1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Kirsten Wilmer-Becker (Met Office, UK) Report from the GODAE OceanView Project Office

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 General remarks Main tasks Meetings/events Publications Website/brochures Funding Contents

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 GODAE finished in December 2008 following the Final GODAE Symposium GODAE project office transitioned to the GODAE OceanView project office is located at the UK Met Office a few tasks are still linked to GODAE oPublication of the GODAE Special Issue in September 2009 (in collaboration with the former GODAE co-chairs) oTransition of GODAE funds oTo an extent the organisation of the 2 nd GODAE Summer School in Perth General remarks

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Many tele-conference with old/new co-chairs to prepare the transition to GODAE OceanView Working on the terms of reference & finalising the white paper Investigating ownership Invitation of new members for GOVST Preparation of the first GOVST meeting (and the OSE meeting last week) Dealing with funding issues Communications with the Patrons’ Group Project Office  what went on in the last 6 month….

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Project office tasks

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 The tasks of the Project Office are to:  Facilitate and support the GOVST and its Task Teams in their various tasks (communications, event organisation, reporting, funding, etc.)  Foster communication/collaboration with the ET-OOFS  Maintain and update the GODAE OceanView Web site  Prepare and publish GODAE OceanView Reports  Promote the practical benefits and objectives of GODAE among the operational and research communities in collaboration with the Patrons and the GOVST (e.g. brochure)  Liaise with the GODAE OceanView Patrons on funding issues and with JCOMM regards reporting, etc. (we have still to decide in what way this will be done) Main tasks

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 What to expect from……… Meetings/events

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 GODAE OceanView Science Team meeting (GOVST)  Annual meetings for members of GOVST and selected guests (by invitation only)  Organised by the project office/co-chairs in co-operation with the hosting organisation/group  Hosted at different locations each year (to be agreed by GOVST members/co-chairs)  Generally funded by the host  Participation costs (travel & subsistence) generally covered by attending member (not GODAE OceanView)  Contributions from members include “national reports”, presentations, abstracts, etc.  Meeting report produced and distributed by project office GOVST meetings Information about meeting outcomes, reports, member lists, etc. will be available from the GODAE OceanView website

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Task Team meetings  Called by the task team co-chairs when required (by invitation)  Hosted at different locations (to be agreed by TT co-chairs/members)  Organised by the task team co-chairs/project office in co-operation with the hosting organisation/group  Participation costs (travel & subsistence) generally covered by attending member (not GODAE OceanView)  Contributions from members normally include abstracts, presentations, presentation summaries  Meeting report produced and distributed by project office Task Team meetings All Task Teams particulars (reports, events, etc.) will be presented on the GODAE OceanView website.

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Symposia  Major event (open to all)  Typically every 2-3 years  Generally funded by the Patrons and other supporting organisations  Requires a separate fund raising effort  Organised by the project office/GOVST co-chairs in co-operation with a hosting organisation/group  Participation costs (travel & subsistence) generally covered by attendees (not GODAE OceanView)  Symposium proceedings/book produced and distributed by project office Symposia

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Summer Schools  Major event (open to all, limited spaces)  No regular pattern  Generally funded by the Patrons and other supporting organisations  Requires a separate fund raising effort  Organised by the hosting organisation in cooperation with the project office and the GOVST  Participation costs (travel & subsistence) generally covered by attendees or by external sponsorships (not GODAE OceanView) Summer schools The 2 nd summer school is being organised by Gary Brassington – presentation on Wednesday

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Short info on…. Publications

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Publications Please provide a list of references of current/future publications related to GODAE Ocean View to the project office for publication on the GODAE website (soon GODAE OceanView website)  building an archive of GODAE/GODAE OceanView related publications in one place  available to everyone Latest publications: CSSWG Special Journal Issue on "Assessing the value of GODAE products in coastal and shelf seas“, published February 2009 in Ocean Dynamics GODAE Final Symposium Proceedings – GODAE website September 2009: Publication of the GODAE Special Issue in the Oceanography Magazine (TOS)

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 GODAE  GODAE OceanView…. Website

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 GODAE OceanView website (1/2) Current status o On front page of GODAE website o Links to second layer information page o Meeting information

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 GODAE OceanView website (2/2) o Use of the GODAE website only for a limited period (months) Future plan – New GODAE OceanView website o Decide on contents for a new GODAE OceanView website o Evaluate the usefulness of the GODAE website CMS and what features are required (login – private pages, file uploads, project management, registration facility, search, news, calendar, etc.) o Create a new logo o Develop and maintain the new website o Preserve the old GODAE website for the time being

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Brochures, etc.

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Useful to promote activities and achievements oto fellow scientists oto funding organisations ofor educational use oto the public (Example – GODAE brochure) Brochures & other outreach material Work & time intensive oEditing text/sourcing images oObtaining copyrights oAgreeing design/layout oCostly Requires input from all members of the science team However…. Brochures and leaflets can promote the work of GODAE OceanView to a wide audience Can be scientific (data-sheets*) Can be informative (brochures) Can be spread widely (leaflets on notice boards…) * next page

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Example inserts (A4 double sided) oExample insert (GODAE brochure)  Brochures & other outreach material oNeeds less time (than full brochure) oCould be done by a few people oDistribution via web oCan be fast and cost effective Option: Develop GOVST data-sheets for the GODAE brochure which can be distributed via the website The GODAE brochure was designed to accommodate output/material from GODAE OceanView. It highlights the GOVST/TT structure and its links to ET-OOFS. Be prepared to contribute

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Funding

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Current financial situation BUT….. oFunds to pay for the GODAE Special Journal Issue (65k$) have been found  thanks to ONR, NASA and NOAA support oSummer School funds (see Gary Brassington’s report) oProject office support is at risk – not enough funds available to fully support the project office in this financial year (UK - until April 2010) oFuture funding unclear (after April 2010)

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 National reports

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Looking at old actions that could still be relevant for GODAE OceanView Action XIII.4: KWB to IGST requesting input on references to publications contributing to GODAE starting in 1997 (replaces action XII.8) See Publication slide Action XIII.14: KWB to update products & data URLs on GODAE website to give better organised access to products & data web-services before the Symposium press release To be discussed – the report of products & data URLs and information has been extracted from the general “national” report form Actions from the last IGST meeting Useful to agree the format of the reports from the national groups

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Country – represented group/system Background 1. Input data 2. Data serving 3. Models 4. Assimilation methods 5. Assimilation products and dissemination 6. Systems 7. Internal metrics and intercomparison plans 8. Targeted Users and envisioned external metrics 9. Reanalysis activities 10. Computing resources 11. Consolidation phase and transition to operational systems (activities) 12. GODAE Achievements and measures of success 13. Other relevant information National Reports Purpose  Written documentation & system description for all members  Potential requirement for JCOMM  reporting  List of contacts of people responsible for each item

1 st GOVST Meeting, Mercator Ocean, Toulouse, 8-10 June 2009 Thank you very much