Environmental Management Systems A Postal Service Strategy May 16, 2006 Environmental Management Systems A Postal Service Strategy May 16, 2006 CHARLES VIDICH Manager, Environmental Compliance US POSTAL SERVICE, NORTHEAST AREA

n Drivers n Priorities n Environmental Management Systems n Functions of Management n The Environmental Compliance Master Plan n Summary Agenda

n Major Changes Impacting USPS Operations n Anthrax Attacks of 2001 n Continuing instability of the Population n Centralized Procurement for Waste Removal n Fiscal Impacts from Fuel Dependent Activities n The Elusive Search for Green Products Drivers for Environmental Programs

n Environmental issues in the Postal Service  Recycling of Undeliverable Standard Mail  Hazardous Waste Reduction Programs  Emergency Preparedness Planning  Tank Management programs – ASTs and USTs  Universal Waste Management Priorities – A USPS Perspective

n The EMS Challenge for High Risk Facilities within the USPS: Standardized, Simplified and Systematic Controls within a Hierarchical Chain of Command Governmental Organization An Environmental Mgt System Strategy

What Do You Think Are the Drivers? n ISO n Presidential Executive Order n EPA’s CEMP Principles n Business Based Strategies n Compliance Based Strategies n Results Oriented Strategies What Drives A Mgt Systems Strategy?

Why are Master Plans Necessary? n Simple, Systematic & Standardized Compliance Strategy n Covers all Applicable Laws & Regulations n “Everything You Need to Know to Comply” n Reduce Organizational Financial Liability n Focuses on “Resource Efficiency” Business Strategy n Establishes Resource Allocation Plan n Addresses Human Resource & Financial Requirements

The EMS Hierarchy n Common Vision n Shared EMS System n Consistency with Plan n Customer Based AREA DIST. HQ Facility Level EMS

Functions of Management Planning Programs Staffing Accountability Measurement

Plan is Management System Foundation n Planning - Fundamental Element of Management n Environmental Compliance Master Planning © Master Plan - Created in 1993 n 53 Plants and Vehicle Maintenance Facilities Covered n Fielded Tested by EPA Auditors( ) n Third Round of Updates to Master Plan ( ) Postmaster Guidebooks Created in 1995 n 3,200 Post Offices Covered n Third Round of Updates to Guidebooks ( ) n Addresses EMS Principles for Retail Facilities

Master Plan-Your Toolbox for Compliance

Standardization Vs. Customization STANDARDIZE CUSTOMIZE BEST OF BOTH WORLDS

Environmental Management Review Environmental Compliance Audit Chemical Inventory Waste Characterization Analysis CERCLA Inventory P2 Opportunity Assessment Regulatory Review Vehicle Washing Inventory Air Emission Inventory Stormwater Discharge Analysis Tank Inventory Contractor Safety Hazard Analysis Asbestos Survey Assess Compliance Exposure & Impacts

Environmental Mgmt Systems Plan Key Elements of the Master Plan Quality Assurance Review Plan Contingency & SPCC Plan Hazardous Waste Management Plan Waste Characterization Plan Manifest System Plan Waste Minimization Plan Air Management Plan Waste Water Management Plan Tank Management Plan Stormwater Management Plan Asbestos Management Plan Contractor Health & Safety Plans Inspection Plan Training Plan

What Does the Master Plan Accomplish ? n Establishes A Step by Step Management Program n Defines Required Teams n Defines Required & Recommended Training n Defines Required & Recommended Inspections & Corrective Actions n Establishes Measurement System

Env. Mgmt System Audit Contractors & USPS Comprehensive Audit Contractors Target Audit USPS Inspections USPS Environmental Stewardship

Environmental Mgt System Summary EMS Planning Helps n Focus on Applicable Laws & Regulations n Commit Agency to Standardized Approach to Environmental Management n Prioritize Scarce Resources