Virginia Department of Education - April The Career and Technical Education (CTE) Completer Follow-Up 2013 Follow-Up of the 2012 CTE Graduates

Virginia Department of Education - April 2013 Purpose of the Survey? An online survey of recent high-school CTE graduates for the school year Required to meet federal and state regulations Allows VDOE and school divisions to evaluate their CTE programs Impacts school division performance measures: (5S1) Secondary Placement (Transition) Rate, and (5S1) Program Completer Response Rate on the Annual Performance Report (APR) 2

Virginia Department of Education - April CTE Completer A CTE completer is a student who has met the requirements for a CTE concentration (sequence) and all requirements for high school graduation, or an approved alternative education. CTE Concentration A CTE concentration is a coherent sequence of courses as identified in the course listings within the Administrative Planning Guide (APG). Definitions

Virginia Department of Education - April ALL SPECIAL POPULATIONS PERFORMANCE %(19 of 21) ( 5S1) Secondary Placement (Transition) Rate – CTE completers (based on CTE serving school division) will successfully transition from secondary school to employment, military, further education, or full-time equivalency of part- time combinations of transition indicators. Performance Standard: 5S1 Secondary Transition Rate = 88% Example: ALL CTE COMPLETERS %(35 of 37)95.65%(44 of 46)97.37%(37 of 38) Division Annual Performance Report

Virginia Department of Education - April (5S1) Program Completer Response Rate – The response rate to the Career and Technical Education Student Follow-Up Survey for school year Performance Standard: 5S1 Completer Response Rate = 75% Example: ALL CTE COMPLETERS %(35 of 37)95.65%(44 of 46)97.37%(37 of 38) Division Annual Performance Report

Why 75%? 6

Response rates Your target: survey 75 percent of completers. A high response rate allows more meaningful analysis of divisions and programs. 7

Satisfaction rates 8 Virginia school divisions 48% of completers statewide are “very satisfied” with their CTE programs

Postsecondary enrollment 9 67% of completers statewide are enrolled in postsecondary Virginia school divisions

Unemployment by program 10 12% of completers statewide are unemployed Virginia CTE programs

Virginia Department of Education - April 2013 Step #1 Read the CTE Director’s memo and follow the directions (Career and Technical Education Memo No ) Directions also available on the CTE Student Completer Follow-up Survey Web site. 11

Virginia Department of Education - April 2013 Step #2 Download and distribute usernames and passwords from the VDOE SSWS dropbox. 12

13 SSWS Web site: Lead CTE Division administrator will receive two sets of usernames and passwords: One for division-level access One for school-level access SSWS – DROPBOX

Virginia Department of Education - April Division IDDivision NameUsernamePassword 1Anywhere County Public SchoolsAnywhere waSfLN03 1Anywhere County Public SchoolsAnywhere BrwAHk82 1Anywhere County Public SchoolsAnywhere RPFpFn13 1Anywhere County Public SchoolsAnywhere iVsypT81 1Anywhere County Public SchoolsAnywhere naBdKU83 1Anywhere County Public SchoolsAnywhere QbQpob86 1Anywhere County Public SchoolsAnywhere xKXxlv51 1Anywhere County Public SchoolsAnywhere IJiofko81 1Anywhere County Public SchoolsAnywhere PXAAKEiu0 1Anywhere County Public SchoolsAnywhere XUrtybw71 Excel Files Division IDSchool NumberSchool NameUsernamePassword 1580Cote HighCote rC45CU Cote HighCote wdI2iC Cote HighCote pjy6tO Cote HighCote Zkl5Wl Cote HighCote aWL7uP Cote HighCote uEAQtP Cote HighCote CUTA2m Cote HighCote JZLiw Cote HighCote adqmgt92 Division Access School Access

Virginia Department of Education - April 2013 Step #3 Login to the survey Web site 15

Virginia Department of Education - April Conducting the Survey The Web site includes all of the information necessary to survey former students: Student names Students’ school Phone numbers CTE program areas

Virginia Department of Education - April 2013 Step #4 Interview CTE Graduates 17

Virginia Department of Education - April Fill out questionnaires online while interviewing graduates. Avoid having teachers interview their former students. Be courteous and friendly when conducting the interview. Start early and do not wait until the last minute to conduct the survey. Best Practices

Improving response rates Good student contact information is key. Multiple contacts are better than one. 19

Divisions decide contact methods 20

Use a 2-step approach 1.Electronic and/or mail (Send passwords to students and ask them to respond online or by mail.) 2.By telephone (Telephone students who don’t respond.) 21

Get started now for next year Prepare students for the upcoming survey. Collect contact information before students graduate. Consider asking for personal and parent/guardian phone numbers. Don’t forget college addresses. 22

The digital divide is real Social and digital media are great. But sometimes traditional methods are best. 23

Virginia Department of Education - April 2013 Step #5 Access your results! 24

Virginia Department of Education - April 2013 Things to Remember… 25 Survey start date: March 28 th ; Survey end date: July 1 st A minimum 75% response rate is required to meet your division level target (all users can monitor response rates online) Try electronic media for contacting students Don’t forget to view the results of the survey in the fall

Virginia Department of Education - April 2013 Contact Us Questions about the Web site or survey process, please contact Achsah Carrier or Dustin Cable at the Weldon Cooper Center at the University of Virginia at or call (434) For questions about policy and reporting requirements, please contact the Virginia Department of Education, Office of Career and Technical Education Services, directly at or call (804) 26

Virginia Department of Education - April 2013 Evaluation Link Please access the following link to give your feedback about the session: 27