United Independent School District Kronos Time Management System PRESENTER TECHNOLOGY:Norma Perez Kronos Manager Welcome to Kronos TCS Training

United Independent School District Kronos Time Management System What’s NEW for Kronos ?  Campus Substitutes will now be on Kronos. SUBS may choose ANY CAMPUS LOCATION [ North or South – Priority or (non) Priority] [ North or South – Priority or (non) Priority]  [ SUBSTITUTE ] function key will now punch SUBS by SHIFT (am - pm).  [ SHIFT ] means (1 punch = ½ Day) (2 punches = Full-Day) Scheduled Job. (NO in and out punch) (NO in and out punch) When will this start? Effective School Year What’s New

North South U.I.S.D. Substitutes were LIMITED to accept jobs between Kronos System now OPENS jobs for BOTH North South

Smart-Find Express will show ALL available campus jobs Nye Elementary 101 E. Del Mar Blvd Perez Elementary 500 Sierra Vista Dr. North South

Once a Substitute CONFIRMS the job selected, a JOB# is assigned,and a SCHEDULE is posted in KRONOS… Perez Elementary 500 Sierra Vista Dr. >>> Schedule 

United Independent School District Kronos Time Management System How does this change affect Campus ?  When a SUB accepts a job, the  to Scheduled SUB to be viewed at campus (in Kronos) to Scheduled SUB to be viewed at campus (in Kronos)  SUBS Sign in (as usual) but must PUNCH once per SHIFT to verify worked shifts note: ½ Day assignment = 1 punch upon arrival Full Day assignment = 1 punch upon arrival + 1 punch after lunch Full Day assignment = 1 punch upon arrival + 1 punch after lunch Note: Priority Campus (determined by campus clock) Priority Bonus [ $10 / Day ] LET’S REVIEW the SUB PUNCH... Kronos SUBS Training JOB#

How do SUBS register a SHIFT at a Campus ? Hit Function Key #1 [ SUBSTITUTE ] or Enter their 4-5 digit emp # and [Enter] What will they see ? On the clock screen: Edit Date: (today’s date) Edit Date: (today’s date) Enter Hours: (shift hrs) Enter Hours: (shift hrs) Enter Badge ID: (your employee#) Enter Badge ID: (your employee#) Validation : Read the screen: “preparing…please wait” Read the screen: “preparing…please wait” * Follow instructions: (place finger on sensor) HALF- Day Schedule: Pay Code Hours Edit Edit Date Enter Hours 04:00 Enter Badge ID They swipe their employee ID They swipe their employee ID United Independent School District Kronos Time Management System <enter> Biometric Verification Preparing biometric validation. Please wait Place right thumb finger on sensor. Accepted Final Score: 90 Accepted Punch YOUR NAME – SUB IN 7:15 AM Tue Jul-29-14

United Independent School District Kronos Time Management System What does that mean for the Campus TCS ?  Time is important: Timecard supervisor needs to help SUBS punch in their shift(s) BEFORE THEY LEAVE YOUR CAMPUS.  Finger Scans: verify the SUB emp#.  Hyperfind Query: [Substitutes] lists Scheduled SUBS use hyper-find query to verify Sub Schedule = Shifts worked.  Verify Daily: This process affects SUBS Pay$ ! Introduction

SUB signs in as usual. 7:15am : SUB Punches on Kronos for SHIFT #1 (upon arrival) 1:00pm : SUB Punches on Kronos for SHIFT #2 (after lunch) If SUB punches at a Priority Campus, Kronos will verify at 4:30pm daily to add the bonu$ per shift SmartFind: SUB emp= 6699 Accepted: FULL DAY assignment (8) Campus = Kazen Elementary (117) Campus = Kazen Elementary (117) Job# = Job# = Kronos: A SCHEDULE is assigned to SUB with Job# at Kazen for FULL DAY. Notice PRIORITY$ pay code = MONEY (not hours) $5.00 per Shift United Independent School District Kronos Time Management System Example 1 Substitute FULL DAY

Priority Campus pays: additional $10 per day* *Bonus amt subject to change United Independent School District Kronos Time Management System

2 This is a Substitute SCHEDULE editor view: MONDAY 7/28 In this example, the Substitute Accepted 2 jobs WEDNESDAY 7/30 for Full Day 1 for Half Day Substitute substitute IF the Substitute arrives on Monday and Job is “canceled ”  TCS deletes the Schedule* * if Sub punched…please delete the punch also.

note: only Punched hours count (not scheduled-in case of no-shows) Priority$ (by shift) register based on priority campus clock punch (run at 4:30pm) Timecard Supervisors: new hyper-find genie [SUBSTITUTES] Substitutes SchedulesShould match Worked Shifts (purple font) TCS view SUBS who worked or scheduled at your campus

United Independent School District Kronos Time Management System Things to Keep in Mind  NO HISTORICAL edits are available for SUBS.  EDIT LOGS are to be used as Last Resort. (detailed edits: enter pay code, hours, xfer, and timestamp per shift)  PUNCH per SHIFT REQUIRED (double punch in morning NOT ALLOWED) (1st punch = ½ Day) (2nd punch = Full-Day) (1st punch = ½ Day) (2nd punch = Full-Day)  JOB# REQUIRED: NO JOB# = NO PAY$ (punches without a Schedule : call Dora Flores in HR). (punches without a Schedule : call Dora Flores in HR).  CANCELED JOBS: (sub accepts a job but gets CANCELED last minute) 1. TCS deletes schedule & punch in Kronos 1. TCS deletes schedule & punch in Kronos 2. Designee or HR cancels SFE job 2. Designee or HR cancels SFE job IF REASSIGNED: IF REASSIGNED: + Designee accepts new SFE Job for SUBs new Campus Job + Designee accepts new SFE Job for SUBs new Campus Job  APPROVALS REQUIRED. NO edits after Payroll SignOff.  BI-WEEKLY PAYROLL. (timecards need to be CORRECT DAILY). Effective School Year Effective School Year

United Independent School District Kronos Clock SUBS Shifts punched into this little “black box” Determines their pay !

United Independent School District Kronos Time Management System Any Questions?