AmeriCorps Education Award Program Campus Partner Orientation Presented by: Brittany Campese NYCC Program Coordinator

Agenda I. What is EAP? II. Who is involved? III. Service regulations IV. Phases of service V. Website & Forms

NYCC & EAP The Corporation for National & Community Service (CNCS) and the New York State Commission on National and Community Service award grants to organizations to implement the Education Award Program (EAP). In , NYCC implemented a successful pilot program (called Students in Service) through funding and support from Washington Campus Compact (WACC). Our pilot program enrolled 84 students at 5 campuses. For the program year, NYCC has received funds from the NYS Commission and WACC to receive 430 EAP slots. NYCC’s EAP program is offered only to current NYCC members as a member benefit.

What is EAP? EAP is a part-time AmeriCorps program that offers scholarships (education awards) to college students who serve their community. The purpose of the Education Award Program is to engage AmeriCorps members in direct service and capacity-building to address unmet community needs.

Who is involved? CNCS NYS Commission NYCC Campus Partners Students Community Partners CNCS- distributes grants NYS Commission- receives grant, ensures compliance, provides support to NYCC New York Campus Compact (NYCC)- receives grant, ensures compliance, provides support to campus partners Campus Partners (Host Site)- NYCC member campuses who are participating in the program Students (Members)- Any student (graduate or undergraduate, full or part-time) who is currently enrolled at a participating member institution Community Partners (Site Supervisors)- Person or people at the nonprofit org who are responsible for training and overseeing member service

Allowable Service Academic and service-learning Unpaid, academic internships with a service-focus Practicum hours, such as nursing and counseling Community service in the areas of education, public safety, environmental initiatives, community development, and human services Federal or State-funded Community Service work study positions Student Teachers who qualify (Student teaching hours spent teaching at a Title 1 institutions or student teachers teaching Special Education, ESL/Bilingual Education, or Math and Science Education) Most direct volunteer work, including mentoring, volunteer recruitment, etc.

Distribution of Service Time Member development goals must be related to student service or future service/ professional goals.

Unallowable Service Service that is purely administrative Service with a for-profit organization International volunteer work Sleeping time on overnights or travel time Paid internships or practicum* Service completed at a site that does not provide liability or similar insurance for its volunteers Service that is done solely on campus and does not help the community in any way Any work study student that does not have a community service w/s position as defined by the college/university financial aid office Formal tutoring programs (these would require special training) * Stipend Policy- While all AmeriCorps service must be unpaid, there are instances in which a member may receive a stipend from their site or academic program that may be allowed. Particularly, if the stipend is lower than the living wage for the county of service and number of hours served.

Key Prohibited Activities* Lobbying Engaging in partisan politics Assisting, promoting, or deterring union organizing Engaging in religious instruction or conducting worship services Providing a direct benefit to a for-profit entity Participating in activities that pose a significant safety risk to participants Fundraising for AmeriCorps programs or applying for federal funding opportunities * Full list of prohibited activities provided in the Member Contract

Additional Details All students must serve 300 hours in exchange for an education award of approximately $1,175 Students have 1 full calendar year (365 days) from the day of enrollment to complete the 300 hours of service All EAP students are required to have an FBI Check and Sex Offender Registry Check EAP students with recurrent access to vulnerable populations are also required to have a State Record Check EAP students are eligible for loan forbearance and interest accrual payment on participating loans A person can only be awarded 2 full AmeriCorps education awards in a lifetime (EAP counts as ~20% of 1 award) or serve 4 terms as an AmeriCorps member

3 Phases of Service 1. Enrollment 2. Service 3. Exit

Enrollment  Recruit students  Facilitate in-person student orientation  Collect the following paperwork from student: o AmeriCorps Enrollment Form o Member Contract Agreement o Eligibility Documentation Form o Criminal Record Check Authorization  Complete Member Position Description and Tutoring Project Checklist (if necessary) with member and site supervisor  Perform the following criminal records check on student: o All students receive FBI fingerprinting check o All students receive National Sex Offender Registry Check o Students who will have access to recurring populations receive State Records Check(s)

Enrollment  Scan and the following paperwork to NYCC: o Enrollment Checklist o AmeriCorps Enrollment Form o Member Contract Agreement o Eligibility Documentation Form o Criminal Record Check Authorization o Member Position Description o Tutoring Project Checklist (if necessary) o Results of National Sex Offender Registry Check o FBI Fingerprinting Card (mail) o Request for State Record Check (mail)

Service  Obtain User Name & Password for My Service Log  Enter student information in time log database  Review student time logs on a weekly basis  Communicate with students regarding time logs on a monthly basis  Facilitate reflection or training sessions  Assist students in completing mid-term reports

Exit  Ensure that all hours are complete and in compliance on My Service Log  Collect, scan, and the following exit paperwork to NYCC: o Exit Checklist o AmeriCorps Exit Form o End of Term Site Supervisor Evaluation o Member Final Report  Follow up with community partner  Facilitate closing reflection with student

Criminal Background Checks 1. All sites will perform the Sex Offender Registry check on all students and print out the results for your files. National Sex Offender Public Website: 2. All students must have an FBI Background Check completed (fingerprints and applicant information form). - Once fingerprints are completed, they must be sent to NYCC with the fingerprint card and the Applicant Information Form for each student. 3. State Background Checks must be done on any student who will be having recurring access with vulnerable populations. This information should be indicated on the Member Position Description. - NYCC must be notified if students require a state background check.

Fingerprinting Does your campus offer free fingerprinting? Review criminal background check guide.

Questions & Answers

For additional information or to access forms, please refer to the NYCC website: gram.aspx To access the time log database: Or contact NYCC Program Coordinator, Brittany Campese