1. IEPPEC Conference Moderators
Cara Lee Mahany Braithwait
February 2018

2. Welcome! And Thank You
Peer reviewed abstract process and reviewed papers
Your efforts make the difference between a “ho hum paper” and a paper that contributes to our community?

3. This Webcast Covers Your role and responsibilities Resources Pre-event
On-site
Review process
Presentation forensics

4. Resources: Pre-Event For content/event issues:
Me—content (and I will direct questions to the chairs)
Kris—registration, fees, website

5. Your Role and Responsibilities
Leader of the pack
Final authority on paper submission
Session leader
Session “storyteller”

6. Your Role: Central Point for Communications
Yes, it is old fashion, but call your speakers
Review timelines and expectations (on the web)
Talk about how the papers will fit together

7. Timeline IEPPEC Checklist: Final Paper Instructions
Use this list as a final check before submitting your materials to your Moderator
Paper Preparation Schedule
DRAFTS
By 26 February
You should your 1st draft paper to your Moderator and your fellow session authors. At the same time, you should receive papers from these colleagues--if you don't get papers, please contact them and your Moderator.
11 March
You review your session’s author’s papers and send comments to your Moderator.
No later than
16 March
Your Moderator is responsible for compiling the comments from your colleagues and working with you to incorporate these comments into your 1st draft.
No later than 4 April
Send your 2nd draft paper to your Moderator. Moderator decides if more work is required.
15 April
If more work is required, papers will be sent to other session authors. Second set of comments on papers due to your moderator by 15 April.
No later than 20 April
Moderator compiles comments and works with you to incorporate comments into your final draft.
FINAL PAPER
Between
20 April and 15 May
You and your Moderator should agree on the disposition of your final submission.
15 May
Submit a PDF version of your paper to your moderator. They will submit it to us at We will be posting the papers on our website. Please note, if you do not submit a paper, you will not be allowed to make a presentation at the conference.
Timeline

8. By February 26(or thereabouts)
Author sends their paper to other authors
~~~~~~~
~~~~~~~
Author 1
Author 3
~~~~~~~
Author 2
Once done with their review they send reviews to you
Moderator

9. Review Questions Review Questions Yes No Comments
Should it be reviewed again by the Session Moderator prior to publication?
Is it a new and original contribution?
Does it give adequate references to related work? (Please suggest key references that were omitted)
Is it clearly presented and well organized?
Does it contain material that might well be omitted? If so, what?
Are the conclusions sound and justified?
Are the illustrations and tables all necessary and adequate?

10. Moderator Sends back comments
No later than April 28 (or thereabouts) You compile comments and return papers to authors
~~~~~~~
~~~~~~~
~~~~~~~
Moderator Sends back comments

11. Basics—Efficient Writing, Not “Lots of Writing”
Maximum number of pages 12
All authors can be listed, but presenting author should be the first listed
All speakers have the Author’s Kit—it is also on the website
We cannot accept late papers if they are to be published on the event CD. No paper, no podium—but always talk with me if warranted

12. Your author wants to know…
Answers are on the website, titled “presenter resources”:

13. Email to samb@caenergy.com
If you have a problem paper…
~~~~~~~
~~~~~~~ to
~~~~~~~
Moderator

14. PDF final papers should not include any page numbers, track changes, comments (you might be surprised at what we get), etc.   
Your next step is to provide us with a session summary sheet no later than May 15 
By May 10

15. Email papers and session summary sheet to iepec@caenergy.com
Final PDF papers due to us no later than May 15
~~~~~~~
~~~~~~~
papers and session summary sheet to
~~~~~~~
Moderator

16. Moderator Session Summary

17. Example The template uses MS word styles feature
SESSION # (admin use only) SESSION TITLE (IN ALL CAPS) Moderator: Frank Smith, Acme Evaluation PAPERS: Enter Title of Paper Enter All Authors, First Name, Middle Initial, Last Name, Affiliation

18. Your Role: Presentations
Begin work to take the stage In late April/May.
Ask for a copy of the draft slide deck by June 15
Share the slide deck with other authors

19. Confirm Presentation Rules of the Road with your team
Discuss the format of the session
Note time constraints
Review the PowerPoint presentations
Rule of thumb: no more than 3-4 bridge slides (title, outline, conclusions and 8 content slides max!)

20. Presentation Forensics
Start on time—don’t wait!
Spend the first 5 minutes with:
Why this session is important to evaluators
Who the speakers are and what they will talk about and what participants should listen for (45 seconds per paper)
What the rules are—20 minutes per speaker, questions at ????
You now have only 85 minutes left
Introduce first, second and third speaker—there is now only 80 of your 90 minutes left

21. Resources: Presentation Room
In your room:
Table and four chairs,
Laser pointer,
Data projector,
Computer!!!!!
Please post your presentations on the computer in your session room in the file folder with your session title on it as soon as you can

22. Register for the Conference and…
Before March 15: 500 EU Early Bird
Register and pay your registration fee (remind speakers too)

23. Help us highlight your role and put colleagues in the audience
Add our website link to your signature block
Example:
Cara Lee (Sam) Mahany Braithwait
IEPEC Conference Coordinator
IEPPEC—Vienna June 25-27
Please visit: 
Marketing

24. See you in June! Questions, contact me