1. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 1 Kirsten Wilmer-Becker (Met Office, UK) Report from the GODAE Project Office

2. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 2 1. This year’s developments 2. GODAE website 3. GODAE brochure 4. Future meetings Content

3. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 3 Meeting organisation - GODAE-IMBER meeting, Coastal and Shelf Seas workshop, OOPC-GODAE meeting on OSSE/OSE, SCS-IO meeting, IGST meetings, Final Symposium, Summer School Publications EOS-paper, Agenda item 11.1 - request, collection and implementation of comments; circulation and display on GODAE website External interest - Provision of info about GODAE to Yves Desaubies (Ifremer) for presentation at workshop marking the official launch of the SIMORC service (System of Industry Metocean data for the Offshore and Research Communities) - provision of short report on GODAE-IMBER activities for the IMBER SSC Meeting 06/07 and IMBER newsletter article 07/07 - Established contact with Sara Tweedie (Oceanmotion, NASA) GODAE examples could be used for educational applications - GODAE website has been added to the SCOR Web Portal on Ocean Capacity Building and Nausicaä website library Last year’s developments

4. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 4 Funding - Transfer of funds from BMRC - Support from Patrons/funding bodies - Financial situation and sponsorships Website - Published 4 June 2007 - CMS system provides possibility to actively contribute to content - Other features (task/project management system etc.) Brochure - Next main issue for GPO - Should focus on GODAE achievements - Plan to publish (latest) March 08 Last year’s developments

5. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 5 ● GODAE-IMBER meeting (2 - day meeting, CNRS, Paris, June 2007) - Organisation in collaboration with Patrick Monfray, Adrian Hines and the University of Brest (Admin support) - 6 GODAE and 6 IMBER representatives (by invitation) - Funding for meeting came from CNRS - New working group as been formed - Meeting minutes, presentations and preliminary outcomes are available on GODAE website (http://www.godae.org/GODAE-IMBER-only.html)http://www.godae.org/GODAE-IMBER-only.html - Agenda item 8.3 ● GODAE Coastal and Shelf Seas workshop (2 - day workshop, POL, Liverpool, October 2007) - Organisation in collaboration with Pierre De Mey and Roger Proctor (POL) - Coastal workshop website available (Third announcement + registration now open - http://cobs.pol.ac.uk/cobs/CSSWG/)http://cobs.pol.ac.uk/cobs/CSSWG/ - Over 40 participants (by invitation) - Abstracts confirmed (available on workshop website) - Funding will come mainly from participants (£75 workshop fee has been requested) - Agenda item 8.2 Meeting organisation

6. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 6 ● OOPC-GODAE meeting on OSSE/OSE (5-7 November 2007, Paris) - Organisation in collaboration with Pierre-Yves Le Traon and Albert Fischer - presently 26 participants (by invitation) - Discussion – Agenda item 8.1 ● SCS-IO meeting (TBC) - meeting was scheduled for beginning of June but has now been postponed - no new date proposed - Will be discussed under agenda item 4. ● IGST - organisation in collaboration with Fraser Davidson !!! ● Final Symposium - Discussion – Agenda item 7. and 17. (revisit) ● Summer School - Discussion – Agenda item 12. Meeting organisation continued

7. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 7 ● Transfer of funds from BMRC  All funds have now been transferred from Melbourne to the Met Office  £143,451.85 (€214,034.16)  A new budget has been set up ● Support from Patrons/funding bodies  EUMETSAT contribution received Dec 2006  £13,400 (€20,000)  NOAA (Stan Wilson) contributions to be transferred via IOC  expected funds £28,700 ($59,000)  Further funding expected from CNES (Eric Thouvenot), EUMETSAT (Francois Parisot), Met Office (Mike Bell)  Encouraging new patrons to join the Patron’s group (tbc) ● Financial situation and sponsorship  Currently healthy, but more funds needed to cover period until the end of GODAE (Dec 08)  Major events (Final Symposium & Summer school) can not be funded by the GODAE project office, but will need direct fund raising  More information Item 7. & 12. on agenda Funding

8. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 8 Action 4: JC to send his analysis of web hits to circulate to MK, KH and KWB. KWB to put on GODAE website - web statistics received – will be made available on the website Summary web (ftp): USGODAE server statistics (June 06 – June 07) Total visits: 296,512 (86,885) Total hits: 343,277,452 (file downloads 37,883,736) Total megabytes transferred: 31,483,294 (6,354,837) Average visits per day: 754 (221) Highest volume month: October 2006 (May 2007) Most requested page: /dods/GDS/fnmoc_ghr...MOC_GHRSST_sst.dods Most frequent keywords: godae Website – actions for GPO (1)

9. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 9 Website – action 4 (2) Web FTP USGODAE -web server Domain breakdowns

10. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 10 Action 5: IP to be published on the GODAE website - available Action 21: KWB to put all documents as listed by FH defining metrics on GODAE website - received input from Fabrice – will be added to GODAE website Action 39: GODAE website should give visibility to the CSSWG - done Action 41: AF and CD to liaise on the www.godae.org domain, keep KWBwww.godae.org informed - done Website - actions for GPO (3)

11. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 11 ● Collaboration with a local web company following the example of the GHRSST, JCOMM SPA and NCOF website GODAE website → Setting up the website - agreement of website features (CMS – content management system, registration facility, task/project management system, etc.) - assembly of header (including the redesign of the GODAE logo) - website testing - assessment of website users led to design of website structure

12. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 12 GODAE website – assessment (2) ● Purpose → Promote GODAE (Inform wide audience about operational oceanography, promote GODAE data and products, inform wide audience about GODAE induced meetings and events, inform the funding bodies about research and collaborative progress, raising awareness of “ocean” issues (like the status of the observing system), educate and interest the younger generation in ocean science issues ● User assessment → Targeted audience (IGST, symposia and summer school attendees; students, funding institutions/patrons, ocean scientist and other scientists, programme managers, end-users, educational sector, general public) ● Sources of information → GODAE documents (Papers, publications, meeting information and outcomes, books, brochure, links to other websites (product & data servers, other GODAE websites, other ocean science websites) ● Maintenance issues → Time, complexity, comprehensiveness

13. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 13 GODAE website - structure (3) ● Website structure → What is GODAE? Background, organisation, functional components, work plan priorities, GODAE groups, Steering Team (IGST)  link to (IGST members), Project Office → Activities Projects, Events and meetings  Info for general public (IGST meetings, symposia, summer school, working groups Working groups  links to CSSWG, GODAE-IMBER and Intercomparison working group → Science Observing the ocean  link to instruments and measurements Data Assimilation, Forecasting the ocean  link to ocean products Evaluating the predictions  link to Intercomparisons working group → Data & products Observational data  more detailed info on observation methods and instruments, links to space agencies and projects, Quality Control  link to intercomparison/metrics group, Applications, Demonstration cases, Ocean Products, Data assembly and data servers, Data management → Special issues Global Ocean Observing System, Operational Oceanography, How does GODAE support climate research?

14. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 14 GODAE website – special features (4) ● Special web features (TO BE USED BY ALL) → CMS – Content Management System – allows all users to - Login (user groups) - Edit text - Add pages, events, documents and news → Task/project management system - Get direct information on status of own actions - Ability to enter progress on actions assigned - Setting up new actions/tasks/projects → Registration facility (web administrator) - Set up registrations for meetings - Registration are directly sent via email → Search facility ( available soon) - search of web content and documents (takes into account the secure part of the website) → Test facility ( available soon) - Test the website features

15. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 15 GODAE website - login (5) ● Login (http://www.godae.org)http://www.godae.org - Click on login (available on all pages) - A new page opens – enter username and password - Landing page opens - navigation

16. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 16 GODAE website – landing page (6) ● Landing page – Administration zone - My tasks (actions), My projects, Last 10 updates, Last 5 uploads and My functions are available here - My functions - Page functions - User functions USER GUIDE

17. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 17 Page functions View pages – gives an overview (incl. all subdirectories) of all pages http://www.godae.org/admin.php?mode=viewPage Home page – Control of home page only http://www.godae.org/admin.php?mode=homePage Site defaults – Includes web keywords and default website description Site Acronyms – List of relevant acronyms – can be implemented into web text (via the formatting panel) http://www.godae.org/admin.php?mode=acronym Site Statistics – Link to all site statistics (web-hits etc.) http://www.godae.org/admin.php?mode=stats GODAE website – landing page (7)

18. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 18 ● Edit text GODAE website – edit (8) ● Formatting panel - tool bar to format text - control layout - add images and tables - add links - insert acronyms - work in html modus ● Timeout - Avoiding conflicting edits - 1 hour until update - Cancel edit Update text

19. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 19 GODAE website – edit (9) Add new pages (important to set page permissions) Edit (live example) http://www.godae.org/Test-page.html - avoid back button when in edit mode Add new events, documents and news Website testing Feedback from YOU pageshttp://www.godae.org/Test-page.htmleventsdocumentsnews

20. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 20 ● IGST - only - Items in progress (EOS-paper, meetings, etc.) - Sharing of confidential information ● GODAE-IMBER only - same as IGST-only IGST can access GODAE-IMBER only, but not vice versa GODAE website – private space (10)

21. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 21 ● Task/management system (example)(example) - designed to help IGST to handle actions/projects - enabling you to edit content/progress on actions ● Registration facility (example)(example) - option when entering a new event (calendar) - currently only available for administrators GODAE website – special features (11)

22. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 22 GODAE website - Logout (11) ● Logout (http://www.godae.org)http://www.godae.org - Click on logout (available on all pages)

23. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 23 GODAE brochure - Next main issue of GPO - Should focus on GODAE achievements publicising GODAE concept building on examples of demonstrations/impact - Foldable glossy brochure (examples) - Plan to publish (latest) March 08

24. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 24 Future meeting – Action 43 Action 43: Create list of meetings at which GODAE should be represented and candidate representatives. KWB to collate and maintain calendar on web. Note press releases and coverage Symposium. (CD, AF, EH, PYT, SW and KWB) - A few received – open for discussion; please provide more input IMBER/LOICZ conference, 17-21 Sept, 2007, Shanghai, China 2007 EUMETSAT/AMS Conference, Amsterdam, 24-27 September 2007 2 nd CLIVAR Ocean Synthesis Workshop, MIT in Cambridge, Massachusetts, US, 24-25 Sept. 2007 EuroGOOS 2008 PECS 2008:Physics of estuaries and Coastal Seas, 25-29 August 2008 International Maritime Safety Conference, 6-12 Oct 2008, Met Office, UK CLIVAR GSOP WMO workshop on 4D-Var and Ensemble Kalman Filter Intercomparisons, 10-13 November 2008

25. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 25 Action – list review (not agenda items) -1 Action 3: JZ to seek volunteers to host Indian Ocean & SCS workshop. Gan (Hong Kong Uni) and Wang (SCSIO) are possibilities. Feedback to KWB with copy to PDM. - Workshop postponed no new date proposed Action 6: Data-sets already gathered for long- period analysis. Some coordination of these for use by GODAE groups would be beneficial. GPO to make list of relevant data-sets available on GODAE website.

26. IGST Meeting, St John’s, Newfoundland, Canada – 7-9 August 2007 26 Action 8: Implementation of poor-mans' ensembles in GHRSST (CD). Hines to consider poor mans' ensembles for 3D forecasts for North Atlantic. Action 9: Statement of GODAE requirements for a project to coordinate integration of surface current observations: FH to lead Action 19: MK to revise North Pacific Metric document by end of November - Input from Masa Action 44: MB to contact David Anderson to ask what coordination exists for demonstration of impact of observations on seasonal forecasting. If it is not adequate investigate whether David is prepared to play coordinating role. MB to contact David Anderson to ask what coordination exists for demonstration of impact of observations on seasonal forecasting. If it is not adequate investigate whether David is prepared to play coordinating role. Action – list review (not agenda items) -2