DARFUR REGISTRATION International Organization for Migration IOM SUDAN

Darfur Region

Objective  To use one methodology and standard registration form for the entire Darfur Region, refined and coordinated amongst partner agencies.  To support inter-agency assistance efforts and to improve the efficiency of the emergency response to the crisis of internal displacement in Darfur by providing a comprehensive and statistically reliable count and profile of displaced populations in Darfur as a basis for the identification of populations displaced from their homes or places of habitual.  To provide information/tools for use in planning for return and recovery and the facility to implement return movement tracking and de-/re-registration.

Methodology Background – Pilot Registration  Following a request by the Humanitarian Coordinator in August 2004, and in consultation with UN agencies and NGOs, IOM initiated a pilot registration of IDPs in El Geneina, West Darfur during the months of September and October 2004  The resulting methodology from the pilot phase provided the framework for a larger IDP registration in Darfur. Drawn from the lessons learned in that exercise as well as inputs from agencies conducting registration activities and humanitarian relief operations in Darfur.  Implementation of the new methodology was supported by more detailed operational procedures for both registration and data management activities.  The standard Darfur Registration form, refined during the pilot phase, and later discussed in the month of November 2004 with UN agencies and humanitarian relief organizations, allows more information of assisted population.

Methodology  The focus of the registration is to be household units, inclusive of family and biographic data for all individual members.  The Registration Phases contemplated different levels of verification and quality control of the data.  Registration is done on “Cluster” concept: sites in close proximity are registered simultaneously given a more reliable count of individual and avoiding double registration.  The Initial Count of individuals provided the basis for humanitarian assistance to start and continued, while the following steps of collecting more detailed socio-economical data would not affect assisting the area.  The Phases of the Registration and the Database System were designed to guarantee a continuous updating of the information of the Region, with capacity of monitoring/tracking and deregistration of households avoiding to re-register if conflicts persists or ceases.

Methodology  The use of a centralize repository unit (database) provided: Statistical tables, listings and maps based on aggregated and disaggregated data Statistical tables, listings and maps based on aggregated and disaggregated data Secure data management (Confidentiality) Secure data management (Confidentiality) The possibility to identify double registered individuals or households as well separation of family units when registering. The possibility to identify double registered individuals or households as well separation of family units when registering. The ability to monitor/track movements and deregistration of households The ability to monitor/track movements and deregistration of households

Phases of Registration PHASE 1: Initial Registration PHASE 2: Updates PHASE 3: De-registration Sub-Phases 1. Head count 2. Filling the Registration Form 3. Data Entry 4. Data Processing Types 1. Correction to Registration Forms 2. Death and New Born 3. New Arrivals (Pilot) 1. Relocation 2. Returns Outputs 1. Family Cards 2. Statistical Reports, Profiling, Listings, Mapping Outputs 1. Monitoring/Tracking of IDPs 2. Updated Reports, Profiling, Listings, Mapping Outputs 1. Monitoring/Tracking of IDPs 2. Updated Reports, Profiling, Listings, Mapping

Implementation  WFP (World Food Program) and Cooperating/Implementing Partners: GAA, Samaritan Purse, SRC, NRC, DRC, CRS, Save The Children US, CARE, World Vision, AHA, ACF, SPCR and others  IOM: Training, Technical Support and Data Management  OCHA: Coordination

Darfur Registration Form 1. Place of Displacement (Registration Site) 2. Previous (home or place of residence) and present location 3. Date of displacement 4. Livestock / animal assets 5. Head of Household Information: Civil Status, Occupation, Ethnicity 6. Household composition through individual member inputs 7. Age and gender information per household 8. Indications of vulnerability cases per household

Protection / Confidentiality  Beginning of the exercise: Ethnicity, Mother’s Name, Mother’s Tribe, Livestock  During the exercise, number of sites increased and more protection concerns arise.  Currently: Absolute: IOM doesn't issue lists, household individual information or information on current situation. Absolute: IOM doesn't issue lists, household individual information or information on current situation. Negotiate: Family cards purposes, State level numbers, special groups (Child protection and JAM) Negotiate: Family cards purposes, State level numbers, special groups (Child protection and JAM) Context: Planning purposes Context: Planning purposes

 Challenges in Phase 2 and Phase 3 WFP Cooperating Partners to be trained and on board of delivering updates. WFP Cooperating Partners to be trained and on board of delivering updates. Standardized the capacity of WFP cooperating partners. Standardized the capacity of WFP cooperating partners. IOM, WFP and OCHA coordination in movements and relocation. IOM, WFP and OCHA coordination in movements and relocation. Month No. Households Match No Match February March April May  February 2006 IOM and WFP Cooperating Partners started the implementation a Pilot of Updates Phase.  From February to May 2006, the system have been able to update different type of information, mainly correction of family cards and new arrivals North Darfur Pilot New Arrivals – Prechecking Names/Family Cards Monitoring and Tracking

Analyzing the Data  Humanitarian Assistance Purposes Population Category (July 2006) North DarfurWest DarfurSouth DarfurDarfur #%#%#%#% IDPs 379, % 468, % 283, % 1,131, % Resident 240, % 354, % 43, % 637, % IDP Returnee 53,8277.6% 30,9153.3% 25,3266.7% 110,0685.4% Refugee Returnee % 16,8411.8% 850.0% 17,5050.9% Others 25,7993.6% 58,4236.2% 22,4115.9% 106,6335.3% Not Available 12,1281.7% 6,9050.7% 2,9570.8% 21,9901.1% Total 712, % 935, % 377, % 2,025, %

Gender and Age Desegregation Vulnerable

 Years of Displacements

 Development of Movements Patterns and Possible Return Tools Darfur IDP Return Density Map

Region IDP Impact in the Resident Population

State IDP Return Density Map by Settlement

 State Large IDP Return Movement Planning Map

 Rural Council IDP Movement Planning Map

Information Sharing  Externally: WFP State level numbers and data WFP State level numbers and data WFP Cooperating Partners database for printing Family Cards: Cardholder name, number of beneficiaries and age category. WFP Cooperating Partners database for printing Family Cards: Cardholder name, number of beneficiaries and age category. UN Agencies upon specific requests UN Agencies upon specific requests  Internally: IOM has used this information as planning tool. IOM has used this information as planning tool.

Overall View of Registration  Standardized Registration and Methodology for the whole Darfur Region.  Humanitarian Assistance and Profiling of IDPs.  Development of Monitoring/Tracking Tools and Return Planning.