Introducing the Hurricane Preparedness and Recovery Web Portal - October 8, Presented by Charles R. McClure, PhD Director, FSU Information Institute 1

Helping Public Libraries Prepare for and Respond to Hurricanes State Library & Archives of Florida Government office to improve local libraries throughout the state. Key Project Partners As part of a state of Florida initiative, the Information Use Management & Policy Institute (Information Institute) at Florida State University was awarded a grant to work with public librarians to assist the residents of the state of Florida in preparing for, and responding to, hurricanes. Lyrasis A regional membership organization for libraries and information professionals. 2

Public Libraries Aid Communities and Evacuees to Respond to Hurricanes This WEB PORTAL offers: Best practices New service roles Tips, tools, workbooks 300+ resources Project Goal: Help libraries better assist their communities during hurricane disasters. 3

Public Libraries Play Seven Key Roles to Aid Community and Evacuee Hurricane Response How libraries help:  Safe Haven  Normal Service  Disaster Recovery Center  Information Hub  Cultural Organizations Liaison  Evacuee Resource  Improvise 4

Research Approach Interviews with over 150 key personnel Experienced library leaders Florida public libraries Gulf Coast state Libraries Southeast US coastal libraries Florida emergency responders Police Fire EMA Library associations Lyrasis (formerly Solinet) 5

Introducing the Web Portal The web portal provides: A consolidated set of resources – Everything you need in one place Best practices for response and recovery – How libraries can prepare for and respond to disasters Detailed service roles – Libraries as an integral part of the emergency response network 6

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Project Home Page Center Area of Homepage: About the project statement Satellite map – access to live feed Hurricane flyer 8

Menu Driven Options 7 New Service Roles Training on Use of Web Portal Web 2.0 Collaborative Tools Project Description Contact Us – We want your suggestions! Quick Links – Find it Fast! 300+ Resources, Tips, and Plans 9

Project News Provides periodic updates on: News updates Upcoming events Items of timely interest 10

Hurricane Service Roles 7 New Service Roles: Safe Haven Normal Service Disaster Recovery Center Information Hub Cultural Organizations Liaison Evacuee Resource Improvise 11

Training Future training classes Training documents Hurricane project video Hurricane portal training video 12

Digital Commons Florida Hurricane Public Libraries Wiki Hurricane Preparedness BlogSpot Hurricane Research Search Engine Hurricane Resource Map Hurricane Resource Map Instructions Promoting improved preparedness through information sharing: Cooperation Collaboration Communication 13

Resources Books Articles Websites Other resources Complete bibliography 14

About the Project About the Project: Project summary Project news Project team members Project documents About the Information Institute 15

Additional Sections En Espanol: Under development Download Plug-ins: Use these links if your PC does not already have these common applications. Quick Links: Links to Federal, State, and Local resources Contact Us: Please provide your feedback to: Phone/Fax/Mailing Address 16

Hurricane Flyer Hurricane Flyer: Attractive design Visual reminder Provides URL Free to use 17

Key Features Digital Commons Raise your preparedness level by sharing ideas, tips, and success stories FL Hurricane Public Libraries Wiki - Collaborate before, during, and after a hurricane with a missing person's list, open shelter info, pictures, videos, etc. Hurricane Preparedness Blogspot - Librarians, residents, and responders can share and disseminate information before, during, and after a hurricane. User-friendly access to “lessons learned” and “best practices” from a database of over 300 resources Hurricane Resource Search Engine – Searchable database of resources related to hurricane disaster preparedness. 18

Key Features References & Resources We have categorized the resources by the following types and selected the “Best of the Best” resources to help you get started: Books Articles Web sites Other Plus a complete bibliography is provided so you can peruse all 300 resources. 19

Next Step: Evaluation Evaluative techniques: Web Analytics Focus Groups  Conducted at a select group of Florida libraries  We greatly appreciate your support and cooperation Usability Functionality Accessibility 20

Next Step: Integration Integrate E-Government concepts Determine which concepts apply Develop Integration Plan Implement Integration Plan Test/Feedback/Assess/Refine 21

Key Service Roles Basic level  Meet the existing demand for Internet services Advanced level: partnership model  Identify and work with government agency partners Advanced level: web services model  Develop capacity to add, edit, and manage content to web based services and to the local community 22

Hurricane Web Portal We greatly value your comments and suggestions: 23

We would like to express our sincere appreciation to all those library professionals, emergency managers, and others involved in making this web portal a success, with a special acknowledgement to the Florida Catastrophic Storm Risk Management Center for their support and funding of this important project. Acknowledgements Florida Catastrophic Storm Risk Management Center A research center supporting the state’s ability to prepare for, respond to, and recover from catastrophic storms. 24

The End - Thanks! Thank You! 25