NOVEMBER 1, 2013 BOARD OF DIRECTOR’S MEETING Stark-Tuscarawas-Wayne Recycling District

ROLL CALL

APPROVE NOVEMBER 1, 2013 BOARD OF DIRECTOR’S MEETING AGENDA

1)Roll Call 2)Approve November 1, 2013 Board of Directors Meeting Agenda 3)Approve September 6, 2013 Board of Directors Meeting Minutes 4)Public Speaks 5)Policy Committee Report 6)Finance Director’s Report 7)Executive Director’s Report 8)Personnel Committee Report - Review District Staff Organizational Structure - Resignation of Christi Allen, Executive Secretary - Review and Update District Staff Job Descriptions - Review Process to Fill Vacated Position - Discuss Employee Evaluations/Wages 9)Budget Committee Report Manning Group Grants Appropriation Budget District Legal Representation - Road Paving Appropriation 10)Executive Session to Discuss Pending Litigation 11)Set 2014 Organizational Meeting: January 3, 2014 or January 10, )Other Business 13)Adjournment Board of Director’s STARK Thomas Bernabei Janet Weir Creighton Richard Regula TUSCARAWAS Chris Abbuhl Belle Everett Kerry Metzger WAYNE Jim Carmichael Ann Obrecht Scott Wiggam Board of Directors Meeting Agenda November 1, 2013

APPROVE SEPTEMBER 6, 2013 BOARD OF DIRECTORS MEETING MINUTES

PUBLIC SPEAKS

POLICY COMMITTEE REPORT

Plan Update Schedule ACTIONDATE (S) 1Policy Committee Approves Draft Plan ResolutionFriday, September 20, 2013 at Policy Committee Meeting 2Ohio EPA 45-Day Comment PeriodFriday, September 27, 2013 – Monday, November 11, Revise Plan Based on Non Binding Opinion from the OEPATuesday, November 12, 2013 – Tuesday, December 31, Present Non Binding Opinion from the OEP to the Policy Committee Friday, January 17, 2013 at Policy Committee Meeting 530-Day Public Comment PeriodFriday, January 31, 2014 – Saturday, March 1, Public Hearing (at District Office)Tuesday, March 11, 10:00am 7Revise Plan Based on Public CommentsMarch and April Policy Committee Adopts Amended Draft PlanFriday, April 18, 2014 at Policy Committee Meeting 9Ratification Takes Plan (90 Days)Friday, May 16, 2014 – Wednesday, August 13, Policy Committee Certifies RatificationFriday, August 15, 2014 at Policy Committee Meeting 11Final Ohio EPA Review (90 Days)Friday, October 3, 2014 – Tuesday, December 31, Ohio EPA Approves PlanBy Either Tuesday, December 31, 2014

FINANCE DIRECTOR’S REPORT

2013 Cash Flow Statement (As of October 21, 2013)

2013 Current Cash Position (For the period ending October 21, 2013)

 Tipping fee revenue is up 22.06% in 2013 from 2012 through the month of August which will exceed the budgeted amount of $3,200,000 if this trend continues. Tipping Fee Revenue Update

Current PortfolioDescription 9/30/13 Balance YieldMaturity Huntington Checking/MMAGeneral/Money Market$2,091, %N/A StarOhio – Interested EarnedDeposit Account$66, %N/A Star PlusDeposit Account$500, %N/A R.W. BairdManaged Portfolio$2,057, %Varies Huntington – CDCertificate of Deposit$100, %12/12/13 Huntington – CDCertificate of Deposit$250, %12/12/13 Huntington – CDCertificate of Deposit$100, %03/27/14 Huntington – CDCertificate of Deposit$100, %06/05/14 Total Current Principal Balance = $5,266,272.93Principal Balance Prior Year = $4,203, Interest Earned Current YTD = $5,469.69Interest Earned Prior Year YTD = $3, Current Weighted Yield = 0.261%Weighted Yield Prior Year = 0.284% September 30, 2013 Investment Report

EXECUTIVE DIRECTOR’S REPORT

Community Advisory Committee Meeting November 15, 1:00pm 1)Introduction of Participants a)Commissioner Tom Bernabei – Stark-Tuscarawas-Wayne Recycling District Board of Directors b)David Held – Stark-Tuscarawas-Wayne Recycling District Staff c)Ohio Environmental Protection Agency North East District Office d)Stark County Health Department e)City of Canton Health Department f)Dan Fisher – Wetstone Solutions LLC g)Jill VanVoorhis - Community Member h)Linda Barnes - Community Member i)Kelly Oyer - Community Member j)Merle Person - Alternate who may serve as Community Member 2)Purpose of the Community Advisory Committee (CAC) a)Review the current site activities, as well as a site tour if requested by a majority of the members. b)Review all Regulatory Agency Reports, which will include the results of both well-monitoring tests and residential well tests. c)Review District activities or reports on ALI topics of interest to include a review and discussion of the well monitoring activities and leachate collection activities on the landfill site. d)The Stark Health Department will provide a list of residential homes who will receive a letter offering residential well tests, as well as a sample letter. e)Dan Fisher of Wetstone Solutions LLC will review all well-monitoring and residential well tests and provide a report to the CAC at each meeting. 3)Establish and create an agenda for the next CAC meeting a)Meeting schedule will align with the test results being distributed and also reviewed by Dan Fisher.

Storm Debris Clean Up Update  Tuscarawas County/$20,000 Appropriated  Lawrence Township/Village of Bolivar - 21 Semi Truck Loads - Completed  Village of Mineral City yard Container - Completed  City of New Philadelphia - Pending

2013 Recycling & Reuse Guide  Development of Recycling & Reuse Guide continues  Scheduled for December delivery to all residential homes in the District

PERSONNEL COMMITTEE REPORT

Review District Staff Organizational Structure

Resignation of Christi Allen, Executive Secretary

Review and Update District Staff Job Descriptions  Add the Recycling Coordinator job description with the addition of some duties that the Executive Secretary previously had done.  Update the Executive Secretary job description deleting some duties.  Update Executive Director job description taking out the grants manager duties.  Update Operations & Planning Manager job description with the addition of the grants manager duties. Motion to approve the updated job descriptions for District staff, which includes the Executive Director, Operations and Planning Manager, Executive Secretary and Recycling Coordinator as presented.

Addition of 1 Full-Time Driver  Will increase from 4 full-time to 5 full-time drivers and maintain 3 part-time positions. Motion to approve the posting and hiring of one full-time District driver position at a rate of pay established in the bargaining agreement.

Fill Vacated Position  Post and hire an Executive Secretary to replace Christi Allen.  Post and hire a Recycling Coordinator to plan and organize the activities of the District’s recycling programs.  The process will be directed by the Personnel Committee. Motion to approve the posting and hiring of an Executive Secretary at a rate of pay of $14.30 per hour with an increase after a 90 day review period of $14.60 per hour. Motion to approve the posting and hiring of a Recycling Coordinator with a pay range of $15.98 to $18.58 per hour, as presented by the Ray & Barney Group, Inc. Compensation Analysis.

Discuss Employee Evaluations/Wages  Personnel Committee will evaluate the following positions for  Erica Wright, Finance Director  David Held, Executive Director

BUDGET COMMITTEE REPORT

2014 Manning Group Grants Motion to approve the 2014 Manning Groups as presented at $53,400 with $1,800 of the request coming out of the District’s General Fund.

Motion to approve the 2014 District Appropriation Budget as presented Appropriation Budget

2014 Estimated Non-Payroll Drop-Off Recycling Expenses ExpensesAmount Fuel – Kimble Recycling & Disposal Contract$155,000 Tuscarawas County Drop-Off Recycling Program$96,000 Purchase of Recycling Truck$250,000 Truck Repairs$100,000 Other (Property Maintenance, Uniforms, Supplies, Zonar, Legal Retainer, Bins, Random Drug Testing) $49,000 Total 2014 Appropriation$650,000

2014 District Legal Representation Will need a motion to approve legal counsel for NameAmount Per HourLegal Representative Black McCuskey$175.00James Wherley, Jr. Kristin Zemis$150.00Kristin Zemis

Road Paving Appropriation Will need a motion if approving the road paving project.  1.3 Miles of Pavement Repair  Cost $250,000  Requesting up to $125,000 Sherman Church AveGracemont St Fohl RdDueber Ave

EXECUTIVE SESSION TO DISCUSS PENDING LITIGATION

SET 2014 ORGANIZATIONAL MEETING: JANUARY 3, 2014 OR JANUARY 10, 2014

OTHER BUSINESS

ADJOURNMENT