Event Title Name Erasmus Co-ordinators Workshop June 2012 Erasmus For Beginners Rebecca Rogers

Project lifecycle Eligibility Student mobility Staff mobility General Introduction

Project Lifecycle

Application Initial Allocation Interim Report Second Allocation Final report

Eligibility

General Eligibility Rules Erasmus University Charter (EUC) Inter Institutional Agreement Mobility grants awarded only to those who are: - Registered as a student at an institution which holds an EUC - Employed by an institution which holds an EUC

Participating Countries European Union Member States European Economic Area States: Iceland, Liechtenstein, Norway, Switzerland Candidate Countries: Turkey, Croatia

Student Mobility

Grant Study or work placement Minimum / maximum duration and eligible period Fees and waivers Students

Erasmus Student Charter Learning agreement / Training agreement Student contract Certificate of attendance Documents for student mobility

Supplements Priority countries Widening participation Disability funding Short-term vocational work placements

EILCs Specialised courses in less widely spoken and taught languages Student application through the Erasmus office at their home institution Grant is paid for the duration of the EILC of between 2 – 6 weeks Completed prior to Erasmus period

Staff Mobility

Teaching or training Flat rate subsistence payments Travel grant Minimum / maximum duration and eligible period Staff

Documents for mobility Teaching agreement / Training agreement Teaching/ Work Programme Evidence of participation

Organisation of Mobility

Organisation of Mobility per capita grant based on numbers Supports outgoing and incoming mobility Flexibility No reporting 10% rule

General

In Euros Paid within 45 days of signature by both parties subject to: /12 final reports submitted to NA - No outstanding LLP debts Bank charges must be borne by institution Erasmus Mobility funds must be held in clearly designated account Payments from the NA

Inter-institutional agreements Required for all mobility between HEIs* Outline model provided in operational handbook Signed and in place before mobility Otherwise no deadline Duration Review clause NA can help find partners

Web-based for both interim and final reporting Data fields given in Operational Handbook The co-ordinator will be sent log-in details Reporting Mobility to NA

Reporting – Key dates SM Interim Report11 January 2013 TM Interim Report8 February 2013 SM and TM Final Report31 July 2013

Reporting – basics Collect information according to data fields Standard procedure – follow the instructions! Problems - contact the Erasmus Helpdesk Importance of Interim Report Final report – include all data ** RESPECT THE DEADLINES **

Completed electronically Results sent to coordinators fortnightly 2012/13 reports available September 2012 All reports completed by 30 th September 2013 Student and staff individual reports

Erasmus-Information Electronic discussion group A closed mailing list for the NA to: Disseminate information Provide advice or assistance to all institutions To subscribe colleagues NA and request subscription

Erasmus-Tempus-Talk Electronic discussion group An open discussion group for institutions to Share ideas Seek opinions To subscribe colleagues NA and request subscription

Help higher education institutions establish contacts with prospective partner institutions. Visit one or more prospective partner higher education institution or an enterprise or organisation Travel and subsistence Deadline – 31 st December 2012 /6 weeks before travel Contact- Preparatory visits

Thank you