Kentucky Virtual Library Re-visioning at Ten Years Strategic Planning Project 2009 Strategic Planning Project 2009

Introductions  Facilitators Sharon Marcum, CPM Sharon Marcum, CPM (859) Nancy Ward, MBA, PMP Nancy Ward, MBA, PMP (859) (859)  Participants  Role of the Facilitators

Live Meeting Suggestions  Please have the Strategic Planning Packet for reference during session  Please mute your phone until you wish to speak  Please feel free to ask questions verbally – Q&A opportunity will be at the end of this session  Please turn off cell phones

The Three P’s of Strategic Planning PurposeProductProcess

Purpose  Strategic planning is a disciplined effort to produce fundamental decisions and actions that shape and guide what the organization is, what it does, and why it does it.  Three Key Elements Disciplined process Team Fundamental decisions

Purpose Level of Accomplishment Status Quo Time Desired Future Road Map to the Future Business as Usual

Purpose Level of Accomplishment Status Quo Time Desired Future Road Map to the Future Business as Usual Progress

Benefits of Strategic Planning  Clarify future direction  Establish priorities and allocate resources  Make today's decisions in light of future consequences  Develop a coherent and defensible basis for proactive decision making

Benefits of Strategic Planning  Solve major problems and improve organizational performance  Deal effectively with rapid change  Build teamwork, expertise, and commitment

Product – Strategic Planning Model Product – Strategic Planning Model *Key Indicators of Success: Outcomes—Results or Impact (usually based on Mission and Goals) Outputs—Productivity or Level of Effort (usually based on Objectives) 2 VISION 3 MISSION * 4 SITUATION ANALYSIS 5 GOALS * 6 OBJECTIVES * 7 STRATEGIES 8 ACTION PLANS 9 IMPLEMENTATION AND ACCOMPLISHMENT 1 CORE VALUES 1 Core Values

Process Why a Team Approach “Team planning is the power to tap the resident knowledge, experience, creativity, and commitment of the entire organization.” Lon Shealy

Process  Inclusive Approach/Customized for KYVL  Stakeholder Input (Focus Groups & Survey) Across many organization types: Across many organization types: K – 12 School DistrictsK – 12 School Districts Public Libraries HospitalsPublic Libraries Hospitals Government AffiliatedGovernment Affiliated Universities/CollegeUniversities/College Across many user types: Across many user types: Students EducatorsStudents Educators Librarians Library StaffLibrarians Library Staff Administrators StaffAdministrators Staff Public Library CustomersPublic Library Customers

Process  Full Planning Team – Core Team Concept  Pipelining for Effective Communication  Ground Rules for Successful Team Planning

Process Steps & Schedule  Two Planning Teams Core Team (CT) Members Full Planning Team (FPT) Members  Stakeholder Input Integrated Report of Focus Groups and Survey  FPT individually completes SWOT & Environmental Scan  CT develops Values, Vision and Mission (VVM)  FPT reviews and comments on VVM  CT finalizes VVM

Process Steps & Schedule  FPT reviews Integrated Report, completes Situation Analysis and drafts Goals & Objectives  CT finalizes Goals and Objectives  Consultants compile final content for Strategic Plan and submit to KYVL  KYVL prepares Strategic Plan for distribution  Celebration!

Strategic Planning Timeline July – September 30September 9 – October 31 November Phase I Stakeholder Input Phase II-A Strategic Plan Development Phase II-B Strategic Plan Completion Focus Groups Survey Integrated Report Orientation Core Team & Full Planning Team Meetings Final Draft Compiled Final Strategic Plan Prepared and Distributed Celebration!

Assignments Schedule  CT drafts VVM and distributes to FPT by 09/18/09  FPT reviews & submits comments on VVM to Consultants by 09/25/09 (  CT refines and finalizes VVM by 10/9/09  FPT individually completes SWOT and Environmental Scan, and submits to Consultants by 9/25/09 (  FPT reviews Integrated Report prior to FPT meeting on 10/15/09

Homework  FPT individually complete Situation Analysis—SWOT and Environmental Scan—Trends and Best Practices  FPT submits SWOT and Environment Scan to Consultants by 9/25/09  FPT individually reviews & submits comments on VVM to Consultants by 09/25/09 ( marcum  FPT reviews Integrated Report of Focus Groups and Survey prior to 10/15 meeting

Next Steps  Mark your calendar for team meeting/s and homework due dates  Do your homework – FPT Reminders By 9/25/09 Review Values, Vision & Mission and submit comments to Consultants Values, Vision & Mission and submit comments to Consultants Complete SWOT and Environmental Scan and submit to Consultants SWOT and Environmental Scan and submit to Consultants Before 10/15/09 Review Integrated Report and final Values, Vision & Mission prior to FPT meetingReview Integrated Report and final Values, Vision & Mission prior to FPT meeting  Eat your Wheaties!

Q & A