes Certified Data Pools for GDSN, GPC and Data Accuracy groups) Voting minimums remain (2-2-2-12), 2/3 affirmative Public Review is now “Community Review” Open only to companies who have signed the IP Policy eBallots are open to the entire GSMP Community Active Facilitation – lead the group to achieve the process objectives and decision points Robin

GSMP: A Flexible Framework Leverage good work already done elsewhere Meet the GSMP Principles Respect the needs of IP and Anti-Trust Policies Continue to separate Business Requirements from Solution Ensure Solution is compatible with GS1 Keys, the GS1 System and Architecture and broadly respects the Architecture Principles Avoid undue influence: consensus Robin

Process Oversight Committee Hanjoerg Lerch Metro AG Mike Sadiwnyk GS1 Canada Pat Vessey Best Buy Carol Edison General Mills Barb Munro Kraft Foods Robin Kidd Nestle Ron Moser Wal-Mart Ron Bone McKesson Steven Pereira GS1 Australia Per Kiilsholm GS1 Denmark Natascha Pottier GS1 France Klaus Foerderer GS1 Germany Loek Boortman GS1 Netherlands Mary Wilson GS1 US

How to get in touch with us Email gsmppoc-chair@community.gs1.org Talk to one of us Ask the co-chair or group facilitator of your Work Group to contact us We look forward to hearing from you Barb

Contact Details Bob Bersani Vice President, GSMP E robert.bersani@gs1.org T +1 609-557-4583 M +1 508-577-4950 Barb

Backup Slides

GS1 Standards Governance General Assembly GS1 Management Board Determines the global strategy for GS1, and ratifies changes to new or existing GS1 System standards GS1 Board Committee for Standards (BCS) Provides operational and strategic policy and guidance in support of the GSMP GS1 Management Board GSMP Operation Ratification GS1 System Integrity Board Committee for Standards Note that the EPCglobal Board and the GDSN Board no longer appear on this slide. These bodies no longer have a direct role in developing and approving GS1 standards, although they have significant roles towards the adoption of standards. For example: EPCglobal Board: EPC Implementation ONS Operation Certification GDSN Board

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Benefits of the New GSMP 21

Benefits of the New GSMP Better alignment of our organization New capabilities and harmonization of all activities under one process Communication Project reporting Project management Improved agility utilizing the flexible framework capability in the New GSMP Communication of all standards development (EPC, eCom, GDSN are all communicated in 1 way ). Same reporting and project management tools- one stop shopping for all Industry and standards needs.

Benefits of the GS1 Intellectual Property Framework Protects GS1 Members Works with the GSMP to ensure to the best of our ability the development of royalty free standards* for GS1 Members Creates a level playing field for all companies participating in GS1 standards development with all companies receiving the same benefits Ensures participants do not inappropriately influence a standard with their intellectual property for their own gain Provides a safe haven from legal suit from other companies involved in GS1 IP contributors work inside GSMP acknowledging the GS1 Mission to deliver ‘royalty free’ standards and receive ‘royalty free’ licensing* to GS1 Standards through signature of the GS1 IP Policy and Working Group Opt-In Agreements *Royalty-free license on “Necessary Claims” (mandatory parts) of the standard.

Flexible Framework: Assess – The Value of External Contributions in meeting GSMP Objectives Contribution to determine the integration point Efficiencies realized by integration of external contributions Process Centric vs. Industry Specific Reconciling the objective to an available method Integrate – The Contribution External contributions into the GSMP Process – confirm, execute Role of the GSMP Project Manager Annual Project Planning and Preparation Participate Working with external contributors to meet required minimums.

Flexible Framework: 3. Integrate - Our First Case Contribution: The Consumer Goods Forum (TCGF) provided: GS1 Compliant Statement of Business Need (SBN) Metrics document (measurements by formula) for packaging sustainability that will fit into the GS1 Business Requirements Analysis Document (BRAD) Completed all mandatory sections of BRAD with exception of the Requirements section and have provided a resource from their Global Packaging Project (GPP) group to help complete the BRAD Action: Assess the TCGF work and reconcile to GSMP objectives process Analysis indicates that deliverables of GSMP Steps 1 and 2 are met within The Consumer Goods Forum Result: Duration avoidance - 317 days

3. Integrate – Global Product Packaging (GPP) Step 3 Development Step 1 Business Need Step 2 Requirements Step 4 Deployment Community eBallot TCGF GPP Contri-bution Community eBallot Bus Message Standard (BMS) Business Reqs Analysis Document Ratified GPP Metrics Standard SBN WG Charter Reviews Community Architecture Reviews Community Architecture IP Review & Ratification POC approval GSMP Working Group (WG)