WLE Collaborative Intranet A new way of collaborating Overview and Progress Tania Jordan Technical & Training Coordinator Shared Services, CGIAR Consortium

Agenda Objectives Setting the scene: Issues and Needs WLE Intranet - what will it do for you Project Timeline, Training & Support Plan CCAFS Intranet – lessons learned and quick tour WLE Intranet – sneak preview Q & A

Objectives Set up a collaborative platform (Intranet) that will help WLE improve the efficiency and effectiveness of team-level collaboration, while making information and knowledge easily available and accessible to key partners.

Setting the scene - where are WLE documents today? Google Drive Dropbox/ or simply on staff’s laptop/ .. Shared drive at IWMI (only accessible by staff at IWMI)

WLE: Current Issues & Needs ● Document sharing (single filing system and joint editing; team workspaces) ● Calendar functions (events, meetings, travel schedules) ● DB/List management (who’s who – partners) ● Searchable repository - of internal documents ● Forms - to collect information such as WLE Indicators/ Planned Publications ● Project Management - deadlines, tasks

What will the WLE Intranet do for you? 1. Content - ability for the WLE teams (Management Committee, Program Office team, and SRPs teams) to share information from a single point of entry...

What will the WLE Intranet do for you? 2. Communications / Coordination - central location for the WLE teams to view key program events, travel schedules, submit planned publications & carry out E-discussions

What will the WLE Intranet do for you? 3. Document sharing & Collaboration - for developing the 'work in progress' documents: Workplans, budgets reports; (version mgmt) - finding branding information, logos, templates

WLE Intranet Project- Timeline 11, 2013 March 11 – April 4, 2013

Training and Support Plan Training: End April 2013 – tentative visit to IWMI to deliver Intranet end-user Training - Subsequent virtual trainings (or on-site if needed) will be scheduled with the rest of the WLE team (April/May) Support: WLE staff can contact or call

CCAFS Intranet – Lessons Learned - Support from CCAFS top management was key to improve their collaborative processes: “ Do not send an with attachment, just share a link” -Setting up alerts by has been a key feature (alerts on a list, document, calendar event) -Best practices on document naming convention guidelines is key E.g.: Avoid long names / use of symbols -CCAFS Intranet – Quic k T our– Quic k T our

WLE Intranet draft - sneak previewsneak preview

Thank you. Q & A