1. 1 LIFE+ communication Presentation at LIFE+ Kick-off meeting Warsaw, 13 January 2011

2. January 20112 Contents of presentation External communications team LIFE communication tools Your project’s communication

3. January 20113 External Communications Team

4. January 20114 Role of the CoT AEIDL Communications Team EC ASTRALE Monitoring Team Beneficiaries Assisting the EC with LIFE communications  to facilitate transfer of experience and know-how  to promote the LIFE programme to the general public  based on information provided by monitors and beneficiaries Providing communication assistance to beneficiaries

5. January 20115 Communications Team: organigramme Coordinator Ref. Persons - Env. Pol & Governance - Nat & Biodiversity -Info & Com Editorial Pool of 7 journalists Production Webmaster Graphic & web design/ Layout Dissemination Knowledge Transfer Facilitator (dissemination of results) InfoDoc Information Analyst Database Manager Assistant

6. January 20116 What does the CoT do: LIFE communication tools 1.WebsiteWebsite 2.LIFEnewsLIFEnews 3.Thematic brochuresThematic brochures 4.Best projects brochureBest projects brochure 5.Project databaseProject database 6.New projects compilationNew projects compilation 7.General dissemination material 8.Multimedia archive 9.Communication assistance to projects (e.g. factsheets)Communication assistance to projects (e.g. factsheets) www.europa.eu/life For more information (including advice for good project communication) see also your “LIFE+ Welcome package”, that was sent to you on the LIFE USB stick.

7. January 20117 Your project’s communication

8. January 20118 Why communicate? improve participation of relevant stakeholders share knowledge and experience achieve synergies with other projects promote yourself and your product

9. January 20119 Communication requirements Common provisions (CP) and contractual obligations

10. January 201110 1. Visibility (CP §13.1) Publicise project and its results Acknowledge the support given by the Community in all documents and media:  books,  brochures,  press releases,  videos, software,  audio-visual material Details to be given in each activity report

11. January 201111 2. Website (CP §13.4) Create a new or use an existing website  should be online the latest 6 months after project start and kept for at least 5 years after project end  shall be regularly updated disseminate project activities, progress and results Web address must be indicated in the reports

12. January 201112 3. LIFE logo (CP §13.2,13.3, 13.8)LIFE logo should appear on all documents, media and durable goods LIFE+ Nature projects shall also use the Natura 2000 logo However  LIFE logo may not be referred to as a certified quality label or eco-label Please note: products not bearing the logos are considered ineligible costs (CP §26)

13. January 201113 4. Notice boards (CP §13.5) Erect and maintain notice boards describing project  display at strategic places accessible  carry LIFE (Nature 2000) logo

14. January 201114 5. Layman’s report Contractual obligation: In electronic and paper format To present the project, its objectives, its actions and its results to a general public For decision-makers and non-technical parties 5-10 pages In English and in the beneficiary’s language

15. January 201115 6. After-LIFE communication and conservation plans Contractual obligation for ENV&POL, INF&COMM and BIO projects: as a separate chapter of the final report in paper and electronic format sets out plans for continued dissemination and communication of results after the project’s end in the project's language and (optionally) in English

16. January 201116 7. Further requirements Events  Inform Commission of and invite to all seminars and public conferences (at least 3 weeks in advance) Audio-visual material (CP§13.9.)  The EC shall not be considered “co-producer”  Credits shall include an explicit and readable mention of the LIFE support (e.g. “With the contribution of the LIFE financial instrument of the European Union”)  Non-exclusive rights are granted to the EC to reproduce, dub, distribute and use any audio-visual documents produced by the project

17. January 201117 Last but not least

18. January 201118 Use the external communications team! Send them:  News of your project  Meetings and events  Prizes the project has won, etc. Products (in e-format)  Photos (captions, credits)  DVDs  Guidelines and recommendations  Newspaper clippings, etc. To be uploaded on the LIFE website or database

19. January 201119 Contact the Communications Team Please do not hesitate to contact the CoT directly life@aeidl.be Tel.: +32 (0) 2 736.49.60 …. As always, with a copy to your ASTRALE monitoring team.