Cultivating College & Career Readiness: Culture, Climate, & Resources (Session IV) District Learning Day Union University 8/6/15

Thinking Live: On-Line Portfolios & Minute Meetings

Norms Be present and engaged. Be respectful of differences in perspective while challenging each other productively and respectively. Monitor “air time.” Make the most of the time we have. Stay focused on students.

Objectives The participants will: Know how to access Live-binders and other similar online portfolio software. Know how to organize program information using Google Forms. Understand how an online portfolio account can be useful and Google Forms to document Counselor practices. Be able to design an online portfolio and create a meeting minutes document using Google Forms.

“Livebinders.com” Robert Dow, Jr. Professional School Counselor Bruce Elementary “How can the use of online portfolios assist professional school counselors with organization and gathering?”

Context for presentation – Include the WHY and WHAT. “Even though billions of dollars are being spent on connecting schools with information infrastructure, school counselors need to be more actively involved in implementing computer technology. Computer technology can significantly affect the work of counselors in the areas of information retrieval and dissemination, distance learning, college and career exploration, counseling interventions, networking and support systems, and training and supervision.” Van Horn, Stacy M.; Myrick, Robert D. (2001) “Computer Technology and the 21st Century School Counselor”. Professional School Counseling. technology-and-the-21st-century-school-counselor. technology-and-the-21st-century-school-counselor

Go to Click on the “Sign up” tab on the top right corner. Type in the required information.

Once you have logged in you can view the tutorial or begin creating your binder. To begin, click on the tab at the top of the screen. Give your new binder a name and a description of what it is for. Click on “Create New Binder”.

Next, you will create the tabs for your binder. I used the indicators from the evaluation rubric as my tabs. Click on the button to create a new tab as well as additional tabs.

You can give each tab its own color! Just click on the tab and then click on the upside down, red triangle. Next, click on “Set Tab Color”.

Now, just like with your portfolio hard copy you can begin to insert artifacts. To do this, you will need to click on the button. And just like you with your main tab, give it a name.

Click on your sub tab, then click on the button. This will allow you to add content to your tab. Create a new sub tab for each new artifact. When your done click on the next main tab and repeat.

Tips! Click “Save” as often as possible to make sure that you save your work. Click on a tab or sub tab and use the delete option to get rid of that tab or sub tab that you may have made a mistake on. Before adding a document, it’s best to convert it to PDF format prior to uploading it to a sub tab.

Tips! If you want to upload multiple pictures on the same sub tab, insert them to a Word document. Convert the Word document to PDF format. Single pictures can be easily uploaded when adding content. You don’t have to give up your hard copy, you can share your online portfolio without the fear of binder being lost!

Minute Meetings Jamille Hunter Professional School Counselor Cordova Elementary “How can we increase opportunities for career dialogue, exposure and awareness?”

Conducting Minute Meetings Step 1: Go to (You will need to be signed in to Google. Sign up if necessary. Google Drive is a MUST-HAVE!!)

2. Insert Title 3. Insert Question and select Question Type. Define answers. 4. Click “Done” then “Add Item” to add another question

4. Continue to add items until you have all the questions you desire. (No need to save, the program automatically saves every few seconds) 5.Select “Change Theme” to add a nice background 6.Click View live form to see the form you have created.

6. Select Send form to copy the link, or it. it to yourself for convenience. 7.Once you have gotten responses, you can view them in either chart form or on a spreadsheet. 8. Under the “Responses” Tab: a) “Summary of responses” will show you the responses in chart form b)”View responses” will show you the responses on a Spreadsheet. This view will be most useful. Minute Meetings continued…

Airtight Activity: Application Make a short list of questions that you might like to use on your form for the Minute meeting. Keep in mind that use of the Minute meeting allows the following: 1. Meet new students 2. Engage with a greater number of students personally 3. Record additional contact hours with students. 4. Plant a “seed” in students minds about being career minded and associating subjects learned in school with careers. What other ways do you think this could be useful?

Reflection: MODELING What resonated with you? What is similar to your current practice? What is different than your current practice? What are you going to change as a result?

Additional Technology Based Resources for Counselors Use to lead a lesson, choose rewards, anger strategies, etc videos from the movie Inside Out to teach children about their feelings Easy to create behavior plan, plus dozens of other uses. write a letter to your future self.

Addl. Resources cont. Other uses for Google Forms for Classroom Guidance, Small Groups, Individual Counseling and School-wide Programming, Parent Communication Log Apps for Tablets: Touch and Learn Emotions (IPAD)/ Touch-Emotions (Android) Sticky (IPAD)/Floating Stickies (Android)

Revisit Objectives The participants will: Know how to access Live-binders and other similar online portfolio software. Know how to organize program information using Google Forms. Understand how an online portfolio account can be useful and Google Forms to document Counselor practices. Be able to design an online portfolio and create a meeting minutes document using Google Forms.

Reflection: Application What was easiest for you? What was most difficult? What else do you need to learn/do prior to applying to your classroom?

Next steps and activities for follow up me at or for assistance or questions. (901) or References:

Reflection: One minute paper on post-it Jot down your “Take-Aways” Consider what you need to know and be able to do to successfully implement what you have learned in this session. – What is still unclear? – What professional development or additional resources do you need?