Town meeting in Madrid Serrano 117 Room with 400 seats Another 2 rooms for 50 seats available. Also TVs in the hall. Two Meeting rooms in Serrano 113bis;

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Town meeting in Madrid Serrano 117 Room with 400 seats Another 2 rooms for 50 seats available. Also TVs in the hall. Two Meeting rooms in Serrano 113bis; 121 Serrano 117 Town Meeting Madrid, May 31 st – June, 2 nd

What is the estimated number of participants expected to attend at this stage? Presently registered ( 67 the 5 th of February; th of March) Rooms booked in the NH-hotels all at walking distance to the Conference Prices kept until the 23 rd of March What is the number of participants that will be financially supported through the LRP (travel + accommodation)? Due to the economical constrains tentatively GROUPS should provide with candidates among young post-docs up to 15 th of April 2 Town Meeting Madrid, May 31 st – June, 2 nd

3 Preliminary Program Problem Guenther Role ?

What is the list of persons in charge of the registration task and all logistical aspects of the meeting on the spot? I count on two secretaries : Puri Corchete and Marisa Hernando We have in the same building a travel agency For computing two people: Angel Perea and Luis Dorado and a couple of students. Sound control is supplied by the Organization and is included in the renting. What is the list of invited high-level speakers (Ministry, EU representatives, CSIC, ESF, …)? Welcome from MICINN: Director Gral Foreign of Affairs: M. Tormé CSIC will be done by the Deputy Vice-president of Scientific Programme, JV García Ramos Farewell: Mª Angeles Rodríguez-Peña, Sub Director Gral. Of European Programme, MICINN Marian Gómez, Deputy Vice-president of European Affairs, CSIC 4 Town Meeting Madrid, May 31 st – June, 2 nd

Is there any need for communication purposes (press releases etc.) for the presence of an ESF Communication staff member? The ESF plans to have a booth on the conference premises. What is the timeline for publishing the draft report prior to the Town Meeting? Do you plan to provide participants with a welcome conference bag with NuPECC, ESF, and LRP relevant documents? (there will be a need for a list & number of literature items to be included as well as a timeline for preparing them and sending them out); Do you plan to produce a 2-page leaflet on the LRP (ESF can provide a template)? 5 Relevant for the discussion of the Town Meeting !! Town Meeting Madrid, May 31 st – June, 2 nd

What is the budget for the Town Meeting? 6 ForseenIncome s ExpectedExpenses (550 people) ESF50.000Renting the Auditorium 787 MICINN15.000Grants for post-doc ( 350 ) CPAN12.000Identifyng Batch (2 /u) CSIC 2.000Coffee (5x5 times) Sponsors?Lunch in the cantine8.250 Recepcion on Sunday Dinner Total79.000total Town Meeting Madrid, May 31 st – June, 2 nd