Guide to using ARS Different Lists for finding Invoices in ARS.

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Presentation transcript:

Guide to using ARS Different Lists for finding Invoices in ARS

Locating Invoices using the LTRS function Locating Invoices using the LTRS function There are several list facilities available for locating invoices. If you are simply wanting to locate all of the invoices created by someone for a given time frame, the LTRS (List Transactions by a Requestor and Status) is a great list to use. Below is a snapshot of the list:

LIBS – List Invoices for a BU, Status, (ID type UA) This list will show you the invoices of a type UA for a specific status, BU by date. (Be sure and put in a Uain the ID field) Below is a snapshot of the list when you list all of the open invoices for BU of BKST beginning with the current date. Notice that you have the ability of ing an invoice to your by selecting the invoice then pressing the PF12( ) key.

LIDC – List Invoice Debits and Credits Once you know your invoice number, this list will display all activity associated with the invoice. The credit line represents the payment activity. By marking a line and pressing the PF4(Dcode) key you will see additional information regarding the line.

LIVS – List Invoices for a Vendor and Status This list displays invoices for a vendor and status on or before the date you have in the banner. If you are looking for a vendor who is also used by other people on campus, this may not be the best list to use. Notice you also have the ability of ing the invoice from here as well.

LTIN – List Transactions by Invoice Number This list allows you to view transactions by invoice number. You must have a starting UA as a minimum to start the list. Below is an example of what you will see:

What if I need to Cancel an Invoice? Once an invoice has been approved and is in an ‘open’ status, if you find that the invoice is incorrect, or was created when it should not have been you must contact the Treasurer’s Office to have the invoice canceled. In most cases they will require you to send them something in writing with an explanation of why you want the invoice canceled.