IT and Libraries, Future Directions Pat Burns, VP for IT and Interim Dean of Libraries CSU 9/15/ Libraries and IT

How It All Started 9/15/2009Libraries and IT 2

Theme “I think of the University fundamentally as consisting of three things, the faculty, the students, and the Libraries.” – Oren Anderson, Chair Faculty Council Committee on Libraries, Academic Year Alex Stevens, “Timeless tips for you new CSU students,” Rocky Mountain Collegian, Section: Opinion, 8/27/09Opinion “As much as you might not believe me, the library will become your best friend. …I thought I could study in my dorm, then at my house and later in my apartment. Turns out, not so much.” “… that shining beacon of scholarly salvation – Morgan Library.” “… It contains dozens of nooks to hide away in, private group study rooms, laptops to be checked out, even decent coffee to be had. Every senior I know wishes they had discovered it sooner.” 9/15/ Libraries and IT

Past Planning Activities Libraries strategic planning, annually Library 2020 Task Force Charge by Provost Tony Frank in May 2008 to form a Library-IT Task Force “Are we there yet?” 9/15/ Libraries and IT

Think! Thinking “outside” the box.

The Information Pyramid 9/15/2009Libraries and IT 6 Data Understanding Knowledge Information Wisdom

Library-IT Task Force Chair VP for Grad. Affairs Director Inst. for Learning & Teaching Vice President for Student Affairs Interim Dean CSU Libraries Dean Liberal Arts Dean Appl. Human Sci. Chair Fac. Council Comm. Strat. & Fin. Planning Chair Faculty Council Comm. on Libraries Vice Chair Faculty Council ASCSU Rep. 9/15/ Libraries and IT

Task Force Charge: Evaluate the Library and Information Technology organizations in order to determine the best model to meet both our current needs and those of the faculty and students to follow. Identify areas for synergies between the Library and central IT units. Discuss and recommend strategic directions related to options for Library collections and storage. 9/15/ Libraries and IT

Task Force Charge (cont’d) Create new models for an information access portal, including on-line and self-service capabilities for assistance with reference materials, enhanced global search, and discovery tools, etc. Explore the best models for the Library College Faculty to interact with colleges and academic units, support research and discovery, instruction and outreach. Evaluate and comment upon the Library’s strategy for renovating the Library into a Learning/Information Commons. 9/15/ Libraries and IT

CSU Libraries 9/15/2009Libraries and IT 10

CSU Libraries Vital Statistics About $13m annual budget ~110 non-student employees, incl. ~25 Library faculty ▫> 200 part-time student employees Collections: annual budget about $6.7M ▫~2.2 million monographs, ~25k purchased per year ▫Subscribe to 214 databases ▫Subscribe to ~30k journal titles ▫For ~60 academic departments Morgan 300,000 GSF, 2,570 ‘seats’ (11% ) ▫1.3 million visits per year ▫‘Studying’ visits up ~17% over the past 10 years CSU Libraries ranks 103 rd of 113 ARL Libraries 9/15/ Libraries and IT

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Holdings = M Holdings = M 9/15/ Libraries and IT

CSU Inter-Library Loan 9/15/ Libraries and IT

How about research/academic libraries in general? 9/15/ Libraries and IT

Buying power/avail information Weighted Library Buying Power: Current Evaluation at CSU Brian L. Hawkins, “The Unsustainability of the Traditional library and the Threat to Higher education,” from Brian L. Hawkins and Patricia Battin (eds.), The Mirage of Continuity, Reconfiguring Academic Libraries for the 21 st Century, Council on Library and Information Resources, Washington, D.C., pp (1998). 9/15/ Libraries and IT

21 st Century Library: Access Internet Users On-Line: -Databases -Books -Journals Collections Group Study Google MySpace Wikipedia Facebook Inter-Library Loan 9/15/ Libraries and IT

From the Library-IT Task Force Submitted to the Provost 9/15/ Libraries and IT

Recommendations 1: Sustainability Finding: The CSU Libraries are fundamental to the management of information, conducting research, and enhancing education and outreach. As such, it is critical that the Libraries adopt new measures focusing on enhancing sustainability, particularly: ▫Align Libraries budget with total budget of the institution, encompassing research and scholarly activities (tap into ICR). ▫Pursue shared collections, particularly with the Colorado Alliance of Research Libraries. ▫Pursue strategies for withdrawing appropriate materials, informed by trend analyses of usage and evolving user behavior. ▫Evolve toward a more patron-driven model for purchase of materials. 9/15/ Libraries and IT

Recommendations 2: Digital CSU Libraries should embark aggressively upon digital initiatives, to ‘leap frog’ emerging trends, including: ▫Significantly expand the Libraries’ attention on digital collections, including realigning staffing, especially the Digital Repository. ▫Facilitate support of digital collections and management of information broadly, by integrating the systems and middleware groups from ACNS under CSU Libraries. ▫Pursue electronic books, in all aspects, including licensing, patron-driven purchases, and printing on demand. ▫Pursue strategies to provide easier, more use friendly user access to the multitude of disparate materials available through CSU Libraries. 9/15/ Libraries and IT

Demand for Research Data Curation 24% response rate from NSF researchers! 9/15/ Libraries and IT

Recommendation 3: Info. Commons Support for the transformation of the Library into an Information/Learning Commons: ▫Pursue funding for the program plan to effect a transformation that has just been completed. ▫A necessary condition is to establish additional storage space for books that should continue to be kept and preserved, and relocated from the first floor of Morgan to Lake Street. 9/15/ Libraries and IT

THE PLAN: new entrance and addition, external A holistic environmental scan evaluating Morgan Library by ZONES: APPROACH LAUNCH INTERACT CONNECT COLLECT STUDY University Libraries 9/15/ Libraries and IT

THE PLAN: Information Commons, 1 st floor This zone will make finding books and resources enjoyable and easy. - clarity of organization - places for browsing - stewardship (care) of collection is inherent University Libraries 9/15/ Libraries and IT

THE PLAN: Information Commons, 1 ST floor New books Current awareness Reference IT help desk University Libraries 9/15/ Libraries and IT

THE PLAN: Add more group study areas More than 35% of faculty assign group work – Morgan Library has only 18 group study rooms, and only 7 have adequate equipment University Libraries 9/15/ Libraries and IT

THE PLAN: 1 st floor lounge (art, media+, Wii, +…) Entry w/media wall Lobby Academic lounge Café Gallery space/electronic art University Libraries 9/15/ Libraries and IT

University Libraries 9/15/ Libraries and IT

Recommendation 4: Scholarship Engage more in outreach to and academic support for the University, particularly in collaboration with TILT: ▫Create an IT Fluency program for the campus ▫Create Open Access models ▫Endorse e-Publishing  eUniversity Press? 9/15/ Libraries and IT

Recommendation 5: Workflow The Task Force endorses the R2 report: ▫Prefer eBooks ▫‘Lightweight’ processing ▫Accept minor errors and inaccuracies ▫Continue to ‘weed’ appropriately ▫Move to patron-driven purchases ▫Move to a statewide Alliance purchase plan, statewide collections ▫And, much more….. 9/15/ Libraries and IT

Questions and Comments Welcome 9/15/ Libraries and IT