1. Perkins IV Secondary Accountability
September 20, 2018
Perkins IV Secondary Accountability

2. Agenda We will review: Timelines Data sources
Performance Indicator definitions
Summary reports that are produced and available to you
Target setting
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

3. Timelines

4. Timelines State/Local Negotiation Process for FY2019 Target
Target Time Frame
Accountability Webinars
September 2018
All P-file data submitted to MDE
Mid-September 2018
Performance Indicator data available
December 2018
Distribute proposed targets to consortium
Consortium Response due
January 2019
Initial State Response
Local Negotiations completed
January/February 2019
Evaluation of 2018 Performance
January 2019 (Trend & Status reports)
Consortium Leaders prepare CP grants
January-March
Plan Review Cycle
April-May
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

5. Data Sources

6. Everything Begins With…
Table C: Program, Course Codes, Teacher Licensure information
And, the Program Approval Database which lists all the 6-digit Program Codes and 2-digit Course Codes for all your districts’ Approved Programs
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

7. Carl D. Perkins Record Layout 2018
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

8. P-file Data submitted to MDE
Data Sources
Data Submission: 327 secondary districts, who implement approved programs taught by licensed CTE instructors, annually submit their P-file (Perkins) data to Minnesota Department of Education (MDE) via a secure web-based system.
P-file Data submitted to MDE
MARSS
Migrant Flag
SLEDS
MCA/ MTAS
Data are Aggregated and Verified: Final P-File data are aggregated into the Carl Perkins Database and are verified using the Minnesota Automated Reporting Student System (MARSS) (e.g., using MARSS-ID#, Name, Birthdate, Gender).
Perkins data are linked with additional sources:
MARSS: student demographics and completion
MCA/MTAS: 1S1 & 1S2 Achievement outcomes
SLEDS: 5S1 placement/postsecondary enrollment outcomes
Migrant Flag
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

9. Performance Indicators

10. Perkins IV Definitions
Participant
Any student who successfully completes 100 hours or more in approved CTE courses, within one career field
Concentrator
Any student who successfully completes 240 hours or more in approved CTE courses, within one career field
NOTE: It is the “successful completion” piece that makes it so critical to closely examine the “Count Proficient” within the Carl Perkins Submission Status Report.
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

11. CTE Career Wheel
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

12. Target Setting

13. State and Local Target Negotiations
Federal/State Negotiations
State/Local Consortia Negotiations
Evaluation of State Performance
Improvement Plans
Evaluation of Local Performance Improvement Plans
With the transition to Perkins V, unless we receive other information, the expectation for 2019 targets is that we will leave them at your 2018 level/that you continue to meet the targets currently in place.
There will be no 2019 local target negotiation process unless you want to request a target higher than your 2018 target level for any accountability indicator.

14. Timelines State/Local Negotiation Process for FY2019 Target
Target Time Frame
Accountability Webinars
September 2018
All P-file data submitted to MDE
Mid-September 2018
Performance Indicator data available
December 2018
Distribute proposed targets to consortium
Consortium Response due
January 2019
Initial State Response
Local Negotiations completed
January/February 2019
Evaluation of 2018 Performance
January 2019 (Trend & Status reports)
Consortium Leaders prepare CP grants
January-March
Plan Review Cycle
April-May
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

15. Evaluation of Annual Local Performance
No action
At or above target
Negotiated Level
Report Required
Between 90% and 99%
90% of Negotiated Level
Improvement Plan
Below 90% of target
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

16. Improvement Plans and Reports (Local Plan)
A consortium whose actual performance does not meet the negotiated target (90-99%) for any indicator is required to write an Improvement Report.
If a consortium’s actual performance falls below 90 percent of the negotiated target, the consortium must write both an Improvement Report and an Improvement Plan.
90 to 99% of Negotiated Target
Below 90% of Negotiated Target
Write Improvement Report
Improvement Report Components:
The number and name of the indicator that was not met
The actual performance percentage
General strategies planned to improve performance
Comments or context for actual performance
Write Improvement Report and Improvement Plan
Improvement Plan Components:
Identification of any special populations where gaps in performance exist
Contextual factors contributing to existing performance gaps
Resources needed
Timeline
Person(s) responsible
Description of how progress will be documented
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

17. Perkins IV Accountability Indicators:
How do I know if our consortium met the target?
Where can I find that information?
System Office staff distribute reports to Consortia Leaders early in the calendar year (for the most recent reporting year):
Annual Core Indicator Report
Three-Year Trend Performance Report

18. Annual Core Indicator Report and Three-Year Trend Performance Report

19. Summary reports that are produced and available to you!

20. Secondary Performance Indicator Reports
1S1 Academic Attainment in Reading/Language Arts
1S2 Academic Attainment in Mathematics
2S1 Technical Skill Attainment (TSA)
3S1 School Completion
4S1 Student Graduation Rates (NCLB 4-year Graduation Rate)
5S1 Placement (SLEDS Match)
6S1 Nontraditional Participation
6S2 Nontraditional Completion
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

21. Secondary Reports Summary Reports
Reports available by: state, consortium, district, school
Career Cluster Report
by the 16 career clusters
CTE Concentrators only
Program Report
Report includes the 6 digit program codes
CTE Participants only (duplicate students across programs)
Course Report
6 + 2 digit course codes
CTE Participants only (duplicate students across courses)
Duplicated and Unduplicated counts are specified in each report
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

22. Access: MDE Secure Reports
All Authorized Users (people who submit the P-file to MDE) have access to the P-file Submission Status. It’s automatic.
All Consortium Leaders can request/receive access to the Performance Indicator Reports. It’s So COOL!
There is even an “all” button where you can download Performance Indicators for all your districts -at once.
…working on a way to give access to H.S. Principals & Perkins Coordinators. 
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

23. Snapshot Report Principals can request access for their district
Data are displayed by District only
All Performance Indicators are displayed on one page
Three year trend data are displayed
Consortium and State rate are both shown in comparison to the district’s performance
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

24. Waterline Report
Consortium Leaders have access to their consortium only
The performance outcomes for each district in the consortium is displayed within one chart, by indicator
Districts above the “Waterline” are performing at or above the Consortium’s outcome
Districts below the “Waterline” are performing below the Consortium’s outcome
Those consistently below the “Waterline” may need additional support
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

25. Perkins V Accountability Opportunities
Summary reports that are produced and available to you
Perkins V Accountability Opportunities

26. Perkins V: Accountability Opportunities
With the transition from Perkins IV to Perkins V, there will be the need for consortia leadership and stakeholder input on a variety of topics, including core accountability measure development.
The timeline for this work is emerging as federal guidance and additional details continue to be released and shared forward with states.
12/2/2018
Leading for educational excellence and equity, every day for every one. | education.state.mn.us

27. Thank you! Kari-Ann Ediger Kari-Ann.Ediger@state.mn.us 651-582-8269
12/2/2018