BUDGETING FOR SUSTAINABLE TECHNOLOGY TechCon – October 14, 2011

TechStyle Sustainability  What is your District’s TechStyle?  Very similar to Lifestyle Sustainability  Varies by districts ability to: Maintain financial health Fulfill expectations of community  Example Example

Overview  Technology Sustainability Defined  Ongoing Costs – Many districts account for upfront costs, but fail to recognize ongoing costs.  Different than most budget areas in school districts. Roofs (20 Years), Buses (10 Years)  Why? Constant Change. Shorter Cycles.  Technology Vision Defined  Infrastructure  Educational Technology  Operational Technology

UnifiedCommunications Technology Management Network BusinessManagementNetwork Network Core (Infrastructure) 21 st Century Classroom IntegratedDatabaseSystems Web Access IT Policies/Procedures Best Practices (MS Blueprint) OperationsNetwork FOUNDATION CORE MISSION SUPPORT

UnifiedCommunications Technology Management Network BusinessManagementNetwork Network Core (Infrastructure) 21 st Century Classroom IntegratedDatabaseSystems Web Access IT Policies/Procedures Best Practices (MS Blueprint) OperationsNetwork FOUNDATION CORE MISSION SUPPORT

UnifiedCommunications Technology Management Network BusinessManagementNetwork Network Core (Infrastructure) 21 st Century Classroom IntegratedDatabaseSystems Web Access IT Policies/Procedures Best Practices (MS Blueprint) OperationsNetwork FOUNDATION CORE MISSION SUPPORT

UnifiedCommunications Technology Management Network BusinessManagementNetwork Network Core (Infrastructure) 21 st Century Classroom IntegratedDatabaseSystems Web Access IT Policies/Procedures Best Practices (MS Blueprint) OperationsNetwork FOUNDATION CORE MISSION SUPPORT

UnifiedCommunications Technology Management Network BusinessManagementNetwork Network Core (Infrastructure) 21 st Century Classroom IntegratedDatabaseSystems Web Access IT Policies/Procedures Best Practices (MS Blueprint) OperationsNetwork FOUNDATION CORE MISSION SUPPORT

Wired or Mobile Input / Output Devices Interactive Presentation Device Document Camera Student Response Devices Classroom Audio System Wireless Access Point Engaging Curriculum, Instruction & Assessment Web 2.0 Applications Integrating Technology Into the Curriculum Internet Safety & Digital Citizenship Online Learning Communities Classroom Phone Online Grade Book Teacher Website Teacher Communication Tools Adaptive Technology

Network Infrastructure $200,000 Student Management System $72,000 Technology Staff $700,000 (Not ITF,TSS) Financial Management System $55,000 Telecommunications $150,000 Administrative/Staff Computing $50,000 Teacher Computing $120,000 Teacher Laptops $200,000 MS Student Computing 1:3 $167,000 MS Student Computing 1:2 $250,000 MS Student Computing 1:1 $500,000 Elem Student Computing 1:7 $98,000 Elem Student Computing 1:6 $115,000 Elem Student Computing 1:5 $138,000 Elem Student Computing 1:4 $172,000 Elem Student Computing 1:3 $230,000 Elem Student Computing 1:2 $344,000 Foundational Components – $477,000 / $1,177,000 with Technology Staff Building Block 1 (Computing) – $327,000 min / $1,438,000 max at 1:1 Elem Student Computing 1:1 $688,000 Middle School ITF (x3) $300,000 Elementary TSS (x9) $110,000 Professional Services Curriculum $60,000 Instructional Technology / Prof. Development - ??? Building Block 2 - Instructional Technology / Assessment - ~$520,000+ Technology Based Assessment ??? Building Block 3 - Other Technology Initiatives - TBD Assistive Technology $50,000 + D47 Technology – Sustainability Model (Costs listed are annual) Minimum to Sustain Current Model: $2.024 Million (Including Technology Staff) Technology Saturation Model: $3.5Million (Including Technology Staff)

NON Negotiables  Lesson #1  Budgeting for non-negotiable items, no cutting corners Infrastructure Antivirus Example Extending Life Cycles

Major on the Majors  Lesson #2  Major on the Majors Example of non-core business technology that chokes educational technology budget Have a plan/vision for educational technology

U Gotta Give to Get  Lesson #3  Technology should replace something, not be in addition to. Calculators replaced by Mobile Apps Overheads replaced by LCD Projectors Paper replaced by Online Content & Electronic Lockers/Distribution Textbooks replaced by 1:1 or BYOD

Put First Things First  Lesson #4  Order of Operations  Know your dependencies  Example of IPTV before projectors

When the $ Runs Out  Lesson #5  When funding is good, you still need to evaluate the long term costs. Construction FFE ARRA  EPRT - Educational Programming Review Technique  What to cut when times are tough.  Tendency to sacrifice infrastructure.

Just in Time Inventory  Lesson #6  It is important to understand how long it takes to roll out new technology.  Don’t buy everything at once. Most of it will sit too long and be obsolete once deployed.

Bleeding Edge Syndrome (BES)  Lesson #7  Being First is not cutting edge, it’s bleeding edge.  Usually costs more  You are the test subject (pilot, beta tester)

Here Today, Gone Tomorrow  Lesson #8  Choose established vendors  Avoid companies that are here and gone in a very short period of time.