Forensic Archiving and Compliance Retention, access and protection for critical business information Cryoserver Robin Bingeman

Forensic Archiving and Compliance Retention, access and protection for critical business information Legal retention requirements Increasing number of laws and regulations – SOX, FINRA, FSA, SEC, FDA, MHRA, HIPAA, IRS, FERPA, Consumer Liability, Basel II, Financial Services and Markets Act 2000, Taxes Management Act 1970, Common Law, … is evidence Evidential weight For example, s may need to be retained for up to 6 years and beyond (two examples from the Limitation Act 1980): –Legal action for simple contracts can begin up to 6 years after performance –Personnel and training records to be retained for 6 years after employment ceases Privacy Legislation – (FMA 99, IRS, Data Protection 1998, Human Rights Act 1998 etc…)

Forensic Archiving and Compliance Retention, access and protection for critical business information Problem and Cost Factors Mail stores are reaching capacity Mail server is performing slower Problem / cost - historic data No practical mechanism of retrieval Back-up is taking many hours, in some cases 18+ hrs Backup tapes: –Very time consuming – one at a time –Recreate the whole environment –Discrete time periods at a time –Searching and retrieval - slow –Who is involved? –Audited? –Complete record? –Altered in any way?

Forensic Archiving and Compliance Retention, access and protection for critical business information

Forensic Archiving and Compliance Retention, access and protection for critical business information Cryoserver Appliance Software Managed Service ‘Cloud’

Forensic Archiving and Compliance Retention, access and protection for critical business information Cryoserver the Appliance C3500 C1000 C100 C500 C250 Simple to use Providing protection forever /IM security Storage management ( & files) Eliminate the need for backup DR solution Eliminate mailbox quotas Mail Client Integration Enhanced reporting tools Storage Expansion spare bays or SAS card C2000

Forensic Archiving and Compliance Retention, access and protection for critical business information Appliance Line Up

Forensic Archiving and Compliance Retention, access and protection for critical business information Simple In-House Appliance

Forensic Archiving and Compliance Retention, access and protection for critical business information Mirror for DR Cryoserver Mirror

Forensic Archiving and Compliance Retention, access and protection for critical business information Accessing the archive

Forensic Archiving and Compliance Retention, access and protection for critical business information Alternative interface

Forensic Archiving and Compliance Retention, access and protection for critical business information

Forensic Archiving and Compliance Retention, access and protection for critical business information Back fill the archive Import Legacy –PSTs –NSF –GroupWise –EMLs –MMLs –MBOX –And many other types Import straight from the mail server

Forensic Archiving and Compliance Retention, access and protection for critical business information Stubbing

Forensic Archiving and Compliance Retention, access and protection for critical business information Before – Mailbox Size 3.2GB

Forensic Archiving and Compliance Retention, access and protection for critical business information Mailbox Size Reduction - Clientless

Forensic Archiving and Compliance Retention, access and protection for critical business information After – Mailbox Size 1.7GB 50% further reduction from the last time stubbing was run

Forensic Archiving and Compliance Retention, access and protection for critical business information Stubbing Module

Forensic Archiving and Compliance Retention, access and protection for critical business information Stubbing Module

Forensic Archiving and Compliance Retention, access and protection for critical business information Daily Reports

Forensic Archiving and Compliance Retention, access and protection for critical business information

Forensic Archiving and Compliance Retention, access and protection for critical business information iPad / iPhone App Module

Forensic Archiving and Compliance Retention, access and protection for critical business information Search

Forensic Archiving and Compliance Retention, access and protection for critical business information Reply from App

Forensic Archiving and Compliance Retention, access and protection for critical business information Business Continuity Mode

Forensic Archiving and Compliance Retention, access and protection for critical business information Business Continuity Mode

Forensic Archiving and Compliance Retention, access and protection for critical business information Back-up mail server.

Forensic Archiving and Compliance Retention, access and protection for critical business information Thank you