Project Sponsor Project Manager Business Case # 06/23/2014 Major Projects Quarterly Review 1

State TeamNon-State Team  Project Sponsor (s) –  Project Manager –  Project Coordinator –  State Partner(s) –  Functional Lead –  Technical Lead –  Organizational Change Lead –  Vendor Manager (s) –  Vendor Partner(s) -  Independent Reviewers -  Federal Partner(s) - 06/23/2014 Major Projects Quarterly Review2

06/23/2014 Major Projects Quarterly Review3

 Project Budget on Target?  Project Milestone Dates on Target?  Project Resources Available?  Post Production Support Budget Completed and Funding Identified?  Overall % Complete of Work Effort? 06/23/2014 Major Projects Quarterly Review4

 Project Start Date:  Project Milestone Date(s):  Requirements Sign Off Date:  Baseline Date:  Design Sign Off Date:  Testing Sign Off Date:   Project Implementation Date(s):  Original Implementation Date(s):  Current Implementation Date(s):  Project Completion Date:  Original Completion Date  Current Completion Date 06/23/2014 Major Projects Quarterly Review5

06/23/2014 Major Projects Quarterly Review6  Mitigation Actions Being Taken ◦ Note Action Plan ◦ Note Strategy to address ◦ Note any assistance needed  Delays and problems (technical/functional) since last status ◦ Note issues/delays ◦ Technical Issues ◦ Functional Issues Attention Areas

06/23/2014 Major Projects Quarterly Review7 Risk and Mitigation  Risks and Issues ◦ Note Risks ◦ Note Issues  Mitigation Actions Being Taken ◦ Note Mitigation ◦ Note any strategies deployed

06/23/2014 Major Projects Quarterly Review8 Deliverables  Main Technical Deliverables since last update  Main Functional Deliverables since last update

06/23/2014 Major Projects Quarterly Review9 ASF Appropriation $ GF Appropriation $ NSF Appropriation $ Grant Appropriation $

Total Project Budget XX.X Million Funds Expended to Date As of 12/31/2012 $XX Million 06/23/2014 Major Projects Quarterly Review10 Do your project costs include all State resources? (State FTE’s, Casual/Seasonal, Facilities) Yes/No? Provide Budgeted Project Costs Per Category, as applicable: State Personal $ Contract Labor $ Hardwar e $ Softwar e $ Facilitie s $ Training /Misc. $ Ongoin g Support $

06/23/2014 Major Projects Quarterly Review11 UAT Sign Off 12/1/ $ /1/2014 – Performance Sign Off 3/1/ $ Production Sign Off 12/1/ $ Business Documentation Sign off 12/1/ $ ??? Xx/xx - $$$$

 Lessons Learned ◦ List lessons Learned 06/23/2014 Major Projects Quarterly Review12  Impacts/Dependencies to the Project ◦ List Impacts ◦ List Dependencies

 All projects should have: ◦ On going support budgets defined ◦ Training and education plans developed ◦ Help Desk Plan developed ◦ Functional Support Plan developed ◦ Appropriate level of detail in requirements ◦ Volume of work with new solutions identified and current number of resources projected ◦ Additional State resource requirements identified to implement this project ◦ Impact of Change Control on the project budget defined ◦ Legacy system retirement plan, where applicable 06/23/2014 Major Projects Quarterly Review13