How will repository and subject librarians roles interact to support data management? evidence from UK institutions Angus Whyte Sarah Jones, Marieke Guy Digital Curation Centre Institutional Repositories Dealing with Data OR2013 Workshop 8 July 2013, Prince Edward Island

Aims 1.Outline UK programmes to help Higher Education Institutions develop RDM services 2.Background on the Digital Curation Centre DCC role in developing services 1.Outline emerging RDM services Our view of what they are Recent surveys on library plans & priorities 2.Examples in new universities Repository manager & subject librarian roles Share examples and lessons What gaps and challenges?

Digital Curation Centre Est. 2004, Jisc funded partnership across 3 universities - Bath, Edinburgh and Glasgow Digital curation challenges across institutions and disciplines HEFCE funding from 2011 for targeted support to help institutions build capacity and capability in managing research data

Institutional engagement programme 21 Degree awarding Russell Group 7 e.g. St Andrews Pre e.g. Surrey Post e.g. Oxford Brookes Research intensive England, Wales, Scotland, N. Ireland

JISC Managing Research Data 25 x Infrastructure projects DCC input - tool provision and support for events Help extract, amplify and transfer programme outputs across sector E.g. How-to guides, case studies

EnvisionInitiateDiscoverDesign Implement Evaluate RDM Development Process But its non-linear really! …cycles of negotiation and compromise towards continuous improvement

EnvisionInitiateDiscoverDesign Implement Evaluate RDM Development Process Advocacy, policy developmentDCC

EnvisionInitiateDiscoverDesign Implement Evaluate RDM Development Process Readiness, requirements and risk assessment CARDIO – Collaborative Assessment of Research Data Infrastructure and Objectives DAF – Data Asset Framework DCC

Emerging Services – DCC/MRD

Emerging Services – Library Surveys 221 institutions US and Canada (of which 99 universities) Academic Libraries and Research Data Services: Current practices and plans for the future Carol Tenopir, Ben Birch, Suzie Allard University of Tennessee Assoc. College & Research Libraries, June 2012

Emerging Services - Surveys 81 UK higher education institutions Research data management and libraries: Current activities and future priorities Andrew Cox and Stephen Pinfield Information School, University of Sheffield Journal of Librarianship and Information Science June 28, 2013

Emerging Services – Comparison* High expectations of prioritising/ planning delivery over next 2-3 years. So how far should we match technical services with Repository Manager roles & informational/ consultancy with e.g. Subject Librarian? What do we find Repository Managers doing in service development? rough, some fields merged, figures averaged % current (plan)US, CaUK Policy/ advocacy -51 (61) Online guidance25 (46)24 (52) DMP support26 (28)25 (46) Early career awareness-32 (43) Reference – find, use, cite49 (33)42 (57) Impact tracking-11 (28) RDM advocacy, consultancy-28 (26) Outreach RDS providers16 (30)- Direct participation27 (24)- Data transformation16 (33)12 (36) IPR, copyright, licensing-33 (46) Data appraisal/ selection17 (38)- Preparing data for deposit15 (33)- Data catalogue, metadata23 (34)16 (56) Data repository18 (39)19 (51)

Examples- New Universities Three post-1992 institutions – University of Northampton, Oxford Brookes University, University of East London – Postgrad students= 2500, 4260, 6795 respectively Repository manager led, or actively engaged in developing – Policy response to funder requirements – Online guidance – Support for data mgmt planning – Outreach to engage with other service providers – Surveys/ interviews to scope research data, practices and requirements – Skills development for Subject Librarians In each case Subject Librarians getting involved, see reskilling need with some resistance

Examples- New Universities Three post-1992 institutions – University of Northampton, Oxford Brookes University, University of East London ( Postgrad students= 2500, 4260, 6795 respectively ) Repository manager led, or actively engaged in developing – Policy response to funder requirements – Online guidance – Support for data mgmt planning – Surveys/ interviews to scope research data, practices and requirements – Skills development for Subject Librarians

Oxford Brookes University Several hundred research active staff Strategy to build research profile, interdisciplinary research & infrastructure Driver: Engineering and Physical Science Research Council policy expectations Steering group PVC led, action by repository and research office mgrs Awareness training to faculty, with DAF survey follow-up, Subject Librarian involvement and subsequent training

Roles of Repository & Subject Librarians? Subject Librarians getting involved, see reskilling need (some resistance) – ACRL Report – Reassigning existing library staff common tactic – … Identifying and collecting data and data sets to include in repositories has become increasingly important, leading to the need to train staff members whose collection experience may be limited to mostly traditional materials. Repository managers active in kickstarting softer capabilities in our experience If the hat fits wear it, but try it out first!

Gaps and Challenges? Challenge - getting data, fulfilling the consultancy role Gap - Guiding researchers on what to keep Recommending repos – certification both a challenge and gap! Preservation – a bridge to be built and crossed – resource challenge Data publication – new genres e.g. data blogs and data papers, new workflows and skills

Thank you Questions, comments? Your experiences? Other national surveys?