Conditional Grants Expenditure FREE STATE PROVINCE DEPARTMENT OF SPORT, ARTS, CULTURE AND RECREATION MEC for Sport, Arts, Culture and Recreation Mr D.A.M Kgothule

CONTENT New MPP Strategy: Siyadlala MPP Legacy MPP School Sport MPP Siyadlala MPP Non-financial data - Performance with explanatory notes Implementation plan Financial performance Legacy MPP Non-financial data - Performance with explanatory notes Implementation plan Financial performance School Sport MPP Non-financial data - Performance with explanatory notes Implementation plan Financial performance Monitoring and Reporting Structure Summary

Siyadlala Mass Participation Strategy Recreation was added to name of the Department – more focus on “Getting Free State Active” 33 “hubs” – new strategy to involve all 82 towns in the Free State Following programme will be implemented: “Recreational Sport League Programme”: Each town will select 1 x Netball, 2 x Volleyball and 1 x Football team to participate in a round robin competition at municipality, district and provincial level – 246 Sport Leaders will assist the Department with the implementation of the project Golden Games: Same concept as that of “Recreational Sport League Programme” – the only difference “Luncheon Clubs” will be involved. Department is working closely with Social Development Indigenous Games (Holiday programmes): Main aim is to promote indigenous activities via training and marketing. Specific holiday programmes will be implemented with indigenous games activities included

Legacy Mass Participation Strategy Two main programmes: Provincial Civil Society Support Programmes: The programme will focus on strengthening of the local and district sport and recreation councils by providing the necessary institutional support. Provincial Club Development Programme: The programme will focus on the support on registered clubs with regards to leagues, operational expenses, facilitate capacity building programmes etc.

School Sport Mass Participation Strategy The new strategy is to capacitate educators to implement the School Sport Mass Participation programme The reason for this is to: Create a sustainable environment for schools within the programme to eventually be taken-up in mainstream sport at school level Capacitate Educators to become coaches and sport organizers Give other schools opportunity to access the school sport MPP. Programmes: Capacity building of educators on code specific coaching, administration and technical officiating as well as general sport administration and first aid. Wednesday sport leagues Culmination of Wednesday sport league into local and district sport festivals

Siyadlala Mass Participation Outcome Type / Description of Activity Annual Target Q1 Target Actual Q1Notes Increase number of participants in sport through Mass Participation Number of Participants77,40019,35018,045 1 Number of Local Sport Festivals2000 Number of District Sport Festivals500 Number of Leagues200 Number of Events500 Improve sector capacity Number of contracted volunteers trained Number of sport and recreation volunteers trained Improve participation within the three spheres of government Number of volunteer appointed in civil society structures Communities mobilized to support 2010 World Cup Number of 2010 related programmes supported 10,000 4 Improve management of the programme Number of volunteer appointed in civil society structures

Explanatory Notes: Siyadlala NotesOutcomeType / Description of ActivityExplanation 1 Increase number of participants in sport through Mass Participation Number of Participants 7% deviation for the actual target. The 18,045 participants represent the actual participants No target was set for the first quarter, target will be implemented during the end of the second quarter. 3 x mass participation programmes will receive priority being: Recreational Sport Leagues, Golden and Indigenous Games Number of Local Sport Festivals Number of District Sport Festivals Number of Leagues Number of Events 2Improve sector capacity Number of contracted volunteers trained No target was set for the first quarter. Training programmes will only be activated after the appointment of project volunteers. Number of sport and recreation volunteers trained 3 Improve participation within the three spheres of government Number of volunteers appointed in civil society structures Target is set for second quarter 4 Communities mobilized to support 2010 World Cup Number of 2010 related programmes supported Purchase and distribution of FIFA 2010 Promotional Material: 10,000 x % Polyester knitted blankets 127cm x 152cm, fully printed SA Flag contrast printing South African lettering, weight 450gm, roll edges with contrast over stock stitching, rounded corners in SA Flag colours. 5 Improve management of the programme Number of volunteer appointed in civil society structures Currently there is still 48 contracted volunteers in the programme. Volunteers will be utilized on project bases and remunerated accordingly

Implementation Plan: Siyadlala Mass Participation OutcomesActivitiesMilestone Q2Milestone Q3Milestone Q4 Increase number of participants in sport through Mass Participation Recreational Sport Leagues  Appointment of 246 volunteer Sport Coaches for duration of project  Induction and training of Sport Coaches  Hand-over of attire and equipment  Launch and implementation of Leagues according to fixtures  Participation of 6,966 at town level  Participation of 1,836 at local municipality level  Participation of 480 at municipality level  Provincial finals of Recreational Sport Leagues during February 2011  Participation 270 at provincial level Golden Games  Development of playing schedule and fixtures  Procurement of attire and equipment  Launch and implementation of leagues according to fixtures  Participation of 1,230 at town level  Participation of 300 at municipality level  Provincial finals of Golden Games during February 2011 with 75 participants Indigenous Games  Implementation of Local activities - 2 x per week  Participation target 74 per municipality  District festival in September with 1,480 participants  District festival in September with 1480 participants

Siyadlala Mass Participation Total budget R7,642, Spending first quarter = R254, (Breakdown of Goods and Services: Catering = R4000, Communication = R19,000.00, S&T = R14, and Training = R14,000.00) Percentage = 3.32% (Slow spending due to restructuring and planning of new programmes) Spending did pick-up towards the second quarter = R1,556, representing 21.07% and are on track for the rest of the year. (Include in the R1,5 million is the FIFA contribution of R1million) Total spending on progamme 20 August 2010 = 23.70% Total budget R7,642, Spending first quarter = R254, (Breakdown of Goods and Services: Catering = R4000, Communication = R19,000.00, S&T = R14, and Training = R14,000.00) Percentage = 3.32% (Slow spending due to restructuring and planning of new programmes) Spending did pick-up towards the second quarter = R1,556, representing 21.07% and are on track for the rest of the year. (Include in the R1,5 million is the FIFA contribution of R1million) Total spending on progamme 20 August 2010 = 23.70%

Legacy Mass Participation OutcomeType / Description of Activity Annual Target Q1 Target Actual Q1Notes Lifelong participation in sport making more people active more often Number of clubs supported Number of tournaments in the programme presented 500 Increase number of participants in sport through Mass Participation Number of Participants175,00043, Number of District Sport Festivals500 Number of Leagues1700 Number of Events100 Improve sector capacity Number of contracted volunteers trained Number of sport and recreation volunteers trained Improve participation within the three spheres of government Number of volunteers appointed in civil society structures Number of learners, athletes, teams and federations supported Communities mobilized to support 2010 World Cup Number of 2010 related programmese supported 4,000 5 Improve management of the programme Number of volunteers appointed in civil society structures

Explanatory Notes: Legacy NotesOutcomeType / Description of ActivityExplanation 1 Lifelong participation in sport making more people active more often Number of clubs supported No target was set for the first quarter, target will be implemented during the second quarter. Number of tournaments in the programme presented 2 Increase number of participants in sport through Mass Participation Number of Participants Target will be achieved in the second quarter Number of District Sport Festivals Number of Leagues Number of Events 3Improve sector capacity Number of contracted volunteers trained Number of sport and recreation volunteers trained 4 Improve participation within the three spheres of government Number of volunteers appointed in civil society structures First quarter dealt with restructuring and planning phase. Target is set for second quarter Number of learners, athletes, teams and federations supported 5 Communities mobilized to support 2010 World Cup Number of 2010 related programmese supported Purchase and distribution of FIFA 2010 Promotional Material: 4,000 x Replica Bafana Soccer Shirts, V neck collar, mash lining design in moisture management material, overlock green and yellow stitching, SA flag embroided on the mash lining, 100% yellow polyester green single piping around the neck and green double piping around the shoulder, SA Flag 3.5cm long x 3 cm wide. 6 Improve management of the programme Number of volunteers appointed in civil society structures After finalization of restructuring and planning, target was then set for second quarter

OutcomesActivitiesMilestone Q2Milestone Q3Milestone Q4 Civil society support programme to strengthen good governance of sport and recreation on district and local levels  Set-up Provincial Sport and Recreation offices  Support District and Local Sport Councils  Recruitment process of Sport and Recreation officers  Filling of 8 critical vacancies  Organize three meetings of district and local sport and recreation councils  Assist sport council with draft of business plan for funding applications  Facilitate 2 Capacity building training  Organize three meetings of district and local sport and recreation councils  Assist sport council with draft of business plan for funding applications  Facilitate 2 Capacity building training  Organize three meetings of district and local sport and recreation councils  Assist sport council with draft of business plan for funding applications  Facilitate 1 Capacity building training  Provincial Club Development Programme  Capture club information on data  Maintain club -database  Development provincial Club Support Programme  Maintain club –database  Implement of Provincial Club Development Programme  Maintain club -database  Implement of Provincial Club Development Programme  Provincial Facilities Monitoring Programme  Quarterly update of facilities  Submission of quarterly report  Attend MIG meetings as a departmental representative  Report on MIG issues relevant to the department  Attend IDP meetings as a departmental representative and give information on programmes available.  Report on IDP issues relevant to the department  Facilitate 1 Facility Capacity Building programmes  Attend MIG and IDP meetings and workshops if any  Assist municipalities with facility upgrading applications if any  Facilitate 1 Facility Capacity Building programmes  Attend MIG and IDP meetings and workshops if any  Assist municipalities with facility upgrading applications if any  Facilitate 1 Facility Capacity Building programmes Implementation Plan: Legacy Mass Participation

Legacy Mass Participation Total budget R13,045, Spending first quarter = R1,183, (Breakdown of Good and Services: Catering = R66,000.00, Communication = R12,000.00, Contracts-Sport & Recreation = R822,000.00, Inventory = R122,000 and S&T = R39,000.00) Percentage = 9.07% (Slow spending due to restructuring and planning of new programmes. Most of the programmes will be implemented during the second quarter and throughout the year) Spending did pick-up towards the second quarter = R4,116, representing 34.70% and are on track for the rest of the year. (Include in the R4.1 million is the FIFA contribution of R1million and Mini World Cup Soccer Tournament of R1,8 million) Total spending on progamme 20 August 2010 = 40.62% Total budget R13,045, Spending first quarter = R1,183, (Breakdown of Good and Services: Catering = R66,000.00, Communication = R12,000.00, Contracts-Sport & Recreation = R822,000.00, Inventory = R122,000 and S&T = R39,000.00) Percentage = 9.07% (Slow spending due to restructuring and planning of new programmes. Most of the programmes will be implemented during the second quarter and throughout the year) Spending did pick-up towards the second quarter = R4,116, representing 34.70% and are on track for the rest of the year. (Include in the R4.1 million is the FIFA contribution of R1million and Mini World Cup Soccer Tournament of R1,8 million) Total spending on progamme 20 August 2010 = 40.62%

School Sport Mass Participation Outcome Type / Description of Activity Annual Target Q1 Target Actual Q1Notes Lifelong participation in sport making more people active more often Number of clubs supportedN/A 1 Number of tournaments in the programme presented 600 Increase number of participants in sport through Mass Participation Number of participants Number of District Sport Festivals500 Number of Leagues1500 Number of Events200 Improve sector capacity Number of contracted volunteers trained Number of sport and recreation volunteers trained Improve participation within the three spheres of government Number of volunteers appointed in civil society structures N/A 4 Number of learners, athletes, teams and federations supported Communities mobilized to support 2010 World Cup Number of 2010 related programmese supported 0005 Improve management of the programme Number of volunteers appointed to work in the programme

Explanatory Notes: School Sport NotesOutcomeType / Description of ActivityReason for Deviation 1 Lifelong participation in sport making more people active more often Number of clubs supported Target is set for second quarter Number of tournaments in the programme presented 2 Increase number of participants in sport through Mass Participation Number of Participants The target was exceeded due to high numbers in participation. The target is set for third quarter Target is set for second quarter. Number of District Sport Festivals Number of Leagues Number of Events 3Improve sector capacity Number of contracted volunteers trained 100% Due to the change of the strategic focus to be implemented the programme will now capacitate educators to ensure sustainability of the programme, no volunteers will be trained. Number of sport and recreation volunteers trained 4 Improve participation within the three spheres of government Number of volunteer appointed in civil society structures The total number of schools currently in the programme Number of learners, athletes, teams and federations supported 5 Communities mobilized to support 2010 World Cup Number of 2010 related programmese supported Purchase and distribution of FIFA 2010 Promotional Material: 4,000 x Replica Bafana Soccer Shirts, V neck collar, mash lining design in moisture management material, overlock green and yellow stitching, SA flag embroided on the mash lining, 100% yellow polyester green single piping around the neck and green double piping around the shoulder, SA Flag 3.5cm long x 3 cm wide. 6 Improve management of the programme Number of volunteers appointed to work in the programme Volunteers’ contracts expired and there will be no reappointments. Contracts of 28 volunteer contract workers will end in March The new strategy will be to capacitate educators in order to implement the programme as part of exit strategy and that targeted schools in the programme will be able to compete in mainstream school sport competitions as a long term plan.

Implementation Plan: School Sport Mass Participation OutcomesActivitiesMilestone Q2Milestone Q3Milestone Q4 Heightening the level of participation by community members by introducing activities such as school sport programmes to also raise our health levels and as a means of keeping young people away from crime and drugs Sipho Mutsi Games  Establish the LOC  Interaction with all relevant stakeholders  Selection of teams  Delivery and competition of teams  Prepare selected provincial squads at LTDCs  Project finalized Promoting sport and recreation activities in communities and schools using the mass participation conditional grant. Volunteer contract workers  Continue with vacancies of 28 volunteer contract workers and pilot the project with educators  Monitor and evaluate school sport mass participation programmes in schools School sport mass participation programmes  Targeting to register learners in the programme  To conduct 2 local festivals per district  To run 5 sport leagues  Targeting to register learners in the programme  To conduct 2 local festivals per district  To conduct 3 district festivals  To run 5 sport leagues  Targeting to register learners in the programme  To conduct 2 local festivals per district  To conduct 2 district festivals  To run 5 sport leagues Improve sector capacity  To facilitate the training of 438 educators on sport specific, and generic courses.  To facilitate the training of 292 educators on sport specific, and generic courses.

School Sport Mass Participation Total budget R7,499, Spending first quarter = R880, (Breakdown of Good & Serices: Marketing = R 435,000, Catering = R100,000, Communication = R14,000, Contractors = R39,000, Training = R15,000 and S&T = R63,000) Percentage = 11.73% (Slow spending due to restructuring and planning of new programmes. Most of the programmes will be implemented during the second quarter and throughout the year) Spending did pick-up towards the second quarter = R1,686, representing 25.47% and are on track for the rest of the year.. (Include in the R1,6 million is the FIFA contribution of R1million) Total spending on progamme 20 August 2010 = 34.22% Total budget R7,499, Spending first quarter = R880, (Breakdown of Good & Serices: Marketing = R 435,000, Catering = R100,000, Communication = R14,000, Contractors = R39,000, Training = R15,000 and S&T = R63,000) Percentage = 11.73% (Slow spending due to restructuring and planning of new programmes. Most of the programmes will be implemented during the second quarter and throughout the year) Spending did pick-up towards the second quarter = R1,686, representing 25.47% and are on track for the rest of the year.. (Include in the R1,6 million is the FIFA contribution of R1million) Total spending on progamme 20 August 2010 = 34.22%

Monitoring and Reporting Structure The monitoring and reporting responsibilities are included in all staff members job descriptions working with Conditional Grants A new monitoring and reporting function was added to the CDSR Operation Support Unit to assist. This function is inline with national PMU

Assessment of Department Monitoring Capacity All conditional grant information is collected by the local municipality offices and then forwarded to the 5 district offices for consolidation These consolidated reports are forwarded via the different Directorates responsible for Conditional Grants to the CDSR Operational Support Unit for verification and to be utilized for reporting purpose All information is being signed off by different line functionaries as per delegated responsibility Report system: Project Planning Templates Monthly provincial and national conditional Report, including to Departmental Financial Control Committee and IYM reports to Provincial Treasury Quarterly Reports, including the Free State Legislature and Provincial Treasury as part of departmental quarterly reports

Summary Total budget R28,186, Spending first quarter = R2,317, First quarter percentage = 8.22% and with commitments added = 10.62% Second quarter – 20 August 2010 = 28.45% Total spending on progamme 20 August 2010 = 34.34% Total budget R28,186, Spending first quarter = R2,317, First quarter percentage = 8.22% and with commitments added = 10.62% Second quarter – 20 August 2010 = 28.45% Total spending on progamme 20 August 2010 = 34.34%