1. The Select Committee on Finance
Department of Sport, Arts and Culture
Northern Cape
Presentation to
The Select Committee on Finance
Parliament of the Republic of South Africa
Cape Town
20 September 2006

2. Department of Sport, Arts and Culture Northern Cape
Vision
A prosperous and empowered Province united in the advancement of its sport, heritage and culture

3. Department of Sport, Arts and Culture Northern Cape
Mission
Our mission is to serve the people of the Northern Cape, especially the poor by promoting, protecting and developing sport and the diverse culture and heritage of our Province and at the same time be catalysts in capacity building programmes and other activities thereby entrenching nation building and social cohesion.

4. Department of Sport, Arts and Culture Northern Cape
Core Functions
To create a nurturing environment for the development and promotion of our unique artistic, cultural and linguistic diversity.
To create a nurturing and conducive environment in which all the inhabitants of the Northern Cape can reach their full potential in sport and recreation.
To foster the conservation, identification, protection and sustainable use and understanding of the natural and cultural heritage of the people of the Northern Cape.
To ensure good governance and accountability in governmental bodies through the sound management of corporate records information resources.
To strive as an agent for development through the rendering of library and information services thus creating educational and recreational opportunities.
The management and maintenance of a good and clean administration.
To advance nation building and to effect moral regeneration in the Northern Cape through all our programmes.

5. Department of Sport, Arts and Culture Northern Cape Expenditure Summary 2003/04 – 2005/06

6. Department of Sport, Arts and Culture Northern Cape First Quarter 2006/2007 Capital and Conditional Grant Expenditure

7. Mayibuye Multi-Purpose Sport & Cultural Centre Galeshewe, Kimberley

8. Mayibuye Multi-Purpose Sport & Cultural Centre
An amount of R40 million over 4 years was earmarked for the construction of the Mayibuye Centre commencing 2003/2004.
The project will be completed during the current financial year (06/07).
The Centre will host a variety of activities and projects across numerous disciplines, including the performing arts, crafts, language development, sport and a host of training and development initiatives.
Upon completion the Centre will consist of an arts centre; an education centre; sport centre (including a gym) and a caretaker’s house.

9. Department of Sport, Arts and Culture Northern Cape Capital Expenditure on Mayibuye Centre, Galeshewe, Kimberley 2003/04 – 2005/06

10. Reasons for underspending
Mayibuye Centre
Reasons for underspending
2003/2004: (R6,493,000)
The project ran into unexpected geological problems (site work tender). The top layer of soil had to be removed and replaced by a more geologically stable substance. This resulted in the project being delayed by some time.
An amount of R3,734,000 was approved as a rollover to 2004/2005.
R2,759,000 was surrendered to the Provincial Treasury.
2004/2005: (R3,733,000)
There were delays in the awarding of the construction tender. The contract to construct the facility was awarded to Kopanya Joint Venture in September Problems were then experienced in securing guarantees for the contract. These were eventually secured and construction commenced in the last quarter of 2004/2005.
Rollover of the unspent amount of R3,733,000 to 2005/2006 was requested and approved.
An amount of R6,200,000 was suspended from the Mayibuye Centre due to the implementation of Provincial cost containment measures.
As the project is a contractual obligation the surrendered and suspended amounts would need to be factored in at the end of the project.

11. Department of Sport, Arts and Culture Northern Cape Mayibuye Centre Expenditure 2006/2007

12. Projected Expenditure
Mayibuye Centre
2006/2007
R’000
Budget
Projected Expenditure
Projected Shortfall
Mayibuye Centre
10,000
28,332
18,332
Reasons for projected shortfall:
It is projected that the shortfall at the end of the project will amount to R18,332,000.
This shortfall is due to the following:
An amount of R2,759,000 unspent in 2003/2004 was surrendered to Provincial Treasury.
An amount of R6,200,000 was suspended from the 2004/2005 Mayibuye Centre budget due to Provincial cost containment measures.
Geological problems on site.
Delay in awarding of construction tender.
Problems in securing guarantees by successful bidder.
Cumulative effect of underspending in preceding years.
Shortcomings in financial planning in relation to project cycle.

13. Conditional Grant Report
Department of Sport, Arts and Culture Northern Cape
Conditional Grant Report
First Quarter
2006/2007

14. Department of Sport, Arts and Culture Northern Cape Sport & Recreation Siyadlala Mass Participation Programme (MPP) Conditional Grant Spending 2004/05 – 2005/06

15. Department of Sport, Arts and Culture Northern Cape
Summary of MPP Conditional Grant
 2004/2005
The Siyadlala Mass Participation Programme was introduced in the 2004/2005 financial year and R1m was allocated as a conditional grant.
Hubs were established in the 5 Districts and 34 coordinators employed on contract.
2005/2006
In 2005/2006 the conditional grant allocation increased from R1m to R2.64m.
Hubs were increased from 5 to16 servicing 14 local municipalities.
Number of sport codes increased from 7 to 12 and coordinators from 34 to 75.

16. Department of Sport, Arts and Culture Northern Cape
Summary of MPP Conditional Grant
(contd)
For the current financial year (2006/2007) the budget was increased with the inclusion of School Sport Mass Participation Programme.
Province received R6.2m of which R5m is allocated to Siyadlala MPP and R1.2m to School Sport MPP.
The programme has been extended to all 27 local municipalities in the Province and hubs have increased from 16 to 30.
All 30 hub coordinators are employed on 1 year contract (not departmental staff) thus creating more jobs for the youth.
More than 150 jobs have been created for the 2006/2007 financial year to implement the Siyadlala MPP.
School Sport MPP is implemented in 35 schools (19 Primary and 16 High schools).
35 coordinators are employed on 1 year contract to implement the programme in all identified schools.

17. Department of Sport, Arts and Culture Northern Cape
Monitoring & Management
(Siyadlala & School Sport MPP)
For this financial year 7 district coordinators are appointed to assist in the supervision and monitoring of the programmes in the districts.
All hub coordinators are contracted workers and based in the communities were service delivery takes place.
Five district Recreation Councils will be established in 2006/07 throughout the Province to assist with the monitoring process.
The Recreation Councils will be the direct link between civil society and the Department.
Reporting procedures are also well defined with clear time frames.
MMIS (Management Monitoring Information System) is one of the best monitoring tools for the programme and complements the business plan.

18. Department of Sport, Arts and Culture Northern Cape Sport & Recreation Mass Participation Programme (MPP) Conditional Grant MTEF Allocations

19. Department of Sport, Arts and Culture Northern Cape MPP Conditional Grant First Quarter 2006/2007

20. Department of Sport, Arts and Culture Northern Cape MPP Conditional Grant First Quarter 2006/2007

21. Siyadlala MMP Conditional Grant Key Performance Indicators
First Quarter 2006/2007
OBJECTIVES Q1
TARGETS
ATTAINED
Number of people trained in sport and recreation administration 6
Number of coaches trained 18
Number of referees trained 8
People trained in events management
People trained in first aid
People trained in life skills programme
Participation in the programme
42,000
12,040
People joining the programme
7,000
3,200
Number of recreation clubs formed 10

22. Department of Sport, Arts and Culture Northern Cape
2006/2007 First Quarter
Reasons for underspending & under delivery
(Siyadlala MPP)
Delays in the appointment of coordinators hampered service delivery and affected the cash flow and attainment of the Key Performance Indicators as reflected in the Provincial business plan.
Delays with the finalisation of the employment contract for coordinators delayed the appointment process of coordinators. Contracts finalised end of June 2006.
The cost of procuring sport equipment necessitates that tender procedures in line with Supply Chain Management Framework have to be followed.

23. School Sport MMP Conditional Grant Key Performance Indicators
First Quarter 2006/2007
OBJECTIVES Q1
TARGETS
ATTAINED
Number of schools involved 18 35
Number of educators, volunteers & coaches involved 81
136
Number of learners involved
1,200
478
Schools involved were extended from 2 districts to 4 districts.
The late appointment of sport assistants was the reason for not achieving the target of registered learners involved in the programme.
School Sport MPP business plan and blueprint only finalised June 2006.

24. Department of Sport, Arts and Culture Northern Cape
Strategies to increase spending and reach MPP performance targets
Additional funds will be directed towards training of 30 additional coordinators targeting 10,500 community participants.
Gymnaestrada and indigenous games will be extended from 9 to 30 hubs.
Additional sport equipment will be procured to cater for the above extensions.

25. Department of Sport, Arts and Culture Northern Cape MPP Conditional Grant Projected Expenditure as at end of Quarter 2006/2007

26. Department of Sport, Arts and Culture Northern Cape
Challenges
Managers for both Siyadla MPP and School Sport MPP are not on the same level in all provinces.
Lack of permanent staff dealing with MPP affects service delivery and spending which contributed to the underspending in the first quarter
Lack of facilities in some municipalities is a major challenge.
Lack of office space for hub coordinators affects the monitoring and proper administration of the programme.
Lack of agreements with some municipalities delay the implementation of the programme.
Lack of exit strategy and sustainability plan for coordinators remains a serious challenge.
No national uniform marketing plan in place for the programme.
Integration with other existing youth programmes in the Province is a challenge.
Additional funding for school sport especially in relation to the cross boundary issues (50,877 learners and 184 schools were integrated into the Northern Cape from North-West Province).

27. Department of Sport, Arts and Culture Northern Cape
Recommendations
National should meet with Provinces to discuss capacity and organisational structure.
Sport and Recreation South Africa to drive advocacy programme to promote the programme (TIC, MINMEC).
Permission be granted to provinces to fund permanent posts from the conditional grant (SRSA and National Treasury to include this in the grant framework).
SRSA consult with SALGA in relation to signing of cooperation agreements with municipalities and give logistical support to the programme.
Department of Education to develop a campaign mobilising SGB’s to support the School Sport MPP (Schools to provide logistical support to all contracted coordinators such as office space, telephone, fax, copiers, access to schools, etc.

28. Department of Sport, Arts and Culture Northern Cape
The End
Thank You!