1. 24 JANUARY 2019 NORTHERN CAPE PROVINCE
ANNUAL RETURNS
24 JANUARY 2019
NORTHERN CAPE PROVINCE

2. Outline Background NHA and OHSC Procedural Regulations
Purpose of the Annual Returns
Information required
Submission of information
Progress to date
Feedback on submissions
Summary

3. Background National Health Act 61 of 2003 (Amended Act 12 of 2013)
Section 79(2)b: The Office may collect or request any information relating to the prescribed norms and standards from health establishments and users
OHSC Procedural Regulations
CHAPTER 2; SECTION 4(1) Collection of or request for information
All health establishments that are required by the Office to provide information relating to norms and standards, in terms of section 79(2)(b) of the Act, must do so by 31 March of each year

4. Purpose
PLANNING
Planning of Inspections: Inspections strategy i.e. sampling
Update list of health establishments and categories for the annual performance target
Provide inspection teams with an overview of the health establishment for planning
COMPLAINTS MANAGEMENT PROGRAM
Assist with preliminary screening of complaints

5. Purpose
REPORTING
Analysis of the inspection outcome in relation to resources (inputs) e.g. infrastructure, staff complement, budget utilisations
Linking compliance status with the possible contributory factors.
Comparative analysis of similar health establishments
RECOMMENDATIONS
Section 79(1)e: The Office must identify areas and make recommendations for interventions by a national/provincial department of health/health department of a municipality where necessary to ensure compliance with prescribed norms and standards

6. Information required Divided into 7 sections; Facility overview
Name, District , province, classification, number of approved and usable beds, common languages
Contact information
Name of the PIC, facility address and contact details
Infrastructure
Year facility built, year facility refurbished, size of building, single/multiple storey, back–up generator, running water, information system, perimeter enclosure, security system, lifts

7. Information required Hours of Operation Human Resources
OPD and Pharmacy (day, week)
Human Resources
Full time, part time, vacant
Administration, medical, nursing, support staff
Service Offered
Package of service
Governance/Budget/Expenditure/Quality
Expenditure on medicine, laboratory, human resources
patients experience of care survey score, staff satisfaction survey score and self -assessment score, including dates

8. OHSC Annual Returns system
Online system
Requires registration; CEO/hospital manager and data capturer
Rights;
Data capturer: Capture and submit for CEO’s review
CEO: Verify and approve
Date and time for each submission is recorded
Activities related to access by the 2 users recorded
Submission status: Draft, submitted to the CEO,
re-submitted to data capturer, approved by the CEO

9. Progress to date
Annual Returns workshops conducted to orientate provinces on the submission process
Northern Cape workshop on 7 February 2017
Pilot in 4 provinces, January to March 2017
167 submissions received(83%)
Follow-up workshop 27 February 2018
Formal request for submissions
4 hospital submissions received (25%)

10. Submissions by province
Submission received
Total number of HEs (hospitals) per province
Percentage submissions EC 56 92
61% FS 31 32
97% GP 36 37
KZN 63 75
84% LP 30 42
71% MP
100% NW 16 21
76% NC 4
25%
Total
268
347
77%

11. Northern Cape submissions
Facility
Status
Hartswater(Connie Vorster) Hospital
Submitted
De Aar (Central Karoo) Hospital
Kimberley Hospital
West End Psychiatric Hospital
Tshwaragano Hospital
Awaiting the CEO’s approval
Springbok (Dr Van Niekerk) Hospital
Draft
Kakamas Hospital
Postmasburg Hospital
Prof ZK Matthews Hospital
Manne Dipico( Colesberg) Hospital

12. Profiles
NC Summary .docx

13. Summary All HEs to submit by 31 March each year
Facilities to register 2 users, including the CEO/hospital manager
CEO/hospital manager to ensure correctness of information before approval
Clinic data to be obtained from the ideal clinic database

14. Thank you