LAKE TRAVIS ELEMENTARY PTA Membership Meeting Minutes Tuesday, September 9, 2014 Lake Travis Elementary School Call to Order - 6:00 p.m.

9 September 2014 LTE PTA Membership Meeting MEETING AGENDA Welcome – Angela Frankhouser Call to Order – Janene Angulo Confirmation of Quorum – Shelly Penner Pledge of Allegiance Acceptance of Minutes from May, 2014 – Oneida Gonzalez Report from the Financial Reconciliation Committee – Julie Fergerson Report of the Treasurer – Wendy Martinez Report of the Executive Board – Janene Angulo Report of the Vice Presidents – Membership – Laura Guerrero – Fundraising – Linda Briscoe Report of Standing Committees - Committee Chairpersons Principal’s Report – Angela Frankhouser Announcements – Janene Angulo Adjournment – Janene Angulo

9 September 2014 LTE PTA Membership Meeting

ACCEPTANCE OF MINUTES - Oneida Gonzalez, Secretary Minutes of LTE PTA General Meeting –May 13, available on-line Motion –Motion required to approve the minutes of the Lake Travis Elementary PTA meeting held on May 13, Debbie Dolmanet –Second- Wendy Martinez –Questions/Discussion –Vote Passed All minutes are available on our website at 9 September 2014

LTE PTA Membership Meeting REPORT FROM THE FINANCIAL RECONCILIATION COMMITTEE Committee Report – fiscal year –Julie Fergerson –Dao Tien Tran –Michelle Dent Copies available upon request. 9 September 2014

Recommendations Recommendations to improve overall savings to teachers and members - Julie Fergerson –Pay State Taxes on Time (fines for late payments exceeded total amount owed last year) –Better Education and provide cards to assist PTA members and teachers on using Tax Exempt ID (hundreds of dollars paid by teachers and PTA members for taxes) –Order in advance, lots of rush fees

Observations Recommendation on Class t-shirts - Julie Fergerson –Recycle t-shirts each year going forward. It takes 200 gallons of water to grow the cotton for a t-shirt. Class t-shirt sales “break even”, t-shirts costs $4.99 and parents are charged $8. Audit Committee: We recommend this be disclosed going forward to the PTA membership.

Notes - Julie Fergerson While the PTA binder recommends a significant amount be saved each year, the audit committee felt the PTA should only have in savings 3x operating expenses ($10,000), instead of the $50,000+ saved each year. It seems excessive, we all have experience on non-profit boards. The budget does not match what was spent.

Notes: Membership- Julie Fergerson Membership list was not up to date. Dues are not supposed to be counted as income/expense. Lots of misc. notes in audit report We reconciled to bank statements, but the financial statement is missing, there was a P&L Statement.

LTE PTA Membership Meeting TREASURER’S REPORT – Wendy Martinez BEGINNING CASH BALANCE ON JULY 1, 2014 CHECKING $47, INCOME AUGUST 2014 SPIRIT WEAR, DUES, RANDALLS PAINLESS$ 2, EXPENSES AUGUST 2014 BACK TO SCHOOL LUNCHEON FOR TEACHERS OFFICE SUPPLIES($ ) ENDING CASH BALANCE ON SEPT 8, 2014$49, UPCOMING EXPENSES Class T-shirts, Spirit Wear, Insurance, Sales and Use Taxes 9 September 2014

LTE PTA Membership Meeting REPORT OF THE EXECUTIVE BOARD - Janene Angulo, President Executive Board August 26 th - quorum present PTA website training and work session - September 4 th Back to School Events Welcome Back Teacher Luncheon Meet the Teacher Night School Supply Distribution New Spirit Wear T-Shirt and Visors PTA Membership drive 9 September 2014

LTE PTA Membership Meeting REPORT OF THE EXECUTIVE BOARD (continued) –The board was informed that the Financial Reconciliation (audit) was complete but the final report was not yet received. As of Sept 8 th the report has been received and the board is reviewing it, correcting any errors, and considering recommendations. –As a result of the Financial Reconciliation report we would like to postpone the approval of the Budget until the next membership meeting on October 14. Motion- Angela Frankhouser, Second- Linda Briscoe, Questions/Discussion,Vote Passed 9 September 2014

LTE PTA Membership Meeting REPORT OF THE EXECUTIVE BOARD (continued) –Established the following PTA membership meeting schedule for the year –Second Tuesday of every month at 6pm Sept 9 th Oct 14 th Nov 11 th Dec 9 th Jan no mtg Feb 10 th Mar 10 th* Apr 14 th* May 12 th* * March 10, 2015 (Nomination of Officers) * April 14, 2015 (Election of Officers) * May 12, 2015 (Installation of Officers) –Motion required to accept the recommendation of the Executive Board to set the PTA membership meeting dates above. - Oneida Gonzalez –Second - Carrie Goldsmith – Questions/Discussion, Vote Passed 9 September 2014

LTE PTA Membership Meeting REPORT OF THE EXECUTIVE BOARD (continued) Motions Required:  The motion to designate Class T-shirt Sales as Tax-Free Event  The motion to designate Spring Carnival and Silent Auction as Tax-Free Event –Motion - Oneida Gonzalez –Second - Constanza Heitkoeter –Questions/Discussion –Vote Passed 9 September 2014

LTE PTA Membership Meeting Report of Vice President, Membership - Laura Guerrero Membership Drive Totals: –Total Members: Members get discounts and cards are coming soon Join Today – Fall Deadline is October 15th!!! –PTA Dues -- $15 per family/ $10 Individual –Membership Open to Parents, Grandparents, Friends, Neighbors -- Anyone with an Interest in the Education and Welfare of our Children!!! See Laura Guerrero tonight to join. –Each grade level that reaches 50% participation by Oct. 15 th wins a prize. 9 September 2014

LTE PTA Membership Meeting REPORT OF VICE PRESIDENT, FUNDRAISING - Linda Briscoe SPIRIT NIGHT – September 25 Chick-fil-A –Spirit Night Chair, Amy Olfield FUN RUN – October 25 th – Wendy Thomajan – Chair CARNIVAL – April 11 th –Need Chair and Silent Auction Co-chair OTHER - Ongoing –Box Tops, Randalls, Target, etc. 9 September 2014

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES Volunteers – Constance Hietkoetter –Volunteer of the Month – Jennifer Wright –Staff of the Month – Alicia Martinez Duran, Assist. Principal (nominations for VOM/SOM to –Log onto and register to receive updates on volunteer needs and other communicationswww.lte.my-pta.org –Volunteer Training Friday, Sept 12 th at 8:15 am in cafeteria –Volunteer Form (2 pages) forms already received 9 September 2014

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES Communications– Alysia Transou & Paloma Rodriguez-Valencia – LTE PTA website is: Please REGISTER, so you get MEMBER ACCESS –Website has Volunteer Schedules with Sign-up –Correspondence/reminders sent through the website to those registered addresses –Website has all forms, newsletters, minutes available –PTA newsletter sent home once a month in the Tuesday folders. You can also view it anytime on the LTE PTA website. 9 September 2014

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES Health & Welfare – Open Track and Field Days – End of October, details to come Hospitality – Joanna Hess The board has decided to decrease the number of hospitality luncheons this year to 4 catered lunches and provide other types of treats for the off months. This month a continental breakfast is being coordinated for teachers and staff on September 19 th A Coffee Social was held today for newcomers and parents to meet the principal and our PTA board and find out how they could get involved. 9 September 2014

LTE PTA Membership Meeting REPORT OF STANDING COMMITTEES Squire Booster Club – Carry Goldsmith –Class Shirt Order forms are due 9/16! Cost is $8.00 each – MANDATORY and will be worn on field trip and special event days! NEW DESIGN! –New LTE Spirit Wear t-shirts and visors are available for $15 each. –School Store will be open soon during lunch hours 11am- 1pm! Contact Carry Goldsmith, if you are interested in working at the school store on Fridays! –Fridays are SPIRIT DAYS at LTE!! Wear your spirit shirts to show your school pride! 9 September 2014

LTE PTA Membership Meeting REPORT OF THE PRINCIPAL - Angela Frankhouser 9 September 2014

LTE PTA Membership Meeting ANNOUNCEMENTS AND ADJOURNMENT Open PTA Board Positions Programs Chair Health & Welfare Chair Spring Carnival Chair Open Committee Chair Positions Silent Auction Committee Chair School Store 9 September 2014

LTE PTA Membership Meeting ANNOUNCEMENTS AND ADJOURNMENT September Dates to Remember: –9/12 Volunteer Training –9/19 Continental Breakfast for Teachers October Dates to Remember: –10/3 – Early Release/teacher conferences –10/8 – Early Release/teacher conferences –10/13 – Student Holiday –10/14 – PTA Membership Meeting 6:00 pm –10/25 – FUN RUN 9 September 2014

LTE PTA Membership Meeting ANNOUNCEMENTS AND ADJOURNMENT IMPORTANT LOCATIONS FOR INFORMATION www. lte.my-pta.org - LTE PTA website! PLEASE sign up to request access to website! Then login for important information including sign ups, forms, calendar, etc. - LTE website - LTISD website - Lake Travis Education Foundation - Texas State PTA website Website to log all of your volunteer hours Meeting adjourns - 6:35 pm 9 September 2014