Third organisational meeting Committee of the Regions 10 May 2006

Agenda of the meeting Programme - Programme statistics - Programme overview - Decentralised events - Registration Investors´ Café Promotion/Coverage of the event Official reception Planning & Tasks

Programme statistics Workshops by topic and organiser

Programme statistics Speakers countries

Programme statistics Speakers - Organisational Affiliation

Programme overview Thursday 12 October Tuesday 10 October Wednesday 11 October

Decentralised events 68 events in total not balanced/completed information from conglomerates

OPEN DAYS programme Registrations Central Management System Individual registrations Administrator 1 Administrator 2 Administrator X CoR/DG REGIO/Conference Secretariat

OPEN DAYS programme to be checked: - programme overview - summary of conglomerates workshops - summary of DG REGIO workshops - summary of decentralised events last version to be approved till Friday 12 May all Brussels events will be re-coded the programme version of Friday 12 May will be used for the printed brochure Internet registrations - 22 May: training for administrators - 30 May: system operational programme updates for the web site possible after 31 May Next steps

OPEN DAYS - Workshop codes C Investing in sustainable use of resources and environmental technologies B Fostering regional innovation Investing in competitive enterprises and high quality of jobs A Support PPP for larger infrastructure projects D 11A05 Thursday 12 October Tuesday 10 October Wednesday 11 October Date Theme /Heading Sequence Number XX 04 … F E Investor´s Café Cutting red tape: managing SF between

OPEN DAYS programme Opening session Closing session Workshops/seminars (81) (regional offices in Brussels) Investors ' Café (CoR building, rue Belliard 101) Decentralised events in Europe´s regions and cities

Investors´ Café exhibition of participating regions/cities and official partners events - opening of the exhibition - series of seminars networking point cafeteria bilateral meetings individual meetings with representatives of business and banking sector Elements

Investors´ Café a village will be established for each conglomerate staff to be present at the village for the duration of the exhibition (Tue/Wed 8:30 – 17:00, Thu 8:30 – 13:30) - representatives of regions/cities (majority!) - investment/developement agencies Exhibition Banner with the names of the conglomerate/regions/cities Space for displays/banners from regions/cities

Investors´ Café opening of the exhibition seminars/workshops/conferencies – confirmed organisers: European Investment Bank Eurochambres/European Economic and Social Committee European Citizens Action Service private companies: AlcatelIntel BTMicrosoft CiscoPhilips Deutsche TelekomSAP EricsonSiemens France TélecomTelecom Italia HP Telefonica CIRCOM briefing in total 17 events Events

Workshops/seminars in regional offices Local and regional politicians Members of the Committee of the Regions Members of the European Parliament Representatives of the EU Presidency Members of the European Social and Economic Committee Representatives of European and national associations of local and regional authorities Representatives of European and national business federations Public and private companies and business entrepreneurs Representatives of the banking sector Officials of regional and city administrations Officials of EU Institutions Experts in the field of managing and evaluating Structural Funds´ programmes Representatives of NGOs Representatives of trade unions Media 3000 participants Investors' Café Public and private companies and business entrepreneurs, corporations Representatives of the banking sector Representatives of European trade and professional associations Representatives of national trade associations National employers´federations Representatives of NGOs Representatives of trade unions Think tanks Consultants Interest groups 3700 contacts OPEN DAYS – The public

Promotion - tools First Brochure (A5, 12 pages) Second Brochure (A4, about 60 pages) Posters – EU map Posters – pictures (A0) Internet ( Individual invitations Advertisements in EU magazines/periodics Advertisements in EU magazines/periodics Investors´ Cafe specific promotion

ConglomeratesCoR/DG REGIO Promotion – printed brochures First Brochure (A5, 12 pages) Second Brochure (A4, about 60 pages) European Commission/European Parliament Speakers of DG REGIO workshops Presidents of EU regions Mayors of biggest EU cities CoR members Europe Direct/European Documentation Centres EuroInfo Centres Structural Funds Managers Participants of OPEN DAYS regional politicians officials of regional administrations Structural Funds managers private companies developement agencies universities libraries regional clients ? European Commission/European Parliament Speakers of DG REGIO workshops Presidents of EU regions Mayors of biggest EU cities CoR members Europe Direct/European Documentation Centres EuroInfo Centres Structural Funds Managers Participants of OPEN DAYS 2005 Investors´Café clients 9000 regional politicians officials of regional administrations Structural Funds managers private companies developement agencies universities libraries regional clients ?

Promotion – regional databases Second Brochure (A4, about 60 pages) CoRConglomerates Conglomerate provides regional database Conglomerate demands number of brochures CoR provides requested number of brochures Option B Mailing Option A Mailing

Promotion/coverage of the event CoR/DG REGIO offers reimbursement for 4 journalists per conglomerate - at min. one journalists should be from TV - accommodation: max. two nights during the week regional TV journalists - CIRCOM regional 1) all regional TV to receive a letter from CIRCOM 2) regional offices to contact their regional TV directors of communication in EU regions/cities

Official reception menu to be proposed by each conglomerate value of 2000 by 16 June all technical details to be communicated next time

Planning & Tasks 12 Mayapproval of the programme 16 Maynames of administrators of registration system 22 Maytraining for administrators of registration system 26 Maydecision on a way of promotion - Option A: to provide number of brochures needed - Option B: to provide database of contacts 30 May registration on-line 8 Junefourth organisational meeting 9 JuneBAT for second brochure 16 Juneproposal of the menu for the official reception 23 Junesecond brochure printed

Planning & Tasks Any task to be send to Please specify always the subject as follows: Programme – workshops Programme – decentralised events Registration system Promotion Official reception – menu etc.