Planning for a Union Youth Alive Conference Follow-up training Session One Recommended time: minutes Youth Alive Training1

Goal Youth Alive Training2 To properly plan for a Union Youth Alive Conference in the local school setting, it is important that the Youth, Health, Education and Family Ministries departments plan this event together, to ensure the follow-up in the local schools.

Critical time frame for planning months Schedule Youth Alive conference dates before school starts or during school breaks Avoid conflict with school or church events Youth Alive Training 3

Planning time months ahead Reserve location Appoint conference steering committee with all four department directors and staff of local educational institution where the Youth Alive conference is to be held Appoint members to serve on the following committees Youth Alive Training4

Program planning committee Youth Alive Training5

Accommodation committee Youth Alive Training6

Food committee Youth Alive Training7

Security committee Youth Alive Training8

Decoration committee Youth Alive Training9

Facilities committee Youth Alive Training10

Finance Committee Youth Alive Training11

Transportation committee Youth Alive Training12

Recreation committee Youth Alive Training13

Music committee Youth Alive Training14

Workshop committee Youth Alive Training15

Gifts committee Youth Alive Training16

Registration & promotion committee Youth Alive Training17

Platform committee Youth Alive Training18

First Aid committee Youth Alive Training19

PA and AV equipment system committee Youth Alive Training20

Photography and videos committee Youth Alive Training21

Appoint people for… 2 Friendship Group coordinators to supply all FG supplies before each FG session 1 Youth Facilitator coordinator/local conference/mission 1 Adult Facilitator coordinator/local conference/mission 1 Man and 1 Woman TLC counselors Workshop speakers with the following formula: 30 participants per workshop Administrative staff Youth Alive Training22

Planning time months ahead of time Advertise and announce your program to appropriate leadership Develop attractive mail posters Request 4 youth from each location to register for the 1 ½ day Facilitator’s training on Tuesday thru Wednesday morning before the conference begins Youth Alive Training23

Planning time---last month before event Process pre-registrations Duplicate/print sufficient facilitators and participants manuals to be used in conference Purchase conference supplies early Arrange for speakers’ transportation Make signs for directions to each site Youth Alive Training24