Incident Cost Accounting Presenter, Area Agency

Agenda l ICARS History/Status/Purpose l Uses of ICARS l ICARS Basics l Where to get ICARS l ICARS Demo l Hands on Exercises

ICARS History  Original development  Expansion in FS and States  Conversion to Windows, Access and Visual Basic  Incorporation into I-Suite Conversion to MSDE

I-Suite Applications ICARS ITS Future App’s IRSS IAP Incident Time System Incident Action Plan Incident Resource Status System

Purpose l Cost Analysis l Management Support l Strategic Planning l Cost Apportionment/Sharing l Cost Documentation

Cost Analysis Fire camp vs Motel vs Other Spike camp vs Transportation Retaining or releasing Lowboys Airtankers vs Helicopters Type 1 vs Type 2 Helicopters Direct vs Indirect Attack

ICARS Special Reports Costs by Agency Costs by Contracting Agency Costs by Cost Centers Sorts by hourly cost Helicopter vs Airtankers Local resources Other breakout designed by the user.

RESOURCE TABLE FIELDS Agency Look-Up Table Unit Look-Up Table Kind Look-up Table Incident # Release Date Assign Date/Check In Date Contracting Agency Lookup E=Equipment O=Overhead C=Crews Resource Order Number Resource Name Be Specific Any Reference Info Status of the Resource C=Committed D=Demobed A=Aircraft S=Supplies Should be unique From IRSS-Not editable

DAILY TABLE FIELDS How Many? Cost per Unit Number Worked Calculated How are they paid? Tied to Cost-share- Also for Reference Utilization Report Lock from editing Cost Level Date System Generated E=Estimate U=User Updated A=Actual (From ITS) From Rate Table From ITS

To ADD a new record. Data Filters Clicking a column heading will sort that column IncidentResource TypeReleased/Not Released Search by Column based on search criteria If you want to add a record similar to an existing one highlight the record and select COPY. To DELETE a record, select it and then click DELETE All records can be edited by clicking into the record Actions affecting the Resources Table entries

Checkboxes to display the daily table and turn on/off the flowdown effects Print the existing Resources or Daily Table Creates Daily records from the Assign or Check in date to the release or current date Check in date from IRSS. You can’t change it but you can enter an Assign Date to override it. Lock or unlock all Daily records for the selected resource Utilize customized rates as defaults Check to see the total for the resource selected. Update ICARS by creating daily records, pulling in ITS postings or just refreshing your view. Updated info will flow down to all days below Bar to show more/less Daily records Actions affecting the DAILY table entries

Helicopter Daily Record If Dropping Retardant show $$ Split Flight Dollars between water or retardant drops and other tasks Split Flight Hours between water or retardant drops and other tasks Enter the actual gallons of water or retardant Other fields for information only

Standard Graph

Reporting Categories—The Incident Category is the most typically used You select which incident you want and a date range, if you don’t want the entire incident. Report formats—Click the format you want. Most used are the Weekly Summary, Daily Summary and Incident Category Total (for multiple incidents. You can select only a subset of the data. Print directly or preview your report Reporting Screen

Weekly Summary Report ********* Daily Cost by Resource Category

Weekly Detail Report ************ Daily Cost by Individual Resource.

By Kind by Cost Report ********* Will sort records by Unit Cost

List Of Kinds

Rates table includes a standard rate for most Kinds of resources Rate Area for use if customized rates were created Select Kind to see Rates Rates can be set up for different agencies

Aircraft Analysis

******** Detail Report

Enter Projection information Calculates the Quantity and Cost from current day records in the Resource Table Only pulls in Direct resource Kinds Uses the Kind table to calculate # of People User Adjusts the Quantity for future days to match the appropriate projection Support costs are not analyzed separately. All support costs (based on an indicator in the kind table) are added together and distributed on the following calculation. (Current Day Total Support Cost/Current Day Total Direct Personnel) x Future Day Direct Personnel Projections Module

Support Calculation Projected Days Cost Categories Total Projection Projection Report

Reference Materials/Help Quick Reference Guide User Guide Website -- Helpdesk

New Website Location

Where to get ICARS ICARS—Quarterly release schedule Part of entire I-Suite Installation Internet -- I-Suite CD Distribution--Limited

And Finally, Blessed Are They That Back Up Their Data For They Shall Know Not The Wailing And Sobbing of the Unprotected And Neither Shall Their Childrens’ Children Sing Songs of Lamentation and Woe The Psalm of Gates:

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