PROVINCIAL MANAGER: NORTHERN CAPE 1 st Quarter 2012/2013 PRESENTED BY MR. ABEDNEGO MVULA Home Affairs Portfolio Committee

2 Table of Contents CONTENTSLIDE NO. Introduction and Background Foot Print Expansion Provincial Capacity Budget for the Province Revenue Assets Civic Services  Birth registration  ID School Project  Unclaimed Identity Documents  Passport Applications  Duplicates cases & Queries  Late Registration of Birth  Queries  Stakeholder management

3 Table of Contents CONTENTSLIDE NO. Immigration Services  Temporary Residence Permit  Permanent Residence Permit  Deportation  Asylum Cross Cutting Issues  Fleet Management  Priority Offices  Leases  Labour Relation Cases  Staff Development  Business Plan and Performance Agreement  Staff Engagement  Achievements and Challenges

4 SUMMARY OF THE CURRENT FOOTPRINT FOR THE NORTHERN CAPE PROVINCE TYPE OF OFFICE DHA current footprint Operational Non Operational due to accommodation challenges Local Office Large ( former RO)33 Local Office Average ( former DO)77 Local Office Small (former PSP)422 Carnarvon Barkly West Refugee Reception Centre00 Health Facilities (HSP)16142 Galeshewe Jan Kempdorp Ports of Entry (POE)11 One Stop Development Centre ( Dept of Social Development ) Thusong Service Centre (TSC)33 Total44404

5 PROVINCIAL OFFICE: CIVIC SERVICES OFFICES SPRINGBOK CALVINIA DE AAR POSTMASBURG KURUMAN BARKLY WEST KIMBERLEY COLESBURG CARNARVON SUTHERLAND PRIESKA UPINGTON PROVINCIAL OFFICES: CIVIC SERVICES OFFICES PAMPIERSTAD JANKEMPDORP GROBLERSHOOP DOUGLAS HOPETOWN VICTORIA WEST

6 UPINGTON AIRPORT KIMBERLEY UPINGTON KURUMAN DE AAR SPRINGBOK CALVINIA PRIESKA PROVINCIAL OFFICE: INSPECTORATE AND PORTS OF ENTRY NAKOP VIOOLSDRIFT SENDELINGSDRIFT TWEE RIVIEREIN RIETFONTEIN ALEXANDER BAY ONSEEPKANS GEMSBOK MIDDELPUTS MCCARTHYSRUST

7 AREA OF EACH PROVINCE IN SQUARE KILOMETRES

8 AREA OF NORTHERN CAPE PROVINCE IN SQUARE KILOMETRES

9 STAFF PROFILE LEVELMALEDISABILITYFEMALEDISABILITYTOTAL

10 Total Establishment Filled as at 1 April 2012Total Filled % Disability Vacant Funded Capacity Rate39%40%3%5% PROVINCIAL CAPACITY – FILLED AND VACANT FUNDED POSTS

11 NORTHERN CAPE SUMMARY OF BUDGET DESCRIPTION OF OFFICES BUDGET ALLOCATED PROVINCIAL OFFICESR 69, PORT CONTROLR 12, REFUGEE RECEPTION OFFICE0 NORTHERN CAPE TOTAL R 82,

12 NORTHERN CAPE BUDGET BUDGET ITEM Budget 2012/13 Actual Expenditure YTD (R) YTD Budget available YTD Budget Expenditure (%) R' thousand 12 5 (1-4) 6 (4÷1) Compensation of Employees R 67, R 13,533,265R 57,744,73520 % Goods and Services R 10, R 2, 668,414 R 8,067, % Transfers & Subsidies R87,000 R R77,52111 % Capital Assets TOTAL R 78, R 16,211,159R 66,889,84119 %

13 NORTHERN CAPE REVENUE COLLECTED MUNICIPALITY OFFICE / PORTAMOUNT FRANCES BAARDKIMBERLEY LO GALESHEWE SO TLHOKOMELO THUSONG JAN KEMPDORP MO PAMPIERSTAD MO PIXLEY KA SEMEDE AAR MO COLESBERG THUSONG PRIESKA MO DOUGLAS SO JOHN TAOLO GAETSEWEKURUMAN LO MIDDELPUTS PORT MC CARTHYSRUST PORT SIYANDAUPINGTON LO POSTMASBURG MO NAKOP PORT GEMSBOK PORT TWEE RIVIEREN PORT0

14 NORTHERN CAPE REVENUE COLLECTED - CONTINUE DISTRICT MUNICIPALITY OFFICE / PORTAMOUNT SIYANDARIETFONTEIN PORT2 200 UPINGTON AIRPORT0 NAMAQUASPRINGBOK MO CALVINIA MO VIOOLSDRIFT PORT ALEXANDER BAY PORT0 SENDELINGSDRIFT PORT0 ONSEEPKANS PORT TOTAL

15 Highly Confidential ASSET MANAGEMENT ASSET MANAGEMENT IN NORTHERN CAPE TOTAL NUMBER OF ASSETS 6112 RANDS: OPENING BALANCE 1 APRIL 2011 R 25, ADJUSTMENTS NOT VERIFIED - R 1, Note: Most of the unverified assets belongs to the landlord – mistakenly bar coded FAIR VALUES R OTHER R ADJUSTED OPENING BALANCER 25, 166, ADDITIONS IN 2011/12R 2, LOSSES1 Laptop (Reported to SAPS) CLOSING BALANCE 31 MAY 2012R

16 BASELINETARGETEDACTUAL Quarter Year baseline(16915) BIRTH REGISTRATION - APRIL 2012 The province achieved 163% on this target due to: Dedicated effort to register new born babies at hospitals Renewed vigor on mobile units reaching more communities Stake holder forums assisting in getting the message to the grater community Departments efforts on awareness on national broadcast stations

17 ProvinceProjected annual target Province 2011 %contribution to actual performance Targeted ( April – June 2012) Actual April to June 2012 Current actual performance for 1 st Quarter NC % % achieved TOTAL % % achieved BIRTH REGISTRATION UNDER 30 DAYS

18 IDENTITY DOCUMENT CAMPAIGN – SCHOOLS PROJECT Project Targeted Number of schools to be visited No of Schools Visited Number of applications collected Number of ID issued LRB Applications received Grade All schools Project Targeted Number of schools to be visited No of Schools Visited Number of inspections done Number of permits found Illegal foreigners found IMS inspections at schools

19 IDENTITY DOCUMENT CAMPAIGN – UNCLAIMED ID’S PROVINCE OPENING BALANCE RECEIVEDISSUED OLDER THAN 3 MONTHS OLDER THAN SIX MONTHS CLOSING BALANCE Quarter 1 NC

20 PASSPORT TYPENUMBER OF APPLICATIONS Tourist Passports (NORMAL)1430 Child Passports301 Official Passports54 Maxi Passports32 Temporary Passports1404 Emergency Travel Certificates42 TOTAL3263 PASSPORT APPLICATIONS - STATISTICS

21 DUPLICATES CASES - STATISTICS ITEMSNUMBER OF APPLICATIONS Duplicates cases on hand224 Number of new duplicate cases received79 Cases referred to HO for issuance of Identity document 168 Cases after publication of names69 Number of un-finalized cases153

22 LATE REGISTRATION OF BIRTHS (LRB) MOP-UP OPERATIONS ITEMSNUMBER OF APPLICATIONS Opening balance of LRB cases681 Number of LRB applications received348 Number of applications approved392 Number of applications rejected1 Number of applications referred to IMS for investigations1 TOTAL NUMBER OF APPLICATIONS ON HAND735 Action Plans are in place to adjudicate at offices with more than 30 plus applications. Offices adjudicate on the spot to counter backlogs from recurring. Additional chair persons appointed that does roaming adjudication Action plans include larger teams on mobile to ensure on the spot adjudication LRB MOP-UP OPERATIONS

23 ITEMSNUMBER OF APPLICATIONS Number of un-finalized queries (carry over from previous month)58 Number of new queries received52 Number of finalized queries45 Number of un-finalized queries58 QUERIES - STATISTICS

24 Provincial DistrictLocal launched and to be Districts MaintainedTo revived 1527 To be launched Provincial Forum to be launched during the 3 rd quarter 4 District Municipality forums0 - Frances Baard DM Forum to be launched 17 Local municipality forums 9 - Kareeberg LM to be launched 30 Forums launched STAKEHOLDER MANAGEMENT

25 OFFICENUMBER OF VOLUNTEERS DURATION AREA OF COVERAGE SO Calvinia5As requestedHantam Municipality Jan Kempdorp6Daily, Weekly & MonthlyPokwane Municipality GTJ0NONE KimberleyN/A Frances Baard District PampierstadSAPS Transferring of Illegal foreigners for Deportation Hartswater, Pampierstad, Warrenton, Kgomotso STAKEHOLDER SUPPORT

26 TYPE OF PERMITAPPLIC.RECEIVED CURRENT MONTH APPLIC.APPROVED CURRENT MONTH PERMITS REFUSED CURRENT MONTH Visitors Permits24331 Study Permits13150 Business Permits000 Medical Permits101 Relatives Permits40300 Quota Permits1480 General Worker Permit48161 Exceptional Skills150 Intra Company Transfer010 Retired Permits000 Corporate Permits85 0 TOTAL TEMPORARY RESIDENCE PERMITS

27 CONTENTSTATISTICS Applications received current month9 Applications sent to Head Office7 PR Approved during current month0 PR Refused during the month0 PERMANENT RESIDENCE PERMITS

28 DEPORTATIONS – STATISTICS DEPORTATIONS PROVIN Carryover of deportees from previous month No. admitted for Deportation Directly Deported Deported via DDHF (Lindela) Carryover of deportees to new month No released from detention pending deportation Northern Cape TOTAL Kimberley CENTRALISED COLLECTION POINTS

29 KEY AREA NUMBER OF DEPT VEHICLESNUMBER G - FLEETPERCENTATAGE Vehicles Number of vehicles in the Province % New vehicles received11024% Number of Functional vehicles Number of vehicles involved in accidents5011% Mobile offices Number of mobile offices12100% Number of dysfunctional mobile18% Number of Functional mobiles 9 3 Mobile units in HO69% FLEET MANAGEMENT

30 LIST OF PRIORITY OFFICES Type of DHA offices OFFICE TYPEArea Number required (offices) DHA requirements Local Office Large Local Office Medium Sutherland m ² Local Office Small Carnarvon m ² Hopetown m ² Victoria West m ² Total m ²

31 LEASES MUNICIPALITY BUILDING/LAND DESCRIPTION RENTAL PER MONTH LEASE START LEASE END MONTH TO MONTH SiyandaLO UpingtonR /11/200931/10/2016 SiyandaSO Postmasburg /07/201030/03/2013 NamakwaSO Calvinia /09/201131/08/2013 NamakwaSO Springbok /04/ /03/2013 Pixley Ka SemeSO PrieskaR0.001/04/201131/03/2013 Pixley Ka SemeSO DouglasR /03/201228/02/2014 Pixley Ka SemeSO CarnarvonR Busy with renovations Pixley Ka SemeSO De AarR /01/201131/12/2012 Frances BaardLO KimberleyR /02/201231/01/2014 Frances BaardSO PampierstadR 0 NO START DATE NO END DATE

32 LEASES MUNICIPALITY BUILDING/LAND DESCRIPTION RENTAL PER MONTH LEASE STARTLEASE END MONTH TO MONTH Frances BaardSO Jan KempdorpR 001/01/201231/12/2013 Frances BaardSO GalesheweR 0 NO START DATE NO END DATE Frances Baard Thusong Tlhokomelo0 NO START DATE NO END DATE Frances Baard Thusong Roodepan0 NO START DATE NO END DATE Frances BaardPM OfficeR /07/201030/06/2012 Lease expiring end June 2012 John Taolo GaetseweLO KurumanR /09/201131/09/2013

33 LABOUR RELATION CASES KEY AREANUMBER OF CASES PROGRESS/ COMMENT OUTCOMES Fraud & Corruption 5 new cases reported Under Investigation 2 At Submission Level Improper Conduct 42 Drunk on duty 1 Rude to members of the Public 1 Misrepresentati on of a SAPS Official 1 At Submission Level SANCTIONS Dismissals0 Warnings11 Final Written Warning

34 TRAINING CONDUCTED EQUITYRACE BAS introduction training 2 x Male 1 x Female3 x Coloured SMDP1 X Female1 x African PMDS Training1 x Female1 x Coloured Sundry Payment (BAS) – 2 Officials 1 x Female 1 x Male 1 x African 1 x Coloured BAS (Advanced) – 2 Officials2 x Females 1 x Coloured 1 x African LOGIS – Decentralization 8 x Females 1 x Male 2 x White 6 x African 1 x Coloured Induction 2 x Females 1 x Male 2 x African 1 x Coloured 5 Males 16 Females 11 African 8 Coloured 2 White STAFF DEVELOPMENT

35 PERFORMANCE AGREEMENTS PERFORMAN CE ASSESMENT SBUSINESS PLAN 280/286 Agreements for the financial year 2012/13 have been submitted to the Provincial Human Resource and are captured. Reasons for not submitting: 2 x Maternity Leave, 1 x Sick leave 1 x IOD, 1 x Absconded and 1 x Not for Northern Cape Moderation scheduled took on the 09 July2012 The Provincial Business have been compiled and signed off and submitted. BUSINESS PLAN AND PERFORMANCE AGREEMENT

36 INTERACTION OF STAFF The Province interact with staff through the following meetings:  Provincial Management meetings (SMS, Provincial Support & Office Managers) - Monthly District Management Meeting with DMO and Office managers Staff Meetings between office heads and staff Provincial manager meets with staff of different offices on a monthly basis Port of Entry meeting Local Office Meetings (Weekly and Monthly) Sectional meetings One on one sessions STAFF ENGAGEMENTS

37 IssueAchievementsWhat has improved Awareness Monthly slot in local radio stations (Kurara FM) Community informed of DHA services SecurityAlarm system installed in CalviniaSafeguarding of premises improved HR 15 Positions advertised closing date 8/06/2012 Improvement in staff moral Prospect of increasing provincial establishment and thus expanding service delivery HR Approval of 3 positions SAO Finance in Kimberley SPP Provincial Office SAO Springbok Segregation of duties Expansion of staff establishment Fleet management11 New Vehicles registeredMore vehicles available for services Achievements

38 IssueAchievementsWhat has improved NPR campaigns Registration of births achieved 109% 253 Schools in province visited (all High Schools) 3525 applications taken in and ID’s handed out 1381 Inspectorate formed part of the outreach to Schools 8160 leaner documents inspected – 44 permits found and 7 learners without Permits found Documented all learners Inspected all schools Awareness raised at all schools on permits and documentation FinanceSuccessful decentralization Improvement in turn around time on orders Achievements

39 IssueAchievementsWhat has improved IMS Chinese citizen offered a bribe to an official, Official opened a criminal case and Chinese citizen was found guilty of bribery and received a suspended sentence with R fine and court confiscated the R he wanted to bribe the official with. IMS official send the outcome of the court case to Durban Refugee office manager, the final rejection letter was forwarded to the IMS official. By doing this it came to light that an official in Marabastad was responsible for an illegal extension of the asylum permit which was rejected in This official is now suspended 2 Foreigners was charged criminally for fraudulently obtaining asylum seekers permits under false pretences. The court found the foreigners guilty and he was deported 1 Fraudulent work permit found on a foreigner, criminally charged and found guilty. Deported to country of origin Clear message to foreigners and staff that the local IMS officials do not take bribes and will charge offenders criminally Achievements

40 IssueChallenges What needs to be been done Stakeholders Forums Serious Challenge in Securing the dates of meeting for forums More engagements with the Local and District Municipalities. Accommodation Delay at Department of Public Works are causing that the Department’s offices are in office space without lease agreements National intervention to fast tract leases Passport Capturing stationsPassports captured at 4 offices Rollout of the Live Capture Challenges

41 RE A LEBOGA SIYABONGA THANK YOU